At a Glance
- Tasks: Manage contracts, liaise with suppliers, and ensure timely job completion.
- Company: Reputable facilities management contractor with a supportive culture.
- Benefits: Competitive salary, free meals, remote work, and 33 days leave.
- Other info: Enjoy genuine career progression in a friendly environment.
- Why this job: Join a growing team and make a real impact in contract administration.
- Qualifications: GCSEs in English and Maths, strong communication, and organisational skills.
The predicted salary is between 25468 - 25468 £ per year.
Contract Administrator Glasgow FTC 9 months with possibility of full-time Salary to £25,468 plus excellent package.
We are working with a national facilities management contractor who have an excellent industry reputation, look after their staff well and have very established and stable contracts nationally. Due to continued expansion we are currently looking to recruit a contract administrator to join the team.
Role:
- Chase parts with suppliers & provide parts information to planners in order to schedule field engineers to priority jobs and schedule contractual priorities via the appropriate field engineers.
- Submit completed work orders for payment, ensuring all information & supporting documents are accurate.
- Investigate & process any payment rejections.
- Provide weekly/monthly reports on figures & rejections & outstanding parts/OWOs.
- Monitor response times of field engineers and contractors to ensure job completion within agreed timescales.
- Timesheet management.
- Accurately deal with invoices and purchase orders.
- Organise and prioritise work to maximise efficiency and achieve deadlines.
- Represent the company in a professional and competent manner and develop strong working relationships with colleagues and clients.
- Log all information accurately on the bespoke CAFM systems completing all relevant fields throughout each call/e-mail following relevant processes.
- Communicate fluently and confidently with colleagues, customers and management.
- Ensure effective written and verbal communication of all critical operational issues where required.
- Work as part of a team to deliver excellent service to the Customer.
- Comply with any other reasonable management instruction or ad-hoc duties.
- All aspects of scheduling off field engineers daily appointments etc.
Person:
- Knowledge of software systems, clients CAFM systems & previous experience of working within a retail FM contract would be advantageous.
- GCSE’s or equivalent – Grade C in English and Maths.
- Good planning and organisation skills and the ability to prioritise own workload efficiently.
- Understanding of FM business or the willingness to learn.
- Strong communication skills.
- Working knowledge of MS Office including Excel and Outlook.
Package:
- Base salary to £25,468.
- Monday - Friday – 37.5 hour week (9am till 5pm).
- 4 Days in the office, 1 at Home.
- Free Coffee shop.
- Free Breakfast & Lunch (Saving monthly expenditure).
- Free car parking.
- 33 days annual leave plus bank holidays.
- Pension.
- Private Healthcare.
- Genuine progression in a friendly and growing business.
Contract Administrator - FTC in Glasgow employer: Vertu FM
Join a leading national facilities management contractor known for its excellent reputation and commitment to employee welfare. As a Refrigeration Engineer based in the Home Counties, you will benefit from a competitive salary, generous annual leave, and opportunities for genuine career progression within a supportive work culture that values your expertise and contributions. With a focus on maintaining stable contracts and providing a comprehensive benefits package, this role offers a rewarding environment for skilled professionals looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator - FTC in Glasgow
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Vertu FM and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Vertu FM!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Vertu FM keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Contract Administrator - FTC in Glasgow
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Vertu FM:This is your chance to really connect with the team at Vertu FM. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Vertu FM
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Vertu FM.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Vertu FM that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Vertu FM. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
