At a Glance
- Tasks: Support the CEO by managing schedules, travel, and communications across global locations.
- Company: AJW Group connects the world through aviation, fostering innovation and teamwork.
- Benefits: Enjoy a fun team budget, LinkedIn Learning access, gym facilities, and private healthcare.
- Other info: Flexibility is supported, but in-office presence is encouraged for collaboration.
- Why this job: Join a supportive, inclusive workplace where you can grow and make an impact.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
Job description
The opportunity
AJW Group is seeking a highly organised and proactive Executive Assistant to support our Chief Executive Officer on a 12-month fixed-term contract, ideally to start asap.
This role requires a high level of autonomy, discretion, and decision-making. You’ll manage the CEO’s schedule, communications, and travel while coordinating with stakeholders across multiple global locations. The ability to act on remote instructions and deliver efficiently in a fast-paced environment is essential.
Responsibilities include:
Manage complex diaries, meetings, appointments, and business lunches for the CEO.
Arrange international travel itineraries, sourcing competitive rates for flights, hotels, car hire, and restaurants.
Interpret remote instructions and deliver a wide range of executive support services across multiple global locations.
Provide support for personal diary management and arrangements as required.
Prioritise and manage daily correspondence, including responding to emails, preparing reports, presentations, and handling general enquiries.
Raise purchase orders and manage approval processes for various business and personal requirements.
Complete and submit expense reports with accurate receipt tracking.
Undertake ad hoc projects and deliver data-driven insights and information as needed.
Job requirements
About you
Proven experience as a global Executive Assistant, ideally supporting a business owner or senior leader within a privately owned organisation
Highly organised with exceptional attention to detail and time management
Ability to handle confidential information with absolute discretion and professionalism
Self-motivated, adaptable, and capable of working independently across multiple time zones
Expert-level communication skills, both written and verbal
Strong relationship-building skills with a diplomatic and professional approach
Tech-savvy with confidence in using various digital tools and platforms
Tenacious, resourceful, and solution-oriented under pressure
Why join us?
We are AJW. We connect, supply, and deliver. We’re proud to be part of an industry that connects the world.
At AJW, we’re more than just a business—we’re a global team shaping the future of aviation. We connect, supply, and deliver to keep the world moving, and we invest in the people who make it happen. When you join us, you’ll be part of an innovative, supportive, and inclusive workplace where you can grow and thrive. Here’s what we offer:
A team fun budget to bring colleagues together.
Free access to LinkedIn Learning to support your development.
Opportunities to take part in charity events, volunteering, and community projects.
A modern office with an onsite gym, bike-to-work scheme, and a great restaurant.
A discretionary bonus and private healthcare.
Relocation support if you're moving closer to our HQ.
We encourage five days a week in the office to strengthen teamwork, collaboration, and development. However, we understand personal circumstances vary, and we support flexibility where needed. Some roles may require more in-office presence to meet business needs, but we’re committed to finding the right balance for our team.
Watch the video below to discover who we are, what we do, and why AJW could be the perfect place for your next career move.
To recruitment agencies: AJW Group will not accept unsolicited or speculative agency CV’S and will not be responsible for any fees related to unsolicited CVs.
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Executive Assistant in Horsham employer: AJ Walter Aviation
AJW is an exceptional employer that values innovation and expertise in the aviation aftermarket, offering a dynamic work culture that fosters collaboration and professional growth. As a Remote Inventory Sales Manager, you will benefit from flexible working arrangements, competitive compensation, and opportunities for career advancement within a supportive team environment, all while contributing to a leading company in the MRO sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Horsham
✨Tip Number 1
Familiarise yourself with the aviation industry and AJW Group's role within it. Understanding the company's operations and challenges will help you demonstrate your enthusiasm and knowledge during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule for a CEO, including meetings, travel, and personal commitments. This will illustrate your ability to manage complex diaries effectively.
✨Tip Number 3
Highlight your experience with digital tools and platforms that facilitate remote work. Being tech-savvy is crucial for this role, so be ready to discuss specific tools you've used to enhance productivity.
✨Tip Number 4
Prepare examples of how you've handled confidential information in previous roles. This will demonstrate your discretion and professionalism, which are essential qualities for an Executive Assistant.
We think you need these skills to ace Executive Assistant in Horsham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as an Executive Assistant, particularly in managing complex schedules and supporting senior leaders. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter:Write a cover letter that showcases your understanding of the role and the company. Mention your ability to handle confidential information and your experience with international travel arrangements, as these are key aspects of the job.
Highlight Relevant Skills:In your application, emphasise your communication skills, both written and verbal, as well as your tech-savviness. Provide examples of how you've successfully used digital tools to enhance productivity in previous roles.
Showcase Adaptability:Demonstrate your ability to work independently across multiple time zones and under pressure. Include examples of how you've managed competing priorities and adapted to changing circumstances in fast-paced environments.
How to prepare for a job interview at AJ Walter Aviation
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings, travel itineraries, or events in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Discretion and Professionalism
This role requires handling confidential information. During the interview, emphasise your experience with sensitive data and your approach to maintaining confidentiality. Share instances where your discretion made a difference in your previous roles.
✨Exhibit Strong Communication Skills
Effective communication is key for an Executive Assistant. Prepare to discuss how you've managed correspondence and built relationships with stakeholders. You might even want to bring examples of reports or presentations you've created to showcase your written communication skills.
✨Be Tech-Savvy
Familiarity with digital tools is essential for this position. Research the software and platforms commonly used in executive support roles and be ready to discuss your proficiency with them. If you've implemented new technologies in your previous jobs, share those experiences.
