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For Companies At a Glance
- Tasks: Support senior leaders with diary management, travel arrangements, and meeting coordination.
- Company: Join Zurich, a global insurer committed to diversity and sustainable impact.
- Benefits: Enjoy flexible work, competitive salary, private medical insurance, and a generous pension scheme.
- Why this job: Make a real difference by supporting leaders in a dynamic and impactful environment.
- Qualifications: Experience in administrative roles, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Flexible hours and opportunities for personal development in a supportive community.
The predicted salary is between 36000 - 60000 £ per year.
Working hours: part‑time, job‑share or full‑time basis.
Salary: Competitive salary and benefits package.
Location: Hybrid; travel required to Swindon, London and Whiteley.
Closing date: 12th December.
Overview
We are looking for an experienced Personal Assistant to support the Chief Technology Office senior leaders in IT, Data and Change.
Key Responsibilities
- Provide day‑to‑day support to at least three senior leaders (diary management, travel arrangements, meeting coordination)
- Prepare documents, reports and presentations
- Support communication between senior leaders and internal teams
- Manage and prioritise own tasks; coordinate schedules to keep operations running smoothly
- Handle confidential administrative work and HR processes
- Execute travel logistics using Egencia, prepare expense reports and support payments
- Assist with internal and external guest reception and customer inquiries
- Prioritise and respond to e‑mail, maintain complex calendars and coordinate meetings
- Ensure compliance with legal and regulatory controls in standard practices
- Collaborate with assistant community to share best practice
Qualifications
- Previous experience supporting multiple senior members simultaneously
- Strong diary management, email triage, travel organisation and administrative skillset
- Advanced knowledge of PowerPoint, Word, Excel, Outlook
- Ability to work proactively with minimal supervision in a demanding environment
- High accuracy, strong attention to detail
- Effective communicator with problem‑solving mindset
- Ability to build or utilise a strong support network
- Appreciation of confidentiality and trust
What We Offer
Flexible work arrangements, 12% defined non‑contributory pension scheme, annual performance bonus, private medical insurance and flexible holiday options.
About Zurich
Zurich is a recognised global insurer with over 55 000 employees in more than 170 countries. We are committed to sustainable impact, diversity and inclusion, and offer a range of wellbeing and development opportunities.
Employment Details
- Seniority level: Mid‑Senior Level
- Employment type: Full‑time
- Job function: Administrative
- Industry: Insurance and Financial Services
Personal Assistant employer: Zurich Insurance
Contact Detail:
Zurich Insurance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on opportunities at Zurich or elsewhere.
✨Tip Number 2
Prepare for those interviews! Research the company culture at Zurich and be ready to discuss how your skills in diary management and travel organisation can make a difference. Practise common interview questions and think about how you can showcase your problem-solving mindset.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, shoot a quick thank-you email to express your appreciation. It’s a great way to keep your name fresh in their minds and show that you’re genuinely interested in the role.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and really keen on joining the Zurich team as a Personal Assistant.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and supporting senior leaders. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can support our Chief Technology Office. Keep it concise but engaging – we love a good story!
Show Off Your Skills: Don’t forget to showcase your advanced knowledge of PowerPoint, Word, Excel, and Outlook. Mention specific examples of how you've used these tools in previous roles to make our lives easier!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Zurich Insurance
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant at Zurich Insurance. Familiarise yourself with diary management, travel arrangements, and communication protocols. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or supported senior leaders in the past. Highlight your experience with diary management and travel logistics, as these are crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Your Tech Savvy
Since the job requires advanced knowledge of tools like PowerPoint, Word, Excel, and Outlook, be prepared to discuss your proficiency with these applications. You might even want to mention any relevant projects where you used these tools effectively, showcasing your ability to create reports or presentations.
✨Emphasise Confidentiality and Trust
As a Personal Assistant, handling confidential information is key. Be ready to talk about your understanding of confidentiality and how you've maintained trust in previous roles. This could involve discussing how you’ve managed sensitive information or navigated HR processes while ensuring compliance with legal standards.
