At a Glance
- Tasks: Support the Managing Director with executive and personal tasks in a dynamic environment.
- Company: Award-winning Complex Care Company dedicated to exceptional care for young adults.
- Benefits: Competitive pro-rata salary, flexible hours, and a chance to make a real impact.
- Other info: Opportunity for growth in a supportive and innovative workplace.
- Why this job: Join a passionate team and support an inspiring leader in a fast-paced setting.
- Qualifications: 5+ years as an Executive Assistant, strong organisational and communication skills required.
The predicted salary is between 28000 - 28000 £ per year.
We are an award-winning, privately owned Complex Care Company committed to delivering exceptional care for young adults with neurological disorders and learning disabilities in their own homes. Our mission is not only to provide outstanding care but also to foster a passionate and dedicated team that continually strives for excellence. Recognised as "Good" by the CQC, we are determined to push our standards even higher.
With steady organic growth and an increasing number of service users, we are seeking a highly organised, proactive, and detail-oriented Part-Time Executive Assistant to support our Managing Director, based in our office in Crawley, West Sussex. This is a pivotal role, acting as the key point of contact for executives, employees, clients, and external partners. You will ensure seamless communication, manage daily operations, handle confidential information, and support both strategic projects and personal affairs with discretion and efficiency. This opportunity is perfect for someone who thrives in a fast-paced environment, has outstanding organisational skills, and is passionate about enabling leadership success.
A Bit About the Managing Director: You'll be working directly with the sole founder of PA Services, a business grown organically through hard work, dedication, and a deep commitment to our values. Our Managing Director is an award-winning entrepreneur, recognised as a game changer in their field and named Entrepreneur of the Year by the Sussex Chamber of Commerce. They were also runner-up for Gatwick Diamond Business Person of the Year in 2025. The Managing Director is highly driven, inspirational and neurodivergent bringing a unique and creative approach to everything they do. They are deeply passionate about the company's mission and values and have built a business based on doing things the right way. This fast-paced, ever-evolving environment can be somewhat chaotic, so the role requires someone with a strong backbone, the ability to stay organised, and a great sense of humour to handle the lively nature of the work.
Key Responsibilities
- Executive and Personal Support: Manage the Managing Director's calendar, appointments, and meetings; anticipate needs and provide proactive support across both professional and personal matters; organise personal schedules, travel, events, gifting, and personal appointments with discretion.
- Office and Administrative Management: Oversee daily office operations, including managing office supplies and facilities; screen and direct incoming calls, manage correspondence, and maintain office filing systems; format and prepare internal and external communications, including memos, reports, emails, and presentations.
- Meeting and Project Coordination: Coordinate and facilitate meetings, prepare agendas, take minutes, and ensure follow-up on action items; support special projects, including financial administration and charitable initiatives; conduct research, compile data, and prepare reports and briefings to support strategic decision-making.
- Communication and Stakeholder Management: Act as a primary point of contact between executives, employees, clients, and external partners; manage social media accounts and maintain regular communication with existing and prospective customers; handle sensitive information with the highest level of confidentiality and professionalism.
What We're Looking For
- Experience: At least 5 years in a senior Executive Assistant or Office Management role.
- Organisational excellence: Outstanding time management, prioritisation, and multitasking abilities.
- Communication skills: Exceptional verbal and written communication across all levels.
- Technical proficiency: Strong Microsoft Office skills (especially Excel) and experience with CRM, database, and project management tools.
- Administrative expertise: Skilled in document preparation, record keeping, and office management.
- Discretion and integrity: Proven ability to handle confidential information with the utmost professionalism.
- Problem-solving ability: A proactive approach to anticipating needs and resolving issues.
- Compliance awareness: Familiarity with legal, regulatory, and health & safety standards is a plus.
This is an exciting opportunity to be at the heart of a growing organisation, directly supporting leadership and making a meaningful impact across the business.
Role Details:
- Part-time: 20 hours per week (ideally split across 4-5 days).
- Equivalent full-time salary: Up to £28,000 per annum (pro-rata salary of up to £14,000 per annum).
If you are an experienced Executive Assistant who thrives in a dynamic environment, we'd love to hear from you!
Executive Assistant in Crawley employer: Archard Talent
Join our award-winning team in Horsham as a Waking Nights Care Assistant, where you will have the opportunity to make a meaningful impact on someone's life through compassionate, person-centred care. We offer a supportive work culture with flexible shifts, excellent career progression opportunities, and a commitment to your wellbeing, including private healthcare and regular training. Be part of a dedicated team that values your contributions and strives for outstanding care, making this an exceptional place to grow your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Crawley
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Archard Talent.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Archard Talent looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Executive Assistant in Crawley
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Archard Talent, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Archard Talent.
How to prepare for a job interview at Archard Talent
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Archard Talent. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Archard Talent. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
