At a Glance
- Tasks: Coordinate design projects, manage client communications, and support the creative team.
- Company: Join ZPos, a vibrant creative and tech agency in Swindon.
- Benefits: Enjoy free snacks, 31 days holiday, and a modern workspace.
- Other info: Experience with design tools is a bonus; enjoy a fun office culture!
- Why this job: Be a key player in delivering high-quality design while thriving in a dynamic environment.
- Qualifications: Strong organisational skills and a keen eye for detail are essential.
Location: Swindon, 100% office-based
Type: Full-time, 37.5hrs per week. Monday to Friday 9:30am - 6pm
Salary: Dependent on experience
About Us
ZPos is a fast-growing creative and technology agency working with a wide variety of businesses across the UK - from independent restaurants and national hospitality chains to tradesman, distributors, retailers, and service providers. Through our family of brands, we provide everything from bespoke e-commerce websites and EPoS systems to print design, signage, branding, and marketing materials.
With a dynamic in-house team and a vibrant office environment, we deliver standout creative work backed by seamless systems and outstanding customer service.
About the Role
We’re looking for a Design Team Coordinator to support our busy, multi-brand creative agency. This is a vital role that keeps our design projects organised and on track - helping our talented designers focus purely on the creative work, while you handle the coordination, communication, and admin around it.
You’ll liaise with a wide variety of clients - not just in hospitality but across many industries - handling everything from project briefs and approvals to quoting, delivery, and follow-up. You’ll also support the team with quality control, research, supplier communication, and occasional simple design tasks like web banners.
This isn’t a hands-on design job, but a great fit for someone with strong organisational skills, a visual sensibility, and a keen eye for detail. If you enjoy variety, fast-paced projects, and working within a creative team, we’d love to hear from you.
Key Responsibilities
- Be the first point of contact for clients once a design project is underway
- Liaise with clients to clarify requirements, manage approvals, and chase missing info or feedback
- Provide accurate quotations and take payments or deposits using our internal tools
- Coordinate the production process, from sign-off to delivery, including logistics and follow-ups
- Carry out quality control checks on artwork (proofreading, layout, file setup) before print
- Maintain project timelines to ensure jobs move efficiently through the business
- Keep internal records updated (including project trackers & CRMs)
- Handle communications with suppliers regarding files, specifications, and delivery
- Follow up with clients post-delivery to confirm receipt and gather feedback
- Assist with project research, including sourcing new materials or samples
- Create basic digital content such as promotional web banners for client websites
- Support the design team with ad hoc administrative and creative tasks
What We’re Looking For
- Exceptionally organised with strong attention to detail
- Clear communicator, confident dealing with clients and internal teams
- Enthusiastic, passionate, commercially minded, and persuasive
- Exceptional written and spoken English skills
- Comfortable managing multiple projects at different stages
- Familiarity with design and print processes (bleeds, file types, colour modes, etc.)
- Confident proofreading and checking layout accuracy
- Proficient with admin systems, file management, and spreadsheets
- A good visual sense - able to spot when a layout or banner doesn’t look quite right
- Diligent, dependable, and takes pride in doing things properly
- Strong opinions and confident in giving feedback when necessary, but always respectful and constructive
- Able to remain calm and methodical in a fast-paced environment
- Proactive, reliable, and not afraid to chase things up when needed
Bonus Skills (Not Essential, But Nice to Have)
- Experience using Adobe Illustrator/Photoshop/InDesign
- Copywriting or content creation skills
- Experience working in or with a design or creative team
- Photography, video, or digital content skills
- Familiarity with tools like Canva, Asana, Trello
Why Join Us
You’ll be joining a passionate team who genuinely care about their craft, their clients, and the impact of their work. This is a fantastic opportunity for someone who enjoys administration coordination, thrives on detail, and wants to play a key role in delivering high-quality design at scale. In addition, we have the following perks & benefits:
- Modern workspace with an in-house coffee shop
- Free coffee, tea, fruit, and snacks
- Games room and breakout areas
- 31 days’ paid holiday (including bank holidays), plus your birthday off (pro-rated for part-time)
- Free on-site parking
- Company pension scheme
- Staff discounts at affiliated coffee shops, and a variety of other retail and hospitality establishments
- Comprehensive healthcare plan (after successful probation)
Design Team Coordinator employer: ZPos Ltd
ZPos is an exceptional employer located in Swindon, offering a vibrant office environment that fosters creativity and collaboration. With a strong focus on employee well-being, we provide a range of benefits including generous holiday allowances, free refreshments, and a comprehensive healthcare plan, all while supporting your professional growth within a dynamic team. Join us to be part of a passionate group dedicated to delivering high-quality design solutions across various industries.
