At a Glance
- Tasks: Support two partners with admin tasks and diary management in a dynamic office.
- Company: Professional firm located in the heart of Bristol, known for its collaborative environment.
- Benefits: Competitive salary, opportunity for travel, and a chance to shape your own role.
- Other info: Fast-paced environment with opportunities for personal growth and development.
- Why this job: Make a real impact by helping partners manage their time and responsibilities.
- Qualifications: Strong communication, IT skills, and experience in a PA or senior secretary role.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity for a hardworking, capable, experienced PA has become available with our professional client in the centre of Bristol. Based in an open plan office in a great city centre location, this role will support two individuals – a Finance Partner and an Operations Partner. Dealing with admin support on a one to one basis, this role is a newly created position and will involve some travel to London. The purpose of this role will be to help the Partners manage their time by dealing with secretarial and admin tasks. The appointed individual will be highly efficient, be able to handle confidential matters and bring an abundance of business support skills to this successful and well respected firm.
Typical duties for this role will include:
- Diary management including appointment categorisation - updating Partners’ diaries
- Scheduling meetings, booking meeting rooms/venues, sending invites
- Preparing required documentation for meetings
- Taking and typing up minutes
- Document production and management including occasional presentations, copy typing, audio typing, spreadsheet management
- Professional correspondence – ensuring all correspondence, reports, documents etc. conform to house style and are of high quality
- Domestic and international travel arrangements (trains, taxis, car hire, flights, accommodation) and producing travel packs/itineraries
- Processing personal and credit card expenses
- Filing, archiving and scanning
- Acting as a point of contact for employees, taking and fielding telephone calls, liaising with other departments, chasing deadlines
- Supplier/third party liaison
- Post filtering/re-distribution
- Inbox management (e.g. junk emails/rules/filing/alerts) and organising contacts address book
- Responding to and forwarding of email correspondence as appropriate
- Other ad-hoc secretarial and administration responsibilities
As the duties suggest, we are keen to speak to individuals who are already in a PA role, or possibly a Senior Secretary who is keen to take on responsibility and seeks to secure a more PA based position. What is essential is that applicants have first class communication skills, excellent IT skills (sound Excel knowledge is a must in order to support the Financial Partner) plus good audio and copy typing skills. A working history within professional organisations is preferred.
You will be an excellent listener with first rate grammar, numeracy, comprehension and presentation skills. Of course, as any good PA is, you will be super organised and be relied upon to offer an efficient service at all times. This is a wonderful opportunity to make a role your own. You will not be filling someone else’s shoes so the appointed PA will work with the partners to build their trust and make them realise that they don’t have to undertake their own supportive duties! The role is expected to be busy and will be very proactive to the needs of the Partners. This role isn’t suited to someone who prefers a steady workload dealing with routine duties.
If you feel your skills and experience match this vacancy, and you believe this role would be the perfect opportunity to continue your PA career, then please do get in touch with us.
PA in Bristol employer: Blake and Blake Recruitment
Join a dynamic and inclusive team in the heart of Bristol, where your contributions as a Legal Secretary or Paralegal will be valued and impactful. Our client fosters a supportive work culture that prioritises employee growth, offering opportunities to develop your skills while working closely with a partner who champions accessibility and collaboration. Enjoy a competitive salary, a full-time schedule, and the unique advantage of being part of a firm that celebrates diversity and encourages professional advancement.
Contact Details:
Blake and Blake Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA in Bristol
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Blake and Blake Recruitment!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Blake and Blake Recruitment.
We think you need these skills to ace PA in Bristol
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Blake and Blake Recruitment. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Blake and Blake Recruitment and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Blake and Blake Recruitment. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Blake and Blake Recruitment's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Blake and Blake Recruitment
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Blake and Blake Recruitment.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Blake and Blake Recruitment will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Blake and Blake Recruitment and how you would contribute to adapting HR strategies.
