At a Glance
- Tasks: Support our Charity and Social Enterprise Team with administrative tasks and client management.
- Company: Join Bates Wells, a purpose-driven law firm leading in social impact.
- Benefits: Enjoy flexible working, progressive benefits, and a commitment to your well-being.
- Other info: Be part of a diverse team committed to climate action and social justice.
- Why this job: Make a real impact while developing your career in a supportive environment.
- Qualifications: Previous admin experience, strong organisational skills, and good IT literacy required.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a proactive and enthusiastic Team Assistant to support our Practice Support teams and deliver high quality, comprehensive, efficient, and effective matter and client management and administrative support services to the practice. This is an excellent opportunity for someone who is eager to learn and develop in an administrative role.
You will work alongside our Practice Assistants and Junior Practice Assistants in providing fee earners with effective, collaborative and high-quality assistance, enabling them to focus on providing the best legal services to clients. Support may be provided to more than one department and departments may change from time to time to reflect Bates Wells' structure and requirements. This role reports to the relevant Practice Support Manager.
The role is to work Monday to Friday, 9.30am to 5.30pm. With 4 days a week in the office for the first 3 months. As with all industries that are client-focussed, some flexibility is required.
The Role
- Assist fee earners and Practice Assistants/Junior Practice Assistants, taking ownership to ensure that all tasks are completed to a high quality and maximising efficiency, using the tools and resources available.
- Apply your knowledge and proficiency in MS Office Suite (and other software where necessary) to manage all documents accurately.
- Draft simple emails, making minor document amendments, and assisting with good housekeeping of documentation, including incoming mail and post-completion administration as required.
- Maintain effective filing systems as per firm guidelines, including file closure, archiving and storage.
- Assist with the billing process, including amending narratives, and processing bills.
- Record time entries for fee earners.
- Manage finance transactions and requests for clients and matters via our practice management system, liaising with Finance when required.
- Ensure timely opening and closing of files/matters, consulting with our compliance department as necessary.
- Update client contact details on our practice management system.
- Attend firm-wide/team/other training and update calls/meetings.
- Ensure compliance with quality standards and firm policies.
- Cultivate strong working relationships with the Practice Support team, fee earners, and Business Teams.
- Seek help or clarification to confirm understanding when uncertain about tasks/responsibilities.
- Provide team support to cover absences and during times of increased workflow.
- Assist BDM in organising events and hospitality, including researching venues, sending invitations, collating RSVPs, preparing badges, and client registration for departmental events.
- Assist PSM with arranging team socials/events.
- Book meeting rooms, restaurants, taxis, and arranging refreshments for meetings.
Key experience
- Experience working as a team assistant in a legal environment
- Experience with legal billing systems
- Strong organisational skills, resilience and a proactive working style.
- The ability to build and nurture relationships.
- A collaborative approach, valuing teamwork, adaptability and flexibility.
- Excellent attention to detail, spelling and use of grammar.
- IT literacy with a good knowledge of Word, Excel and PowerPoint.
- Values that align with ours, and a commitment to making a meaningful difference.
- You share our values and want to make a difference.
- You want to feel that you are a part of the Bates Wells experience and 'belong'.
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Legal Team Assistant employer: Bates Wells
Bates Wells is an exceptional employer that champions inclusivity and collaboration, making it a fantastic place for professionals seeking meaningful work. With a strong focus on employee growth, the Practice Manager role offers opportunities to engage with diverse teams, contribute to strategic projects, and enhance operational efficiency within a supportive environment. Located in a vibrant community, Bates Wells not only values its employees but also fosters a culture where everyone can thrive and feel a sense of belonging.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Team Assistant
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Bates Wells, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Legal Team Assistant
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Bates Wells, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Bates Wells and the specific role of Legal Team Assistant. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Bates Wells’s culture!
How to prepare for a job interview at Bates Wells
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Bates Wells.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Bates Wells.
