At a Glance
- Tasks: Support the Managing Director with strategic operational tasks and high-level documentation.
- Company: Established business in Farnham with a focus on growth and client relationships.
- Benefits: Competitive salary, profit-related bonus, and flexible working hours.
- Other info: Office-based role with opportunities for personal and professional growth.
- Why this job: Be a key player in a high-trust environment, making a real impact on operations.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational skills.
We are recruiting for an Executive Assistant on behalf of a well established business based in Farnham. As Executive Assistant you will support the Managing Director in day to day operational tasks. This is a strategic support position requiring initiative, commercial awareness, discretion and operational discipline. The Managing Director also leads across sales and has a close interest in operational functions, overseeing revenue growth, client relationships, project performance and organisational execution. The successful candidate will provide structured, high-level support across these areas, ensuring priorities are clearly tracked and executed.
Please note- This is an office based role.
Key Responsibilities- Act as a trusted extension of the Managing Director
- Prepare high-quality reports, presentations, board-level briefings and commercial documentation
- Support sales pipeline tracking, tender submissions and client engagement preparation
- Assist in monitoring operational priorities, programme milestones and project performance
- Identify risks, bottlenecks and competing priorities, implementing solutions proactively
- Produce accurate and structured meeting minutes, action logs, and follow-up trackers
- Maintain disciplined documentation systems across business-critical matters
- Full inbox management and prioritisation
- Strategic diary oversight aligned to commercial priorities
- Act as primary gatekeeper, protecting the Managing Director's time and focus
- Draft and manage professional correspondence
- Track actions arising from sales meetings and client engagements
- Maintain visibility across key actions to ensure disciplined execution
- Manage select personal arrangements where required
- Handle sensitive business and personal matters with absolute discretion
- Proven experience as a senior Executive Assistant, Chief of Staff, or within a Family Office environment
- Experience supporting founders or senior executives in demanding, high-performance settings
- Advanced Excel proficiency and strong numerical confidence
- Exceptional note-taking ability and structured follow-up discipline
- Strong commercial awareness
- The ability to operate autonomously with sound judgement
- Composure and resilience under pressure
- High attention to detail combined with strategic awareness
- Cultural fit is critical. This is a high-trust, high-expectation, high-visibility role.
- Salary- £45,000- £50,000
- Profit related bonus
- Monday- Friday 07.30am- 16.30pm (Can be flexible)
Executive Assistant in Farnham employer: Universal Business Team
Join a well-established business in Farnham as an Executive Assistant, where you will play a pivotal role in supporting the Managing Director and driving operational excellence. Our company fosters a high-trust, high-expectation work culture that values initiative and discretion, offering competitive salaries, profit-related bonuses, and flexible working hours. With a focus on employee growth and development, we provide a dynamic environment for those looking to make a meaningful impact in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Farnham
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as an Executive Assistant. This will help you showcase your fit and make a lasting impression.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience supports the Managing Director's needs, especially in operational tasks and client engagement. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that Executive Assistant role. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant in Farnham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior executives and any relevant skills that match the job description, like advanced Excel proficiency and strong commercial awareness.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed priorities and supported high-level executives in the past.
Showcase Your Attention to Detail:In a role where precision is key, demonstrate your attention to detail. Ensure your application is free from typos and errors, and consider including a well-structured format that reflects your organisational skills.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. This way, we can easily track your application and ensure it gets the attention it deserves. Plus, it shows you're keen on joining us!
How to prepare for a job interview at Universal Business Team
✨Know Your MD
Before the interview, do some research on the Managing Director and the company. Understand their vision, recent projects, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Skills
Be ready to discuss your experience with high-level support tasks, like preparing reports and managing diaries. Bring examples of how you've successfully handled competing priorities or implemented solutions in previous roles. This will demonstrate your operational discipline and strategic awareness.
✨Demonstrate Discretion
Since this role involves handling sensitive matters, be prepared to discuss how you've maintained confidentiality in past positions. Share specific instances where your discretion made a difference, as this will highlight your trustworthiness and professionalism.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's goals, the MD's expectations, and how success is measured in this role. This not only shows your interest but also gives you a clearer picture of what’s expected, helping you align your skills with their needs.
