About us
Since Aspen was founded in 2002, we have become a leading, diversified specialty insurance and reinsurance company. We respond thoughtfully and creatively to find the best outcomes for our clients and business partners through carefully-tailored solutions.
We believe the way we work is just as important as the work we do, and we are guided by our core values of respect, honesty, trust and professionalism.
Aspen is a great place to develop your career offering an exciting and challenging environment where achievement is rewarded.
The role
To provide administrative and secretarial support to a manager (or small number of managers) within the Group to ensure dependent activities are completed to a high standard and in line with stakeholder expectations.
Our Aspen Values are expected to be reflected in the delivery and performance of every role.
Key accountabilities
- Contributes to the preparation and implementation of the operational team plans to ensure these include operational considerations for delivery.
- Determines own work priorities and activities in line with agreed plans to ensure the achievement of personal and team objectives.
- Assists in the preparation of documentation e.g. board papers, following expected protocols and standards.
- Maintains diaries and address books to ensure the manager’s time is used effectively, and contacts maintained, in line with working priorities and protocols.
- Organises travel itineraries and accommodation, ensuring these arrangements are made in line with requirements and protocols.
- Prepares and submits expenses for payment, ensuring accurate capture on relevant systems to allow monitoring against budget.
- Maintains departmental filing systems to ensure that information is up to date, consistent, and easily accessible to the team.
- Performs activities as directed and in accordance with expected standards, to ensure obligations are met, to minimise risk and maximise efficiency.
- Ensures awareness of and compliance with regulatory and legislative requirements.
Skills & experience
- Core secretarial skills.
- Time and diary management.
- Proficient in MS Office applications; Word, Excel and PowerPoint).
- Strong interpersonal and communication skills.
- Ability to plan and manage own workload plus manage upwards.
- Able to work independently.
- Able to manage conflicting priorities to achieve deadlines.
- Strong customer orientation skills.
- Ability to collaborate effectively within a team environment.
- Strong attention to detail.
- Ability to work under pressure and to tight timescale
- Extensive secretarial experience within a corporate environment at a PA level or working for a Senior Manager/Head of/Director.
- Degree level education (or equivalent) is desirable.
Other
This is a fixed term maternity cover with potential to go permanent. The role is to provide support to the credit and political risks teams, in particular the head of CPR who is also the incoming CUO for AIUK, as well as provide support to the portfolio director of Specialty in London.
Maternity Cover - CPR / Specialty PD Personal Assistant in London employer: Aspen Insurance
Aspen is an exceptional employer that fosters a dynamic and inclusive work environment, where respect, honesty, trust, and professionalism are at the core of our values. As an Actuary in our UK Actuarial Function, you will have the opportunity to engage in meaningful projects, develop your skills, and collaborate with talented colleagues while being rewarded for your achievements. Our commitment to employee growth and a supportive culture makes Aspen a fantastic place to advance your career in the insurance industry.
