At a Glance
- Tasks: Support senior managers with diary management, travel planning, and communication.
- Company: Award-winning company in Birmingham City Centre with a vibrant culture.
- Benefits: Permanent role, 4 days in-office, 1 day remote, and competitive salary.
- Other info: Join a dynamic team with opportunities for professional growth.
- Why this job: Make a real impact while thriving in a fast-paced, varied environment.
- Qualifications: Strong Microsoft Office skills and experience in a project-based setting.
The predicted salary is between 30000 - 40000 £ per year.
Are you a proactive, strategic and forward thinking PA / Executive Assistant looking for a varied role where you can make a real impact? We are looking for a dedicated EA to support 2 Senior Managers working for an award-winning flourishing company based in Birmingham City Centre. As an Executive Assistant you will provide seamless day-to-day support, ensuring operations run efficiently across diary management, documentation, meetings, travel planning, and communication. This is a fast-paced role, ideal for someone who thrives on responsibility, enjoys variety, and takes pride in providing proactive, high-quality support. This role is permanent, working 4 days from the office and 1 day from home per week.
Key Responsibilities as an Executive Assistant will include:
- Manage multiple diaries, emails, and team calendars proactively
- Prepare, format, and collate documents including board reports, meeting papers, letters, agendas, and PowerPoint presentations to deadline
- Maintain document systems, project databases, and budget trackers
- Coordinate legal document execution and ensure archiving procedures are followed
- Organise internal/external meetings, including Teams calls, video conferencing and room bookings
- Book travel and accommodation and process expenses and mileage claims
- Act as a key point of contact, answering phones and emails, and managing team communications
- Update contacts databases and support company-wide document sharing via Teams and OneDrive
- Support events, CPD tracking, subscriptions and occasional reception cover
- Take meeting minutes and manage follow-up actions as required
Experience we are looking for to be considered for the role of a Executive Assistant:
- Strong experience using Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
- Experience working in a property, construction, or project-based environment
- A proactive mindset with the ability to anticipate needs and take initiative
- Exceptional organisational skills and attention to detail
- Excellent communication and interpersonal skills
- A flexible, can-do attitude and a willingness to assist others across the team
- Confidentiality, professionalism, and a commitment to representing the company
PA / Executive Assistant in Birmingham employer: Kate+Co
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