At a Glance
- Tasks: Support Senior Leaders with admin tasks, meeting coordination, and travel arrangements.
- Company: Join a fast-growing global biscuits and confectionery business with iconic brands.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Fixed term contract (12 months) based in Chiswick with a collaborative culture.
- Why this job: Be part of a team that brings happiness to consumers while developing your skills.
- Qualifications: Experience in admin roles, strong communication skills, and a proactive attitude.
The predicted salary is between 30000 - 42000 £ per year.
Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you. As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits. To succeed at pladis you need to be purpose-led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact. This is a fixed term contract (12-months) position, based in Chiswick.
What will this role achieve? You will work with Senior Leaders within our R&D and Quality and Food Safety Global Functions to support them and their teams, enabling them to operate effectively to deliver business objectives. The support you will provide may be varied due to the unique requirements of each team. Activities may include conference organisation, travel arrangements, diary management, PO management and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout team player able to support individuals and the team!
Responsibilities will include:
- Co-ordinating and setting up meetings; booking rooms, organizing catering
- Diary management; organising and scheduling meetings
- Organising travel arrangements (UK and International), including visas, accommodation, transport etc.
- Processing of expenses
- Payment of invoices
- Updating spreadsheets and databases
- Producing reports, presentations, minutes, action logs, templates
- Planning, organising and hosting of internal and external events, corporate lunches and dinners
- Being a central liaison point for internal/external parties
- Data, project and financial administration - tracking changes and processes
- Co-ordinating team deliverables and timelines and prompting actions as and when required
- Providing all-round administrative support for the team
Skills / experiences and qualifications:
- Experience in a similar role (Administrative Assistant, Personal Assistant)
- Able to build good, collaborative working relationships with a range of people
- Advanced Word, Excel and Outlook skills
- Excellent written and verbal communication skills
- Flexible and proactive approach to work, able to multi-task and deliver a varied workload
- Attention to detail
- Excellent co-ordination, organisation and administration skills
- Eager to learn, flexible on working hours, open-minded and team-work oriented
- Ability to problem solve
- Ability to remain calm and focused under pressure and work within strict deadlines
- Ability to adapt quickly to change
- Previous experience in a similar role
pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.
Team Assistant employer: Pladis
At pladis, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation. Our commitment to employee growth is evident through our investment in training and development, ensuring that every team member has the opportunity to thrive in their career. Located in a dynamic environment, we provide a unique chance to contribute to iconic global brands while enjoying the benefits of a diverse and inclusive workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, dive into pladis' values and mission. This will help you connect your experiences with what they stand for, showing you're not just a fit for the role but for the team too.
✨Tip Number 2
Practice your communication skills! As a Team Assistant, you'll need to be clear and concise. Try role-playing common interview questions with a friend or in front of a mirror to boost your confidence and polish your delivery.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This could be through a portfolio or just some notes to discuss during your interview—anything that highlights your proactive nature!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to keep yourself on their radar and show your enthusiasm for the role.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight your administrative experience and any relevant achievements that show you can support teams effectively.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and passion for the role. Mention how your proactive approach and collaborative spirit align with our values at pladis.
Showcase Your Skills:Don’t forget to emphasise your advanced skills in Word, Excel, and Outlook. Provide examples of how you've used these tools in previous roles to manage tasks efficiently.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Pladis
✨Know the Company Inside Out
Before your interview, take some time to research pladis and its iconic brands. Understand their mission, values, and recent developments in the biscuits and confectionery industry. This will not only show your enthusiasm but also help you align your answers with their goals.
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you've successfully coordinated meetings, managed diaries, or organised travel arrangements. Be ready to discuss how you handle tight deadlines and prioritise tasks.
✨Emphasise Collaboration and Teamwork
pladis values collaboration, so be sure to highlight your experience working in teams. Share specific instances where you’ve worked closely with others to achieve a common goal. This will illustrate that you embody the collaborative spirit they’re looking for.
✨Prepare Questions That Matter
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the challenges they face, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
