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For Companies At a Glance
- Tasks: Coordinate resources, process service requests, and improve booking processes.
- Company: Join a global leader in customer service with a commitment to excellence.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that values customer satisfaction and continuous improvement.
- Qualifications: Strong communication skills, IT proficiency, and a passion for customer service required.
- Other info: Opportunity for long-term career growth in a supportive team atmosphere.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Our global client requires an experienced Customer Service Coordinator to join their team indefinitely.
Job Summary:
Support the Regional Service Manager and Service Operations lead to improve productivity by taking responsibility for co-ordinating resources within their immediate team, identifying and implementing areas for improvement within the service booking process, and working with the regional admin teams to ensure working processes are the same across the regions they are accountable for:
• Processing customer field service requests, using the service planning system to identify suitable engineers and dates to attend the site. Proactively communicate with customers to resolve issues promptly or confirm engineer availability and/or special job queries.
• Producing quotations using SAP, confirming and documenting price and site availability to customers.
• Processing customer orders and service partner purchase orders: check availability against the customer’s requested date and reserve in the service planning system – arrange an engineer
• Communicating with credit controllers regarding credit checks/issues.
• Where follow-up visits are required, arrange the engineer and any spare parts and ensure the job is carried out within the timescales established in the Department’s performance targets.
• Providing operational training to other temporary team members and compiling data for analysis
• Reviewing systems to identify and design improvements to processes and procedures within the Internal admin Team. Discuss and agree on any changes with the regional administration teams.
• Being the voice of your regional admin team to management to communicate issues and improvement plans.
• Communicating with the regional administration teams to arrange cover during periods of holiday, sickness, and other absences.
• Prioritise mail to maintain customer satisfaction.
• Maintaining responsibility for administrative and customer service support for field service scheduling, warranty, and contracts being processed in a timely and accurate manner.
• Delivering a high-quality professional service to external customers and colleagues.
CORPORATE ETHICS:
• Ensure the corporate philosophy and values are adhered to in all HR policies and procedures.
Tasks and other areas responsible for:
• Prepare service contracts for approval by the Service Manager. Provide the Corporate Planning team with copies of signed contracts. Make the necessary credit or payment facilities and set up a “new customer” maintenance folder containing all site information, logs, and Health and Safety information
.• From the service contract, ensure all planned service dates are entered into SharePoint. Make sure that UK field service or Service Partner support is booked and consumables such as filters are available. Confirm arrangements with customers and make sure all associated paperwork is administered.
• Before accepting a customer application for Comprehensive Maintenance, use costings provided by the Service Operations Lead, prepare quotations for any work needed by the customer for repairs or planned maintenance ensuring all parts and/or service partners are arranged to complete the work.
• Maintain open and closed jobs in Leo and SAP to ensure they are being handled correctly to prevent backlogs.
• Test and prove that service system updates work effectively and as planned before the updates are set live, this will include attending meetings with management to indicate the progress and aspects that may affect planned go-live dates.
• Set up Engineers and Services Partners data in service planning systems, and maintain the data so the service system can be used effectively.
• Check, Authorise & Release Service Partners' Purchase Orders.
• Check SAP for open services jobs. liaising with internal sales to confirm dates and customer requirements.
• Compile reports to support managers.
• Record Admin errors to monitor and make improvements to processes
• Implement improvement plans if identified.
• Regularly attend team meetings to communicate with all regional admin staff for service booking processes and policies.
• Deliver and promote market-leading customer service throughout the organization
• General administration tasks and housekeeping
• Ensure effective systems are maintained so that the division can demonstrate compliance with applicable legal requirements, company rules, and other relevant requirements.
Personal and Technical skills relevant to this job:
• Ability to develop and maintain good relationships internally/externally and at all levels
• Excellent presentation skills and a confident, engaging communicator
• Highly organized & able to prioritise
• Ability to work under pressure and maintain accuracy
• Demonstrate customer-centric behaviours and a passion for customer service
• Competent in systems application
Essential Qualifications:
IT Skills:
Word and PowerPoint, SAP/CRM or Equivalent, Excel and Databases
Interested? Please apply.
Customer Service Coordinator employer: Parkside Recruitment
Contact Detail:
Parkside Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Customer Service Coordinator
✨Tip Number 1
Familiarize yourself with SAP and CRM systems, as these are crucial for processing customer orders and generating quotations. Having hands-on experience or relevant certifications can set you apart from other candidates.
✨Tip Number 2
Demonstrate your customer service skills by preparing examples of how you've resolved issues or improved processes in previous roles. Be ready to discuss these during the interview to showcase your problem-solving abilities.
✨Tip Number 3
Highlight your organizational skills by discussing specific methods you use to prioritize tasks and manage time effectively. This is essential for maintaining high levels of customer satisfaction in a fast-paced environment.
✨Tip Number 4
Prepare to discuss your experience in training or mentoring others, as this role involves providing operational training to team members. Show how you can contribute to team development and improve overall performance.
We think you need these skills to ace Customer Service Coordinator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description and understand the key responsibilities and skills required for the Customer Service Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in customer service coordination or similar roles. Provide specific examples of how you've improved processes, managed customer requests, or worked with teams to enhance productivity.
Showcase Your Skills: Clearly demonstrate your organizational skills, ability to work under pressure, and customer-centric approach. Use bullet points to make your skills stand out, especially those related to IT systems like SAP and CRM applications.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarizes your qualifications but also conveys your passion for customer service. Mention how you can contribute to the company's goals and improve their service booking processes.
How to prepare for a job interview at Parkside Recruitment
✨Show Your Customer-Centric Attitude
Make sure to highlight your passion for customer service during the interview. Share specific examples of how you've gone above and beyond to resolve customer issues or improve their experience.
✨Demonstrate Your Organizational Skills
Since the role requires excellent organizational abilities, prepare to discuss how you prioritize tasks and manage multiple responsibilities. Use real-life scenarios to illustrate your approach.
✨Familiarize Yourself with Relevant Systems
Brush up on your knowledge of SAP, CRM, and other relevant software mentioned in the job description. Be ready to discuss your experience with these tools and how they can help streamline processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of situations where you successfully coordinated resources or improved a process, and be prepared to share those stories.
