At a Glance
- Tasks: Coordinate design projects, manage client communication, and support the creative team.
- Company: Fast-growing creative and technology agency with a vibrant office culture.
- Benefits: Free snacks, 31 days holiday, modern workspace, and staff discounts.
- Other info: Dynamic environment with opportunities for growth and creativity.
- Why this job: Join a passionate team and play a key role in delivering high-quality design.
- Qualifications: Strong organisational skills, attention to detail, and clear communication abilities.
The predicted salary is between 25000 - 32000 £ per year.
Location: Swindon, 100% office-based
Type: Full-time, 37.5hrs per week. Monday to Friday 9:30am - 6pm
Salary: Dependent on experience
About Us
ZPos is a fast-growing creative and technology agency working with a wide variety of businesses across the UK – from independent restaurants and national hospitality chains to tradesmen, distributors, retailers, and service providers. Through our family of brands, we provide everything from bespoke e‑commerce websites and EPoS systems to print design, signage, branding, and marketing materials. With a dynamic in-house team and a vibrant office environment, we deliver standout creative work backed by seamless systems and outstanding customer service.
About The Role
We’re looking for a Design Team Coordinator to support our busy, multi‑brand creative agency. This is a vital role that keeps our design projects organised and on track – helping our talented designers focus purely on the creative work, while you handle the coordination, communication and admin around it. You’ll liaise with a wide variety of clients – not just in hospitality but across many industries – handling everything from project briefs and approvals to quoting, delivery and follow‑up. You’ll also support the team with quality control, research, supplier communication and occasional simple design tasks such as web banners. This isn’t a hands‑on design job, but a great fit for someone with strong organisational skills, a visual sensibility and a keen eye for detail. If you enjoy variety, fast‑paced projects and working within a creative team, we’d love to hear from you.
Key Responsibilities
- First point of contact for clients once a design project is underway
- Liaise with clients to clarify requirements, manage approvals and chase missing information or feedback
- Provide accurate quotations and handle payments or deposits using internal tools
- Coordinate the production process from sign‑off to delivery, including logistics and follow‑ups
- Carry out quality control checks on artwork (proofreading, layout, file set‑up) before print
- Maintain project timelines to ensure jobs move efficiently through the business
- Keep internal records updated (including project trackers & CRMs)
- Handle communication with suppliers regarding files, specifications and delivery
- Follow up with clients post‑delivery to confirm receipt and gather feedback
- Assist with project research, including sourcing new materials or samples
- Create basic digital content such as promotional web banners for client websites
- Support the design team with ad‑hoc administrative and creative tasks
What We’re Looking For
- Exceptionally organised with strong attention to detail
- Clear communicator, confident dealing with clients and internal teams
- Enthusiastic, passionate, commercially minded and persuasive
- Exceptional written and spoken English skills
- Comfortable managing multiple projects at different stages
- Familiarity with design and print processes (bleeds, file types, colour modes, etc.)
- Confident proofreading and checking layout accuracy
- Proficient with admin systems, file management and spreadsheets
- Good visual sense – able to spot when a layout or banner doesn’t look quite right
- Diligent, dependable and takes pride in doing things properly
- Strong opinions and confident giving feedback when necessary, yet respectful and constructive
- Remain calm and methodical in a fast‑paced environment
- Proactive, reliable and not afraid to chase things up when needed
Bonus Skills (Not Essential, But Nice To Have)
- Experience using Adobe Illustrator/Photoshop/InDesign
- Copywriting or content creation skills
- Experience working in or with a design or creative team
- Photography, video or digital content skills
- Familiarity with tools like Canva, Asana, Trello or Monday.com
Why Join Us
You’ll be joining a passionate team who genuinely care about their craft, clients and the impact of their work. This is a fantastic opportunity for someone who enjoys administration coordination, thrives on detail and wants to play a key role in delivering high‑quality design at scale. In addition, we offer the following perks and benefits:
- Modern workspace with an in‑house coffee shop
- Free coffee, tea, fruit and snacks
- Games room and breakout areas
- 31 days’ paid holiday (including bank holidays) plus your birthday off (pro‑rated for part‑time)
- Free on‑site parking
- Company pension scheme
- Staff discounts at affiliated coffee shops and a variety of other retail and hospitality establishments
- Comprehensive healthcare plan (after successful probation)
Design Team Coordinator in Swindon employer: ZPos
ZPos is an exceptional employer located in Swindon, offering a vibrant office environment where creativity thrives. With a focus on employee well-being, we provide a modern workspace, generous holiday allowances, and a comprehensive healthcare plan, ensuring our team feels valued and supported. Join us to be part of a passionate group dedicated to delivering high-quality design while enjoying opportunities for personal growth and development in a fast-paced, dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Design Team Coordinator in Swindon
✨Show Your Creative Side
In marketing communications, standing out is key. Get creative with your application! Consider designing a mini-campaign or pitch that highlights your skills and understanding of the brand. Tailor it for ZPos and show them what you can bring to the table.
