At a Glance
- Tasks: Support governance and administration for Dot's Board and entities while managing key corporate activities.
- Company: Join Dot, a leader in transforming student living across 30 countries.
- Benefits: Enjoy a competitive salary, private healthcare, pension, bonus, and hybrid working.
- Other info: Dynamic environment with opportunities for growth and collaboration across diverse teams.
- Why this job: Be part of a pioneering team making a real impact on student living globally.
- Qualifications: Relevant company secretariat qualification and significant experience in governance roles.
The predicted salary is between 60000 - 70000 £ per year.
About Dot
The Dot Group (“Dot”) is a group of market-leading businesses focused on transforming student living, with a vision to serve over one million students each year. We help shape a better future for our customers. We will never stop pushing for progress in creating sustainable value for generations to come. Dot is comprised of Global Student Accommodation (GSA), Yugo, Student.com and Kinetic Capital. Together we have over 2000 employees operating in more than 200 leading educational cities across 30 countries. Since creating a new vision for student living over 30 years ago, we've been continuously evolving through our pioneering, empowering and collaborative approach.
Our Values
- Pioneering: Through decades of firsts and a passion for international growth and innovation, our unique proposition is as strong as ever.
- Purposeful: Driven by a clear mission, we take intentional action that aligns our values and creates meaningful, lasting benefits for our people, communities and the planet.
- Positive: We are optimists, facing challenges with resilience and working to create a supportive, empowering environment where people thrive.
Role Purpose
Dot is looking to recruit an Assistant Company Secretary to support the Global Head of Risk & Sustainability in delivering a professional and broad-ranging company secretarial service across Dot. Working with a number of senior stakeholders, this role will embed good practice company secretarial services at a critical period of growth and development. The role has broad scope with a key focus on:
- Supporting the administration and governance of the Dot Board, its committees and all Dot entity boards/committees.
- Owning and managing the administration of Dot’s entities via Diligent – including the maintenance of statutory registers, Dot entity listings, Companies House filings, and the maintenance of Dot structure charts and associated KYC requests for those entities.
- Supporting corporate structuring activity in relation to the Group’s growth strategy via transactional activity (e.g. company incorporations, director changes, etc.).
Key Responsibilities
- Board of Governance & Administration: Supporting all corporate governance activities in support of Dot’s strategic objectives. Ownership and management of agendas for the Dot Board and committees, working with chairs to set and disseminate papers via Diligent Boards. Working closely with the key stakeholders on one-off/ad-hoc projects identified by Dot committees as required.
- Dot Entity Governance: Ownership and maintenance of Dot’s legal entity structure via Diligent. Overseeing the delivery of company secretarial services provided by 3rd party administration providers, establishing relationships and service level monitoring metrics. Managing KYC/AML/CDD queries from the business / 3rd parties. Managing and overseeing statutory filing obligations, director changes, company formations, etc. Working with various departments to support ad-hoc company secretarial queries.
- Corporate Structuring: Forming and establishing corporate vehicles (in-line with tax advice) and administering/overseeing the administration of the same. Creating and maintaining corporate structure charts and corporate & director schedules for Dot entities including the funds and joint ventures they manage.
Essential
- Relevant company secretariat qualification (ICSA/CGI), or working towards the same.
- Significant experience in a company secretarial or governance related role (5 years +).
- Consistent track record of supporting directors, boards and committees in their efficient operation in a fast-paced growing organization.
- In-depth knowledge and experience of operating Diligent Entity management software.
- Outstanding organizational and stakeholder engagement skills with a track record of strong communication at all levels - working with and building relationships at director level and with external stakeholders and business partners.
- Strong knowledge of company secretarial requirements and a working knowledge of relevant company law matters.
Preferred
- Proven record of collaborating with colleagues across geographical and functional boundaries.
Personal Attributes & Competencies
- Ability to work with high levels of self-sufficiency, in a global organization with diverse teams across Dot.
- Highly developed verbal and written communication skills, able to communicate complex material in a business-friendly format for stakeholders at varying levels.
- Proactive approach to work with good instincts to spot commercial concerns. Copes well with high volumes of work and thrives in a fast-paced complex work environment.
Competitive Salary, Pension, Private Healthcare, Bonus, Hybrid working (3 days in the office)
Assistant Company Secretary in London employer: The Dot Group
Join our vibrant team in Holborn, London, where we prioritise a positive workplace culture and employee well-being. As a Team Assistant and Office Manager, you'll enjoy a supportive environment that fosters professional growth, with access to comprehensive benefits including private medical insurance, generous annual leave, and opportunities for training. Our commitment to creating an engaging and welcoming office atmosphere makes us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Company Secretary in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like The Dot Group.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like The Dot Group.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Assistant Company Secretary in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to The Dot Group.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of The Dot Group. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at The Dot Group
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with The Dot Group, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at The Dot Group, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for The Dot Group could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at The Dot Group as they’re likely seeking a candidate who can enhance their workplace culture.
