Are you an organised and proactive Administrator with experience in scheduling, maintenance coordination or facilities management? Are you confident coordinating engineers, managing appointments and communicating with customers, residents and contractors to ensure maintenance works are completed efficiently? Elvet Recruitment is recruiting for a Maintenance Scheduler / Administrator to join a growing and expanding fire protection business based in East Northumberland. This is an excellent opportunity to join a busy and supportive team, playing a key role in coordinating planned and reactive maintenance works. You’ll be responsible for managing schedules, arranging engineer appointments, maintaining accurate records and ensuring effective communication between customers, residents, engineers and contractors. The successful candidate will be highly organised, customer-focused and comfortable managing multiple priorities in a fast-paced environment. Previous experience within Facilities Management (FM), particularly in planned and reactive maintenance, would be highly advantageous. What You’ll Be Doing * Coordinating and scheduling planned and reactive maintenance works. * Arranging appointments and allocating jobs to engineers and operatives. * Managing engineer diaries and ensuring workloads are organised effectively. * Liaising with engineers, contractors and operational teams to coordinate maintenance activities. * Communicating with residents and clients to arrange appointments and provide updates. * Acting as a point of contact for maintenance enquiries and scheduling queries. * Managing shared inboxes and responding to incoming requests. * Monitoring outstanding jobs and following up to ensure works are progressing. * Maintaining accurate maintenance schedules, records and job information. * Updating internal systems with appointment details and maintenance progress. * Supporting the wider team with general administration and coordination duties. What We’re Looking For * Previous experience in administration, scheduling or maintenance coordination. * Experience within Facilities Management (FM) would be highly desirable. * Understanding of planned and reactive maintenance environments. * Experience coordinating engineers, operatives, contractors or service appointments. * Excellent customer service and communication skills. * Confidence liaising with residents, clients and external contractors. * Strong organisational skills and the ability to manage competing priorities. * Good attention to detail and the ability to maintain accurate records. * Confident IT skills, particularly Microsoft Office and email. * Experience managing shared inboxes and coordinating high volumes of enquiries. * A proactive, flexible and solutions-focused approach. * Ability to work independently while contributing to a wider team. The Details * Role: Maintenance Scheduler / Administrator * Location: East Northumberland * Salary: £27,000 (depending on experience) * Industry: Fire Protection / Facilities Management * Contract: Permanent * Working Environment: Office-based This is a fantastic opportunity for an organised and customer-focused Administrator or Maintenance Scheduler to join a growing business within the fire protection industry. If you enjoy coordinating people, managing schedules and keeping operations running smoothly, this could be an excellent next step in your career. For this position, Elvet Recruitment Limited will be acting as an employment agency in relation to permanent recruitment on behalf of our client. By applying for this job, you accept the T&Cs, Privacy Notice and Disclaimers which can be found on our website. Please contact Heather Sweetman at Elvet Recruitment to discuss this opportunity in more detail
Maintenance Scheduler / Administrator employer: Elvet Recruitment
Join a dynamic and supportive team at an established surfacing and construction business in the North East, where your organisational skills will be valued and rewarded. With a focus on collaboration and professional growth, this role offers a chance to take ownership of diverse administrative tasks while working closely with senior management. Enjoy a friendly work culture that encourages initiative and provides opportunities for personal development in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Maintenance Scheduler / Administrator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Elvet Recruitment, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Maintenance Scheduler / Administrator at Elvet Recruitment.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Elvet Recruitment
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