✨Engage in Marketing Communities
Get involved in local or online marketing communications groups. Check out platforms like Meetup for events and workshops. Networking here can lead to hidden job openings and valuable insights into the industry trends—this is where we often discover what companies like ZPos are looking for.
✨Leverage Social Media
Use platforms like LinkedIn and Twitter to showcase your passion for marketing communications. Share insights, articles, and your own content that resonates with the industry. Tagging or interacting with ZPos on these platforms can catch the eye of recruiters and show you're genuinely interested in them.
✨Attend Industry Events
Keep an eye out for marketing conferences and workshops. These are great places to meet potential employers face-to-face and make connections that could land you a full-time role at ZPos. Bring your business cards and be prepared to chat about how you can contribute!
We think you need these skills to ace Design Team Coordinator in Swindon
Some tips for your application 🫡
Craft an Impactful Cover Letter:Your cover letter is your chance to shine! Focus on your passion for marketing communications and how your previous experiences can benefit ZPos. Make sure to mention specific campaigns or projects you’ve worked on that showcase your creativity and strategic thinking.
Showcase Your Writing Skills:As you're diving into a marketing communications role, your writing ability is crucial. Include samples of your work, like blog posts, press releases, or social media campaigns in your application. This lets us see your style and how you engage with different audiences.
Tailor Your CV to Marketing:Your CV should highlight relevant marketing skills and experiences! Include specific tools or platforms you’ve used, like Google Analytics or social media management software. Mention any certifications or workshops related to marketing that you've completed – they can give you an edge!
Demonstrate Your Understanding of ZPos:Show us that you’ve done your homework! In your application, briefly mention what you admire about ZPos’s marketing approach or any recent campaigns that caught your attention. This can reveal your enthusiasm for the role and your genuine interest in joining our team!
How to prepare for a job interview at ZPos
✨Showcase Your Creative Campaigns
Get ready to flaunt your portfolio! Include examples of previous marketing campaigns you've worked on, especially those that showcase your creativity and strategy. Recruiters at ZPos will be keen to see how you conceptualise and execute campaigns, so highlight any measurable outcomes to back up your claims.
✨Know Your Digital Tools Inside Out
If you’re heading into a marketing-communications role, make sure you're comfortable discussing key digital marketing tools like Google Analytics, HubSpot, or Hootsuite. Expect some technical questions about how you've used these tools in the past, as they'll want to gauge your hands-on experience and how you analyse data to drive marketing decisions.
✨Be Ready for Scenario-Based Questions
At ZPos, they may throw some scenario-based questions your way, aimed at testing your problem-solving skills in real-life marketing situations. Think through potential challenges you’ve faced, how you navigated them, and be prepared to discuss your thought process and outcome.
✨Demonstrate Your Passion for Marketing
As you’re applying for a full-time position, show that you're not just looking for a job, but a career in marketing. Talk about the latest trends in marketing communications, your favourite campaigns, and why they inspire you. Your enthusiasm can really make you stand out and demonstrate that you’re committed to growing within the field.
