Bookkeeper / Personal Assistant (PA)

We are seeking a highly organized and detail-oriented individual to fill the position of Bookkeeper / Personal Assistant (PA). Our client is in the construction/industrial industry and is rapidly growing.

In this dual role, you will be responsible for maintaining accurate financial records, managing administrative tasks, and supporting senior management with day-to-day personal and professional needs. The ideal candidate will be a proactive multitasker with strong accounting skills, a keen eye for detail, and the ability to manage a diverse workload.

Key Responsibilities:

• Bookkeeping: Maintain accurate financial records, including accounts payable and receivable, general ledger, and bank reconciliations.
• Ensure compliance with all relevant regulations.
• Assist the accountants with payroll requirements.
• Assist with monthly, quarterly, and year-end financial reporting, including balance sheets and profit & loss statements done on SAGE accounts.
• Manage invoices, payments, and receipts; ensure timely payments to vendors and contractors.
• Monitor cash flow and assist in budget preparation.
• Reconcile bank statements and credit card statements on a regular basis.
• Assist with preparing for audits and liaising with accountants as necessary.
• Maintain an organized filing system for financial documents and records.

Personal Assistance:

• Provide comprehensive administrative support to senior management, including calendar management, scheduling appointments, and coordinating meetings.
• Handle personal errands and daily tasks, such as making travel arrangements, booking accommodations, and managing personal projects.
• Prepare documents and presentations for meetings, ensuring everything is ready and organized.
• Answer phone calls, screen emails, and communicate on behalf of senior management when needed.
• Assist with personal finance management, including tracking receipts, expenses, and preparing personal financial reports.
• Perform research and handle special projects as required by senior management.
• Assist with social media from time to time.

Skills and Qualifications:

• Proven experience as a Bookkeeper, Personal Assistant, or in a similar administrative or accounting role, ideally in construction and building.
• Strong knowledge of bookkeeping practices, financial reporting, and payroll processing.
• Proficiency with accounting software (e.g. Sage) and Microsoft Office Suite (Excel, Word, Outlook).
• High level of organization and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage time efficiently.
• Ability to handle confidential information with discretion.
• Proactive attitude with a strong sense of responsibility.
• Experience in managing both professional and personal schedules.
• A degree or certification in accounting, finance, or a related field (preferred but not required).
• Prior experience working in a dual role combining administrative and financial tasks is a plus.

Personal Attributes:

• Strong multitasker with the ability to shift focus quickly.
• Resourceful and solution-oriented.
• Ability to work independently and as part of a team.
• Professional demeanor with a positive, can-do attitude.

Benefits:

This is a well-run, professional company. You will be working in a great environment with a good team atmosphere. As well as a highly competitive salary, you will have 28 days paid holiday. Working hours are 8am - 4pm.