At a Glance
- Tasks: Support meetings, manage diaries, and coordinate travel for a dynamic team.
- Company: Join a professional environment with a focus on teamwork and organisation.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace.
- Other info: Opportunity to grow and learn in a fast-paced office setting.
- Why this job: Perfect for those who love organisation and want to make an impact in a busy office.
- Qualifications: Strong organisational skills and excellent communication abilities required.
The predicted salary is between 24000 - 36000 £ per year.
Meeting hospitality; meeting, greeting and escorting all external guests to the relevant meeting areas, setting up and clearing down meeting rooms, providing beverages, arranging catering, setting up virtual and conference call meetings, checking meeting rooms regularly to ensure they are clean, tidy and that all equipment is in place and ready for the next meeting, including diaries and events.
Providing PA support with complex multi-diary management, arranging meetings, coordinating travel and accommodation. Assisting Managers with setting dates and coordinating diaries for monthly Portfolio Board meetings, compiling, printing and binding board packs, saving all information to relevant databases.
Answering the main switchboard phone; directing calls, taking accurate messages and dealing with all other requests professionally and efficiently. Responsible for monitoring and ordering stationery and kitchen/bar supplies and ordering any ad-hoc consumables or equipment.
Managing service providers e.g. confidential waste, newspapers and milk deliveries. Distributing incoming post and frank outgoing post for collection. Booking couriers when required. Signing for deliveries and alerting relevant staff.
Responsible for general management of the office areas to ensure the office is kept presentable at all times. Assisting with general office management tasks e.g. printer, facilities and building maintenance issues.
Provide administration support to the office, which may include:
- Collation of Investment and Board Packs
- Updates to the CRM System
- Preparation of reports, memos, letters and other documents, using Word, Excel and PowerPoint
- Internal and external event management support e.g. budgeting, sourcing venues, catering, coordinating diaries and invites, onsite support at the event
- General administration e.g. photocopying, electronic and paper filing, printing, binding and scanning
- Other ad-hoc tasks and projects as directed
- Assisting with expenses and travel arrangements
Skills and experience:
- Highly organised with excellent ability to coordinate people and resources with a hands-on and can-do attitude
- High level of attention to detail
- Outstanding communication skills and a professional, courteous manner
- Excellent interpersonal skills
- Experience of working in an office environment in an administrative capacity
Personal Assistant in Leeds employer: Konnect Recruitment Limited
As a Personal Assistant at our company, you will thrive in a dynamic and supportive work environment that values collaboration and excellence. We offer competitive benefits, opportunities for professional growth, and a culture that encourages innovation and teamwork, all within a vibrant office located in the heart of the city. Join us to be part of a team that prioritises employee well-being and fosters a sense of belonging while delivering exceptional service to our clients.
Contact Details:
Konnect Recruitment Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and practice common interview questions. Think about how your skills in organisation and communication can shine through, especially when discussing your experience with diary management and event coordination.
✨Tip Number 3
Show off your personality! When you get the chance to meet potential employers, be yourself. Your can-do attitude and professionalism will set you apart, so don’t be afraid to let that shine through during your interactions.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you a better chance of getting noticed. Plus, it’s super easy to keep track of your applications all in one place!
We think you need these skills to ace Personal Assistant in Leeds
Some tips for your application 🫡
Show Off Your Organisational Skills:As a Personal Assistant, being organised is key! Make sure your application highlights your ability to manage multiple tasks and coordinate resources effectively. We want to see how you can juggle diaries and meetings like a pro!
Be Detail-Oriented:Attention to detail is crucial in this role. When writing your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their documents are polished and professional.
Communicate Clearly:Outstanding communication skills are a must! Use clear and concise language in your application. We love candidates who can express themselves well, so don’t hesitate to showcase your interpersonal skills in your cover letter.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Konnect Recruitment Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing diaries, coordinating meetings, and providing PA support. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated events. Highlight your attention to detail and how you ensure everything runs smoothly.
✨Practice Your Communication Skills
Outstanding communication is key for this role. During the interview, practice clear and professional communication. Be ready to discuss how you handle phone calls, direct inquiries, and manage relationships with external guests and colleagues.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest and helps you assess if it’s the right fit for you.
