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For Companies At a Glance
- Tasks: Support leaders by managing calendars, organizing meetings, and handling operational tasks.
- Company: Join Google DeepMind, a leader in AI innovation focused on public benefit and ethical practices.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be part of a team that drives impactful projects in a fast-paced, supportive culture.
- Qualifications: Looking for energetic, organized individuals with a passion for supporting others and problem-solving skills.
- Other info: This is a fixed-term role for 12 months, perfect for those eager to learn and grow.
The predicted salary is between 28800 - 43200 £ per year.
About Us
Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.
Snapshot
We\’re looking for two experienced Administrative Business Partners to join our 12-month flex program, focused on the crucial onboarding of new Google DeepMind executives. In this \’touch and go\’ role, you\’ll provide expert administrative support during their initial 3+ months, directly contributing to their sccessful integration. This is an ideal role for someone who enjoys a fast-paced, flexible environment and excels at supporting senior leaders across various teams and areas.
The Role
Key responsibilities:
- Perform a wide range of E/ABP tasks on a rotating basis, including managing complex calendars, booking travel, creating expense reports, organizing events, and scheduling facilities and equipment.
- Seamlessly onboard/ramp-up and offboard new executives, adjusting and pivoting as needed to meet evolving needs.
- Provide meeting support by circulating agendas, capturing notes, and ensuring action items are followed up on.
- Arrange domestic and international travel, including hotel reservations, flight check-in, visas, and detailed itineraries.
- Handle financial administration such as compiling expense claims, approving purchase orders, and managing reimbursements.
- Act as a point of contact, managing incoming requests and heavy email correspondence.
- Build efficiency and effective responsiveness into operations, suggesting ideas for continuous improvement and helping to define new operational strategies.
- Collate and track actions and deliverables.
- Establish exemplary trust with executive leaders and partners, making decisions on their behalf using excellent judgment and discretion.
- Develop strong working relationships with each leader by thinking ahead, handling priorities, anticipating needs and future challenges, and proposing solutions to enable effective decision-making.
- Understand key stakeholders and build/maintain effective working relationships across the organization.
About You
You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.
- Passionate about supporting and enabling others, motivated by Leader support.
- Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
- Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
- Can adapt quickly to changing demands and embrace ambiguity
- Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
- Solid communicator and active listener; you exhibit a high EQ.
- Able to build relationships across teams and foster trust.
- Collaborative and thrives in a team environment.
- Proactively seek out time-saving solutions and tools.
- Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
- Experience with Google Suite is preferable but not crucial.
At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.
Closing date: April 1st 2025
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Administrative Business Partner, Fixed Term Contract employer: Google DeepMind
Contact Detail:
Google DeepMind Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Business Partner, Fixed Term Contract
✨Tip Number 1
Familiarize yourself with Google Suite and other productivity tools. Even if it's not crucial, having a solid understanding of these tools can set you apart and show your initiative.
✨Tip Number 2
Highlight your experience in managing complex calendars and scheduling across different time zones. Be ready to share specific examples of how you've successfully navigated similar challenges in the past.
✨Tip Number 3
Demonstrate your proactive problem-solving skills by preparing examples of how you've anticipated needs and proposed solutions in previous roles. This will showcase your ability to think ahead and support leaders effectively.
✨Tip Number 4
Emphasize your ability to build strong relationships and communicate effectively. Prepare to discuss how you've fostered trust and collaboration within teams, as this is key for the role.
We think you need these skills to ace Administrative Business Partner, Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight relevant experience that aligns with the responsibilities of the Administrative Business Partner role. Emphasize your organizational skills, ability to manage complex calendars, and any experience in supporting leaders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed multiple tasks in a fast-paced environment and how you can contribute to the team at Google DeepMind.
Highlight Soft Skills: In your application, emphasize your soft skills such as communication, problem-solving, and relationship-building. These are crucial for the role, so provide examples of how you've demonstrated these qualities in previous positions.
Showcase Adaptability: Since the role requires adapting to changing demands, include examples in your application that demonstrate your flexibility and ability to thrive in dynamic environments. This will show that you can handle the challenges of the position.
How to prepare for a job interview at Google DeepMind
✨Show Your Proactive Nature
Demonstrate your ability to anticipate needs and handle priorities without guidance. Share examples from your past experiences where you took the initiative to solve problems or improve processes.
✨Highlight Your Organizational Skills
Discuss how you manage multiple tasks and deadlines efficiently. Provide specific instances where your organizational skills led to successful outcomes, especially in fast-paced environments.
✨Emphasize Communication and Relationship Building
Illustrate your strong communication skills and ability to build relationships across teams. Mention any experiences where you successfully collaborated with others to achieve common goals.
✨Be Ready for Scenario Questions
Prepare for questions that assess your problem-solving abilities in ambiguous situations. Think of scenarios where you had to adapt quickly and how you handled them effectively.
