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- Tasks: Support senior leadership and ensure smooth operations with reception and admin duties.
- Company: Pertemps Leeds is a dynamic company offering exciting opportunities for growth.
- Benefits: Enjoy flexible hours, competitive pay, and comprehensive training.
- Why this job: Join a supportive team and gain valuable experience in a professional environment.
- Qualifications: 3 years' experience in executive support and proficiency in Microsoft Office required.
- Other info: This role offers a temp-to-perm opportunity with a friendly work culture.
Pertemps Leeds have a brand new opportunity available. Our client is seeking a highly organized, detail-oriented Receptionist/Executive Administrator. In this role, you'll provide direct support to the business along with supporting our senior leadership, ensuring smooth operations and effective communication.
Role Specification:
- 2 candidates required to role share, working 5.00 hours per day each – total 50 hrs per week.
- Successful Candidate #1: Week 1 07:00 – 12:00, Week 2 12:00 – 17:00.
- Successful Candidate #2: Week 1 12:00 – 17:00, Week 2 07:00 – 12:00.
- The successful candidate is to cover both shifts, should 1 be on holiday/off sick – so fully knowledgeable of the role – no further training required.
Hourly Rate: £13.75 - £14.50 per hour (based on experience).
Duration of Assignment: Temp to Perm in 12 weeks.
Reception Duties (All Training Provided):
- Greet and direct visitors, ensuring they feel welcome and are assisted promptly.
- Provide them with necessary information or direct them to the appropriate person or department.
- Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
- Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
- Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
- Ensure accurate and timely communication within the office, relaying messages, and information promptly.
Exec Admin Duties (All Training Provided):
- Manage executive schedules, coordinate meetings, appointments, refreshments, and travel arrangements.
- Provide general administrative support to other departments as and when needed, including filing, data entry, customer communication.
- Handle confidential documents ensuring they remain secure.
- Assist in planning company events, meetings, special projects.
- Ensure accurate and timely communication within the office.
Requirements and Skills:
- A minimum of 3 years' experience in an executive support role.
- Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel).
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks.
- Excellent organizational and time management skills.
- Strong problem-solving ability and attention to detail.
- Reliable and punctual, with a strong work ethic.
- Previous experience in customer service preferred.
If you are actively looking for your new role, and have experience in the above requirements, please apply with your up-to-date CV now! We look forward to hearing from you.
Receptionist/Admin Exec (Job Share) employer: Pertemps Leeds
Contact Detail:
Pertemps Leeds Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Admin Exec (Job Share)
✨Tip Number 1
Familiarise yourself with the company culture and values. Researching the organisation will help you understand what they prioritise, allowing you to tailor your approach during any interviews or discussions.
✨Tip Number 2
Practice your communication skills. As a Receptionist/Admin Exec, you'll need to convey information clearly and effectively. Consider role-playing scenarios with a friend to enhance your verbal communication.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and PowerPoint. Being proficient in these tools is crucial for the role, so consider taking an online course or watching tutorials to boost your confidence.
✨Tip Number 4
Network with current or former employees of the company. They can provide valuable insights into the role and the work environment, which can help you stand out as a candidate who is genuinely interested in the position.
We think you need these skills to ace Receptionist/Admin Exec (Job Share)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in executive support roles. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office Suite, as these are key requirements for the position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience in customer service and how it has prepared you for the receptionist/admin role. Show enthusiasm for the opportunity to support senior leadership.
Highlight Relevant Skills: In your application, clearly outline your communication skills, ability to multitask, and problem-solving abilities. Provide examples of how you've successfully managed schedules or coordinated events in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Pertemps Leeds
✨Showcase Your Organisational Skills
As a Receptionist/Admin Executive, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the demands of the role.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office Suite is essential, brush up on your skills before the interview. Be ready to discuss how you've used these tools in previous roles, especially Word, PowerPoint, and Excel.
✨Prepare for Customer Service Scenarios
Given the customer-facing nature of the role, think of specific instances where you provided excellent customer service. Be prepared to share these stories, highlighting your communication skills and problem-solving abilities.
✨Understand the Company Culture
Research the company and its values. Understanding their culture will help you tailor your responses during the interview and show that you're a good fit for their team. Mentioning how your personal values align with theirs can make a strong impression.
