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- Tasks: Support the Managing Director with executive tasks and manage a dynamic calendar.
- Company: Join a leading organisation committed to integrity and collaboration.
- Benefits: Flexible working hours, professional development, and a supportive team culture.
- Other info: Opportunity for growth and mentorship within a vibrant EA community.
- Why this job: Be at the heart of leadership, making impactful contributions in a fast-paced environment.
- Qualifications: Experience supporting executives, strong organisational skills, and excellent communication abilities.
The predicted salary is between 40000 - 50000 £ per year.
Working hours: This role is available on a part-time, job-share or full-time basis.
Location: Farnborough or London
Closing date for applications: 25th May 2026
Overview
Our Managing Director of Zurich Municipal and Engineering (ZME) is seeking an Executive Assistant who takes initiative, anticipates challenges, and delivers solutions with confidence. In this pivotal role, you will operate at the centre of a dynamic leadership team, supporting the MD in a fast‑paced environment where priorities can change quickly. This opportunity requires not only first‑class organisation and communication skills, but also the resilience and composure to manage competing demands while always upholding the highest standards of integrity and confidentiality. You will be a trusted partner to the Managing Director, proactively managing a range of responsibilities with adaptability and professionalism.
Responsibilities
- Partner directly with the Managing Director of ZME, providing seamless executive support and acting as a trusted advisor in all areas of daily operations.
- Proactively manage a complex calendar, including strategic prioritisation of meetings, appointments, speaking engagements, and domestic/international travel. Coordinate closely around the corporate cycle, such as Board meetings, demonstrating sound judgement and discretion.
- Act as a key liaison between the MD, ZME leadership team, as well as the CEO Office, and other internal stakeholders. Ensuring efficient information flow, timely responses, and a positive Zurich experience for all.
- Advocate for the MD and act as representative for ZME, internally and externally wherever possible and offer healthy challenge to ensure the MD office works effectively.
- Maintain excellent stakeholder relationships as the main point of contact for ZME, using strong interpersonal skills, diplomacy, and confidentiality to manage enquiries, resolve issues, and drive effective outcomes.
- Anticipate and manage a high volume of critical deadlines, ensuring the MD is well‑briefed, prepared, and able to focus on priority tasks.
- Collaborate closely with the Strategic Execution Manager and the wider EA community to align on priorities and drive seamless execution.
- Take ownership of planning and executing key events, including large scale offsites.
- Prepare high‑quality documents, reports, presentations, and correspondence, ensuring accuracy, attention to detail, and timely distribution.
- Manage sensitive data and maintain strict confidentiality across all aspects of the role.
- Lead by example within the wider ZME PA/EA community. Sharing best practice, mentoring colleagues, and promoting a culture of collaboration and continuous improvement.
- Undertake a range of support duties as required, adapting to new responsibilities and ad hoc projects as the needs of the function evolve.
Qualifications
- Located within a commutable distance to our London office or Farnborough Office.
- Significant experience supporting C‑suite executives in a fast‑paced, regulated environment.
- Demonstrable track record of operating independently, using sound judgement, discretion, and a proactive approach to solving complex problems.
- Exceptional organisational, prioritisation, and time management skills with a relentless attention to detail.
- Outstanding communication and relationship‑building skills – you are confident, approachable, and able to influence at senior levels.
- Resilient, resourceful, and comfortable navigating ambiguity; thrives under pressure and remains positive, composed, and solutions‑focused.
- A strong contributor to team culture, willing to share knowledge and support others across the wider EA community.
- Maintains the highest standards of confidentiality, integrity, and professionalism at all times.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), with excellent written communication, editing, and proofreading skills.
- Energetic, curious, and eager to contribute to Zurich’s commitment to delivering a brighter future together.
Executive Assistant employer: Zurich Insurance
Contact Detail:
Zurich Insurance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experiences and how they relate to the Executive Assistant role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the specific requirements of the Executive Assistant role. We want to see how you can bring your unique flair to our dynamic leadership team!
Showcase Your Organisation Skills: Since this role is all about managing priorities and keeping things running smoothly, give us examples of how you've successfully juggled multiple tasks in the past. We love a good story about time management and organisation!
Communicate Clearly: Your written communication should be top-notch! Ensure your application is clear, concise, and free from errors. Remember, we’re looking for someone who can prepare high-quality documents and correspondence, so let that shine through.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Zurich Insurance
✨Know Your MD
Before the interview, take some time to research the Managing Director and their leadership style. Understanding their priorities and challenges will help you tailor your responses and demonstrate how you can support them effectively.
✨Showcase Your Organisation Skills
Be prepared to discuss specific examples of how you've managed complex calendars or prioritised tasks in a fast-paced environment. Highlight your attention to detail and ability to juggle competing demands, as these are crucial for the role.
✨Demonstrate Discretion and Integrity
Since confidentiality is key in this position, be ready to share how you've handled sensitive information in the past. Use scenarios that showcase your sound judgement and discretion, reinforcing your commitment to maintaining high standards.
✨Engage with Stakeholder Management
Prepare to talk about your experience in building relationships with senior stakeholders. Share examples of how you've acted as a liaison and resolved issues, emphasising your strong interpersonal skills and ability to influence at senior levels.