Office Manager in Manchester

Role brief: The Office Manager & Personal Assistant reports to the Project Director. They are responsible for organising and coordinating a range of office operations, overseeing the implementation of policies and procedures and contributing to business targets.

Candidate Responsibilities:

• Delegated budgetary authority to sign off expenditure.
• Meet regularly with Finance Manager to review budgetary positions and take corrective actions as appropriate.
• Manage all facilities services within the office, overseeing and checking the work of trades persons/contractors.
• Manage contractors working on site e.g. building/office refurbishment and other major changes ensuring all safety measures are in place.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Organise regular PAT Testing of all office equipment and maintain records for audits.
• Serve as the 'Go-To' person for office enquiries, guidance and conflicts.
• Responsible for daily monitoring of Director's inbox, picking up emails and responding to them, taking independent actions as required.
• Manage diary of Director in a pro-active and efficient manner making independent decisions.
• Responsible for setting up all meetings and schedules and cascading information.
• Research, contribute and prepare data/information for a variety of internal and external client meetings and presentations.
• Prepare, compile and contribute to reports to the cycle of operational meetings.
• Line management of Receptionists; ensuring staff resources are deployed efficiently and effectively. Checking that work is recorded against correct project and overhead codings.
• Responsible for recruitment, dismissal, setting targets/goals and appraisals. Perform regular 1-2-1 meetings and putting in place improvement plans with defined timescales if performance is failing.

Candidate Requirements:

• Degree/NVQ4/HND or at least 5 years' proven experience of working in a similar high profile role.
• Proven experience of managing and supervising a team (appraisal/performance of results).
• Team Building skills. Be able to direct, monitor and supervise staff, leading a team.
• Ability to maintain high level of accuracy in researching and preparing data.
• Analytic and problem solving skills and attention to detail with a high level of accuracy/meticulous.
• Confident, able to use initiative and to deal with sensitive and complex situations.
• Advanced management understanding.
• Excellent inter-personal skills (faced with constant interruptions with need to meet deadlines).
• Be able to make solid professional judgements (sometimes on behalf of Director).
• Very effective organisational and written communication skills.
• Excellent language and grammar skills.
• Computer skills - spreadsheet and word processing at a highly proficient and advanced level.
• Capable of prioritising workload of self (and of team members).