Executive Assistant

About us

Since Aspen was founded in 2002, we have become a leading, diversified specialty insurance and reinsurance company. We respond thoughtfully and creatively to find the best outcomes for our clients and business partners through carefully-tailored solutions.

We believe the way we work is just as important as the work we do, and we are guided by our core values of respect, honesty, trust and professionalism.

Aspen is a great place to develop your career offering an exciting and challenging environment where achievement is rewarded.

The role

To provide administrative and secretarial support to Senior Executives to ensure dependent activities are completed to a high standard and in line with stakeholder expectations.

Our Aspen Values are expected to be reflected in the delivery and performance of every role.

Key accountabilities

Strategy and Planning

• Contributes to, monitors and advises on the plan developments and changes in order to ensure relevancy, compliance and optimal delivery.
• Assists in the preparation and implementation of the operational team plans to ensure these are in line with wider business strategy and reflect the key priorities.
• Determines own work priorities and activities in line with agreed plans to ensure the achievement of the function’s objectives.

Policy, Process and Procedures

• Supports the implementation of the divisional/departmental strategy to enable delivery of overall business targets.
• Proactively drives actions on behalf of the Executive and assist with management of their workload.
• Assists in the development and preparation of documentation e.g. board papers, liaising with relevant business experts as necessary and ensuring they are in line with protocols, and meet expected standards and formats.
• Ensures files are compiled and maintained in a logical and accessible manner and that issues are clearly documented at all times.
• Establishes, enhances and enforces minimum conformed standards for written material, ensuring a professional standard is achieved.
• Ensures awareness and compliance with regulatory and legislative requirements.
• Makes decisions on behalf of the Executive within the limits of delegated authority i.e. travel and holiday requests.

Environmental Awareness/Customer Focus

• Acts as the professional “face” of the Executive to ensure internal and external stakeholder requests are managed professionally and in a timely manner and in accordance with service standards.
• Establishes, strengthens and develops relationships with stakeholders to maximise influence, and achieve business objectives.
• Demonstrates an understanding and awareness of market dynamics and market cycle to enhance business performance.
• Deputises for other executive assistants and supports visiting senior executive team members.
• Co-ordinates and organises team offsites and client events.

Skills & experience

Knowledge And Experience

• Work of department and individual team roles
• Aspen structures and activities
• Good working knowledge of relevant Aspen systems, processes and procedures.
• Good knowledge of Aspen’s committee structure – plus protocols for board reports, committee papers etc.
• Good understanding of Aspen and how the activities of own function/business area link to specific business objectives.
• Extensive secretarial experience within a corporate environment at a PA level.

Other

We're committed to making Aspen a great place to work, where you're rewarded and recognised for your efforts. As well as your pay and discretionary performance related bonus, you'll also enjoy a huge range of benefits. There are plenty of options available with our exciting benefits package, designed for your health, your family and to help ensure that you enjoy the most from your lifestyle.