At a Glance
- Tasks: Provide high-level admin support and manage team inboxes for social care projects.
- Company: Join Luton Borough Council through Connect2Luton, a local government recruitment service.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Other info: Work in a dynamic team with a focus on public service and community impact.
- Why this job: Make a real difference in social care while developing your administrative skills.
- Qualifications: Experience in administration and project management; strong communication skills required.
The predicted salary is between 14 - 14 £ per hour.
Connect2Luton are excited to recruit a Minute Taking Administrator on behalf of Luton Borough Council.
Main purpose of position: The post holder will provide high level administration support and information to the Strategy, Engagement & Implementation. They will support the management of the Team inbox's to action the tasks according to priority with the aim of improving the quality of data that is recorded on social care systems. They will also provide support to ensure the efficient running of projects. They will support the administration tasks in relation to external suppliers and contribute to the performance management in relation to the key performance indicators set.
As a Business support officer you will be responsible to:
- Undertake and lead on complex administrative tasks in a high volume and deadline driven environment.
- Manage specific project support tasks with minimal supervision as part of own workload as required by line management.
- Support the management of team email box(s) to ensure action in a timely way ensuring accurate recording.
- Ensure data recorded is accurate and concise.
- Creation, development and maintenance of records, files and statistical information for evidence based data.
- Handle conflicting priorities from managers being aware of public scrutiny and partnership working within LBC and with local stakeholders requiring a high level of professionalism.
- Taking on a coordination function between the council and externally commissioned resource to support timely actions and forward planning.
- Manage the logistics and administration of all identified project meetings, to include suitable minute taking records, ensuring the division maintain a uniformed communication strategy and information flow across all meetings.
- Maintain and collate management information to meet divisional management requirements, and produce periodic reports within defined time-scales to enable management to review performance.
- Develop, implement, maintain and monitor administrative systems and procedures to support operational needs of the division, ensure the team is up to date with public information, national and local policies, procedures and strategy.
- Be able, and as a nominated responsible officer, to undertake the processing of invoices, and stores requisitions, managing the distribution and the returning of laptops and equipment as and when required, maintaining accurate records.
- To participate and where required facilitate working relationships with teams and staff from other divisions to ensure consistency as far as practicable.
- Contribute to the maintenance of a healthy, safe, effective working environment, monitoring compliance with legal and regulatory requirements including H&S, property, equipment issues, and IT facilities.
- Ensure that relevant corporate and departmental procedures are available and kept up to date.
Skills and Experience:
- Demonstrable administrative experience including developing, managing and maintaining complex administrative systems and procedures.
- Some experience of organising and leading project work.
- Previous local authority experience or Social Care setting.
- Ability to communicate and build effective relationships with staff and stakeholders in a polite manner at levels.
- Ability to write clear letters and reports.
- Good IT skills.
- Able to use own initiative.
- Ability to perform basic calculations and analyse and interpret data.
- Excellent administrative and organisational skills.
- Able to provide a quality service to customers.
- Some understanding of national policy surrounding health and social care.
- Education to Level 2 Business management or equivalent experience.
- Able to attend meetings and undertake work at various locations throughout the Borough.
About Us: Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract, and interim roles at the Council. Our heritage and being local government owned which means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council, for several years. We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.
Minute taking Business Administrator in Luton employer: Connect2Luton
As a leading employer in the social care sector, we pride ourselves on fostering a collaborative and supportive work culture within our multi-disciplinary Family Help Team. Our commitment to employee growth is evident through ongoing training opportunities and a focus on professional development, ensuring that our staff are equipped to make a meaningful impact in the lives of children and families. Located in a vibrant community, we offer unique advantages such as strong partnerships with local agencies and a shared mission to promote welfare and safeguard vulnerable individuals.
StudySmarter Expert Advice🤫
We think this is how you could land Minute taking Business Administrator in Luton
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at Luton Borough Council or similar organisations. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews like a pro! Research common questions for administrative roles and practice your answers. We want you to showcase your organisational skills and ability to handle multiple tasks under pressure.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It shows professionalism and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always looking for talented individuals like you to join our team!
We think you need these skills to ace Minute taking Business Administrator in Luton
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience align with the role of Minute Taking Business Administrator. We want to see how you can contribute to the Strategy, Engagement & Implementation team!
Show Off Your Admin Skills:Since this role involves complex administrative tasks, don’t hold back on showcasing your organisational skills. Share examples of how you've managed projects or maintained records in previous roles – we love a good success story!
Be Clear and Concise:When writing your application, clarity is key! Use straightforward language and structure your thoughts well. Remember, you’ll be taking minutes, so demonstrating your ability to communicate clearly is essential.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves. Plus, it shows you’re keen to join us at Connect2Luton!
How to prepare for a job interview at Connect2Luton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Minute Taking Business Administrator. Familiarise yourself with the key tasks mentioned in the job description, such as managing team inboxes and supporting project logistics. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations, especially those involving conflicting priorities or tight deadlines. Think of examples from your past experience where you've successfully managed similar challenges. This will showcase your problem-solving skills and ability to work under pressure.
✨Showcase Your Communication Skills
As a Minute Taking Administrator, effective communication is key. Be ready to discuss how you've built relationships with stakeholders in previous roles. You might even want to prepare a brief example of a time when clear communication made a difference in a project or task.
✨Demonstrate Your IT Proficiency
Since the role requires good IT skills, be prepared to talk about the software and tools you’re familiar with. If you have experience with data management systems or project management software, mention it! This will reassure the interviewers that you can hit the ground running.
