At a Glance
- Tasks: Support senior managers with diary management, travel planning, and communication.
- Company: Award-winning company in Birmingham City Centre with a vibrant culture.
- Benefits: Permanent role, 4 days in-office, 1 day remote, and competitive salary.
- Other info: Join a dynamic team with opportunities for professional growth.
- Why this job: Make a real impact while thriving in a fast-paced, varied environment.
- Qualifications: Strong Microsoft Office skills and experience in a project-based setting.
The predicted salary is between 30000 - 40000 £ per year.
Are you a proactive, strategic and forward thinking PA / Executive Assistant looking for a varied role where you can make a real impact? We are looking for a dedicated EA to support 2 Senior Managers working for an award-winning flourishing company based in Birmingham City Centre. As an Executive Assistant you will provide seamless day-to-day support, ensuring operations run efficiently across diary management, documentation, meetings, travel planning, and communication. This is a fast-paced role, ideal for someone who thrives on responsibility, enjoys variety, and takes pride in providing proactive, high-quality support. This role is permanent, working 4 days from the office and 1 day from home per week.
Key Responsibilities as an Executive Assistant will include:
- Manage multiple diaries, emails, and team calendars proactively
- Prepare, format, and collate documents including board reports, meeting papers, letters, agendas, and PowerPoint presentations to deadline
- Maintain document systems, project databases, and budget trackers
- Coordinate legal document execution and ensure archiving procedures are followed
- Organise internal/external meetings, including Teams calls, video conferencing and room bookings
- Book travel and accommodation and process expenses and mileage claims
- Act as a key point of contact, answering phones and emails, and managing team communications
- Update contacts databases and support company-wide document sharing via Teams and OneDrive
- Support events, CPD tracking, subscriptions and occasional reception cover
- Take meeting minutes and manage follow-up actions as required
Experience we are looking for to be considered for the role of a Executive Assistant:
- Strong experience using Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
- Experience working in a property, construction, or project-based environment
- A proactive mindset with the ability to anticipate needs and take initiative
- Exceptional organisational skills and attention to detail
- Excellent communication and interpersonal skills
- A flexible, can-do attitude and a willingness to assist others across the team
- Confidentiality, professionalism, and a commitment to representing the company
PA / Executive Assistant in Birmingham employer: Kate+Co
Join a dynamic organisation that prioritises health and safety across multiple sites in Stratford and Coventry. As an H&S Advisor, you'll benefit from a hybrid working model, competitive hourly pay, and the opportunity to make a significant impact on building compliance and safety assurance. With a supportive work culture and a focus on employee growth, this role offers a meaningful chance to enhance your career in health and safety.
StudySmarter Expert Advice🤫
We think this is how you could land PA / Executive Assistant in Birmingham
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Kate+Co.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Kate+Co.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace PA / Executive Assistant in Birmingham
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Kate+Co.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Kate+Co. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Kate+Co
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Kate+Co, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Kate+Co, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Kate+Co could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Kate+Co as they’re likely seeking a candidate who can enhance their workplace culture.
