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- Tasks: Support two partners with admin tasks and diary management in a dynamic office.
- Company: Professional firm located in the heart of Bristol, known for its collaborative environment.
- Benefits: Competitive salary, opportunity for travel, and a chance to shape your own role.
- Other info: Fast-paced environment with opportunities for personal growth and development.
- Why this job: Make a real impact by helping partners manage their time and responsibilities.
- Qualifications: Strong communication, IT skills, and experience in a PA or senior secretary role.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity for a hardworking, capable, experienced PA has become available with our professional client in the centre of Bristol. Based in an open plan office in a great city centre location, this role will support two individuals – a Finance Partner and an Operations Partner. Dealing with admin support on a one to one basis, this role is a newly created position and will involve some travel to London. The purpose of this role will be to help the Partners manage their time by dealing with secretarial and admin tasks. The appointed individual will be highly efficient, be able to handle confidential matters and bring an abundance of business support skills to this successful and well respected firm.
Typical duties for this role will include:
- Diary management including appointment categorisation - updating Partners’ diaries
- Scheduling meetings, booking meeting rooms/venues, sending invites
- Preparing required documentation for meetings
- Taking and typing up minutes
- Document production and management including occasional presentations, copy typing, audio typing, spreadsheet management
- Professional correspondence – ensuring all correspondence, reports, documents etc. conform to house style and are of high quality
- Domestic and international travel arrangements (trains, taxis, car hire, flights, accommodation) and producing travel packs/itineraries
- Processing personal and credit card expenses
- Filing, archiving and scanning
- Acting as a point of contact for employees, taking and fielding telephone calls, liaising with other departments, chasing deadlines
- Supplier/third party liaison
- Post filtering/re-distribution
- Inbox management (e.g. junk emails/rules/filing/alerts) and organising contacts address book
- Responding to and forwarding of email correspondence as appropriate
- Other ad-hoc secretarial and administration responsibilities
As the duties suggest, we are keen to speak to individuals who are already in a PA role, or possibly a Senior Secretary who is keen to take on responsibility and seeks to secure a more PA based position. What is essential is that applicants have first class communication skills, excellent IT skills (sound Excel knowledge is a must in order to support the Financial Partner) plus good audio and copy typing skills. A working history within professional organisations is preferred.
You will be an excellent listener with first rate grammar, numeracy, comprehension and presentation skills. Of course, as any good PA is, you will be super organised and be relied upon to offer an efficient service at all times. This is a wonderful opportunity to make a role your own. You will not be filling someone else’s shoes so the appointed PA will work with the partners to build their trust and make them realise that they don’t have to undertake their own supportive duties! The role is expected to be busy and will be very proactive to the needs of the Partners. This role isn’t suited to someone who prefers a steady workload dealing with routine duties.
If you feel your skills and experience match this vacancy, and you believe this role would be the perfect opportunity to continue your PA career, then please do get in touch with us.
PA in Bristol employer: Blake and Blake Recruitment
Contact Detail:
Blake and Blake Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the partners you'll be supporting. Show them you understand their needs and how you can help manage their time effectively.
✨Tip Number 3
Practice your communication skills. As a PA, you'll need to convey information clearly and professionally. Consider mock interviews with friends or family to sharpen your responses.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA role. Highlight your relevant experience, especially in diary management and admin support. We want to see how your skills align with what the Partners need!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your communication skills and any experience with travel arrangements, as these are key for us.
Showcase Your IT Skills: Since sound Excel knowledge is a must, don’t forget to mention your IT skills in your application. If you have experience with audio and copy typing, let us know – it’ll make you stand out!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this exciting opportunity!
How to prepare for a job interview at Blake and Blake Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA role and its responsibilities. Familiarise yourself with diary management, document production, and travel arrangements. This will help you demonstrate your knowledge and show that you're ready to take on the challenges of the position.
✨Showcase Your Communication Skills
As a PA, communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it's through professional correspondence or liaising with different departments. Practise articulating your thoughts clearly and confidently during the interview.
✨Demonstrate Your Organisational Skills
Bring along examples of how you've managed multiple tasks or projects simultaneously. Discuss your methods for staying organised, such as using digital tools or prioritising tasks. This will reassure the interviewers that you can handle the busy nature of the role.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle specific situations, like managing conflicting schedules or dealing with confidential information. Think of scenarios from your past experience and how you successfully navigated them. This will showcase your problem-solving skills and readiness for the role.