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- Tasks: Join our team as a Programme Administrator, supporting Doctoral Psychology courses and managing various program activities.
- Company: Be part of the University of Bath, a diverse and inclusive institution with a global reputation.
- Benefits: Enjoy flexible working, generous leave, a great pension scheme, and personal development opportunities.
- Why this job: This role offers a dynamic environment, teamwork, and the chance to make a real impact in education.
- Qualifications: We're looking for organized individuals with strong IT and communication skills; administrative experience is a plus.
- Other info: This is a part-time, hybrid role requiring on-campus work on Thursdays.
The predicted salary is between 26038 - 29659 £ per year.
Programme Administrator (CC12368) – Bath, BA2 7AY
This is an exciting opportunity to become a Programmes Administrator within the Doctoral College .
You will join our team supporting the Doctor of Clinical Psychology (DClinPsy) courses – a three-year full-time professional doctorate, where students (trainees) spend half their time in the University and half their time on supervised placements in local NHS mental health settings. The team also supports the Foundation Systemic Theory and Practice course.
You will work alongside two other Programme Administrators and the Programme Manager, as well as with the wider team within the Doctoral College.
This role will have responsibility for a variety of programme-related activities, and will also support colleagues with their roles. Activities will include:
- supporting the admissions process, including liaising with potential applicants, processing and initial shortlisting of candidates, and managing the final shortlist and reserve list
- supporting teaching and administration of the programme, working closely with a range of internally- and externally-based lecturers
- acting as first point of contact to students
- administering programme sub-committees
- maintaining accurate student records, and ensuring compliance with Data Protection and Freedom of Information Acts.
- Financial aspects including managing trainee expenses, ensuring compliance with NHS policies and deadlines, and/or managing payments for People with Personal Experience (PPE) involved in the programme
- Liaising with external bodies including service users, NHS Trust and partners, and ensuring subsequent compliance with external accreditation requirements
About you
This is a busy and varied role. You will need to have:
- excellent organisational skills
- appropriately high levels of autonomy and initiative
- the ability to multi-task and work with others to plan and prioritize
- strong IT skills to facilitate managing university- and programme-specific records, admissions processing and other relevant systems.
Good communication skills are also essential in order to engage with the wide range of individuals and groups connected to the programme – including academic staff, Doctoral College colleagues and other professional services staff within the university, as well with externally based short-listers, speakers, examiners, placement conveners and NHS colleagues.
Although colleagues have a clearly-defined role we work closely together as a team to support each other, and so team work as well as the ability to work independently are equally important.
Further information
This is a part-time role working 0.5 fte (18.25 hours per week) for an initial fixed-term period of 12 months, pending a business review. Applications are encouraged from any administrative background.
We currently operate a hybrid model such that staff can mix working from home and in the office on campus. Due to the structure and timetable of the programme you would be expected to work on campus on a Thursday (as a minimum).
What we can offer you
- a very generous employer contributory pension scheme
- generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
- we are a family-friendly University and with an increasingly agile workforce, are open to flexible working arrangements
- an excellent reward package that recognises the talents of our diverse workforce
- a wide range of personal and professional development opportunities
Find out more about our benefits .
We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award . We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students, so we encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.
We are very proud to be an autism friendly university and are an accredited Disability Confident Leader ; committed to building disability confidence and supporting disabled staff .
Find out from our staff what makes the University of Bath a great place to work. Follow us @UniofBath and @UniofBathJobs on Twitter for more information.
Closing Date: 30 Jan 2025
Department: Management, Specialist and Administration
Salary: £26,038 to £29,659 pro rata
Programme Administrator (CC12368) - Bath, BA2 7AY employer: University of Bath
Contact Detail:
University of Bath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Administrator (CC12368) - Bath, BA2 7AY
✨Tip Number 1
Familiarize yourself with the Doctor of Clinical Psychology (DClinPsy) program and its structure. Understanding the specifics of the course will help you engage more effectively with potential applicants and colleagues during the interview process.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to handle the busy and varied nature of the Programme Administrator position.
✨Tip Number 3
Showcase your communication skills by discussing experiences where you effectively liaised with different stakeholders, such as students, academic staff, or external partners. This is crucial for the role, as you'll be the first point of contact for many individuals.
✨Tip Number 4
Research the university's commitment to diversity and inclusion. Being able to speak to how you align with these values can set you apart, especially since the university encourages applications from under-represented groups.
We think you need these skills to ace Programme Administrator (CC12368) - Bath, BA2 7AY
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Programme Administrator position. Make sure you understand the responsibilities and required skills, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative experience, particularly in educational settings or roles that required strong organizational skills. Mention specific examples where you successfully managed multiple tasks or supported a team.
Showcase Communication Skills: Since good communication is essential for this role, provide examples in your application that demonstrate your ability to engage with diverse groups. This could include experiences where you liaised with students, staff, or external partners.
Tailor Your Application: Customize your cover letter to reflect your understanding of the Doctoral College's mission and values. Mention why you are interested in supporting the Doctor of Clinical Psychology courses and how your background aligns with their goals.
How to prepare for a job interview at University of Bath
✨Show Your Organizational Skills
As a Programme Administrator, you'll need excellent organizational skills. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Demonstrate Communication Abilities
Good communication is key in this role. Think of instances where you've effectively engaged with diverse groups, whether it's students, academic staff, or external partners. Highlight your ability to convey information clearly and build relationships.
✨Highlight Teamwork and Autonomy
This position requires both teamwork and the ability to work independently. Prepare to share examples that showcase your collaborative spirit as well as situations where you took initiative and worked autonomously to achieve goals.
✨Familiarize Yourself with Relevant Policies
Understanding compliance with Data Protection and Freedom of Information Acts is crucial. Brush up on these policies and be ready to discuss how you would ensure adherence in your role as a Programme Administrator.