StudySmarter Expert Advice🤫
We think this is how you could land Design Team Coordinator
✨Show Off Your Skills with a Killer Portfolio
As a graphic designer, your portfolio is your secret weapon! Make sure it's not just a collection of your work but showcases your creative process too. Use platforms like Behance or Dribbble to share your designs and gain visibility within the design community.
✨Get Involved in Design Meetups
Networking is key in the design world! Check out local design meetups or workshops where you can connect with other creatives and potential employers. This is a goldmine for finding unadvertised job openings at companies like ZPos Ltd.
✨Tailor Your Applications
When you’re applying for a full-time role at a creative company like ZPos Ltd, don’t go for a one-size-fits-all approach. Ensure your application highlights specific projects or styles that align with their brand image, showing that you’re a perfect fit for their team.
✨Leverage Social Media
Don't underestimate the power of social media in landing your dream design job! Share your work on platforms like Instagram or Pinterest, and engage with accounts from your desired companies—this could put you on their radar before they start hiring.
We think you need these skills to ace Design Team Coordinator
Some tips for your application 🫡
Showcase Your Portfolio:Your portfolio is your visual CV! Make sure to include a link to your best design projects that showcase your creativity and versatility. Tailor it to include works that relate to the kind of design work ZPos Ltd does, so they can see you in action.
Tailor Your CV for Design:When crafting your CV, highlight your design skills and software proficiencies, like Adobe Creative Suite or Sketch. Mention any relevant experience you have with branding, UI/UX design, or typography, as we want to see how you fit in with the creative team at ZPos Ltd.
Craft a Compelling Cover Letter:In your cover letter, share your design philosophy and what excites you about working at ZPos Ltd. Let us know how you approach your design projects and any specific campaigns or themes that resonate with you, showing we’re not just a good fit but a perfect match!
Highlight Collaboration Skills:As a graphic designer, you often work with various teams and stakeholders. In your application, mention experiences where you've collaborated with others to bring a project to life, whether it's with clients, writers, or developers. This shows you can thrive in a team environment, which is key at ZPos Ltd.
How to prepare for a job interview at ZPos Ltd
✨Get Your Portfolio Ready
Your portfolio is your secret weapon in graphic design interviews! Make sure it's showing off your best work, with a variety of styles and projects that highlight different skills — from branding to digital illustration. Be prepared to talk through each piece, focusing on your creative process and the tools you used.
✨Know Your Design Tools Inside Out
Familiarity with software like Adobe Creative Suite is a must! Brush up on your skills with Photoshop, Illustrator, and InDesign, as interviewers might dive into specific technical questions or ask for your workflow. If you’ve worked with any innovative tools or techniques, don't hesitate to showcase that expertise!
✨Prepare for Design Challenges
Some companies may throw a design challenge your way during the interview! This might involve sketching out ideas or solving a branding issue on the spot. Practising these quick thinking exercises beforehand can help us show off our creativity and adaptability.
✨Passion Counts
For a full-time position, showing genuine enthusiasm for design is key! Talk about your inspirations, the projects you're excited about, and why you're drawn to ZPos Ltd. They want to see not just a skilled designer, but someone who'll bring passion and fresh ideas to the team.
