Contracts Administrator
Coombes Group About the role
As our Commercial Administrator, youll play a key role in supporting the commercial and financial management of our Arboricultural operations.
Working closely with the Commercial Manager, you will help maintain strong controls across orders, cost capture, billing, forecasting and reporting, ensuring accurate and timely information is available to support business performance.
This is a varied and detail-focused role within a growing SME, where your ability to manage high volumes of data, maintain accurate records and proactively identify issues will make a real difference.
You'll take ownership of essential commercial administration activities, enabling the Commercial Manager to focus on higher-value commercial management and strategic priorities. ?
In this role, youll: ?Provide day-to-day commercial and financial administration support to the Commercial Manager (ARB), helping maintain effective control of orders, cost capture, billing and reporting.
Take ownership of high-volume administrative and data-driven activities, allowing the Commercial Manager to focus on forecasting, contract review, negotiations and stakeholder management.
Maintain and update commercial trackers and reporting spreadsheets, including billing, applications, purchase orders, aged debt, timesheets and cost records, ensuring a high level of accuracy at all times.
Collate, validate and process timesheet and cost information, ensuring supporting documentation is complete, consistent and submitted in line with internal deadlines.
Support the monthly forecasting and CVR process by preparing initial data, updating project trackers and highlighting missing information, variances or anomalies.
Assist with management reporting and KPI monitoring by maintaining dashboards and commercial reporting tools, ensuring data integrity and timely updates.
Support the internal billing process by preparing supporting documentation, raising draft applications and AFPs where required, monitoring progress and identifying potential delays.
Raise sales invoices where required, track payments, maintain accurate communication records and escalate disputes or overdue debt promptly.
Maintain accurate billing and
Your tasks
Support commercial and financial management in a dynamic Arboricultural operations environment.
Your profile
Strong attention to detail and ability to handle high volumes of data.
What's also included
Gain valuable experience, competitive salary, and opportunities for professional growth.
Tech stack & ways of working
Contracts Administrator employer: Coombes Group
At COOMBES, we pride ourselves on being an excellent employer, offering a dynamic work culture that fosters collaboration and innovation. Our Civils Project Managers benefit from comprehensive professional development opportunities, competitive remuneration, and a supportive environment that values safety and quality. Located in a vibrant area, our team enjoys not only the satisfaction of delivering impactful projects but also the unique advantages of working in a community-focused organisation that prioritises employee well-being.
Your perspectives
Make a real impact by managing data and supporting strategic priorities.
StudySmarter Expert Advice
Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Coombes Group. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
Some tips for your application 🫡
Show Off Your Numbers!
In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role
When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Coombes Group.
Include Relevant Financial Software Experience
If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect
Before hitting that 'apply' button on Coombes Group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Coombes Group
Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Coombes Group.
Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
Show Your Passion for Finance
Since this is a full-time position, employers at Coombes Group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
Network with Industry Professionals
Before your interview, reach out to current or former Coombes Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
