Equipment Coordinator Night Shifts in Slough

This is a full-time role operating on a rotating shift basis between 7:00pm and 7:00am, covering Monday to Friday.

Key Skills:

• Coordination of Equipment Movement
• Liaison between Account Management and end customer
• Liaison with distribution teams
• Excellent communication skills

My client is a rapidly growing European subsidiary of a global film company specialising in lighting, rigging, generators, etc. They seek a reliable, self-motivated individual to work as an Equipment Coordinator as part of their operations department. You need to be highly organised and disciplined.

Key Duties:

• Responsible for coordinating equipment from all departments and ensuring all equipment is checked out onto the correct job before loading.
• Liaise with the Equipment Departments, Account Management team and end customer to ensure all requests and requirements are facilitated in a timely and accurate manner.
• Liaise with the distribution team to organise trucks to be dropped and collected from the loading bays, ensuring that the identity of each vehicle is accurately documented.
• Ensure vehicles are loaded completely and in a timely fashion to maximise loading bay availability and to ensure that vehicles are loaded safely, securely and of an acceptable standard to avoid customer complaints on delivery.
• Work with the Equipment Control Manager & Shift Leaders to understand the current workflow, priority of work and dispatch deadlines.
• Be responsible for starting and maintaining a job file for each new job, including a master pull list.
• Ensure correct communication channels are opened between all relevant parties associated with the production and that all information throughout the day is logged onto the chat.
• Liaise with the account manager about any changes to the job as it progresses, ensuring shortages are reported and dealt with in a timely manner.
• Ensure all delivery paperwork is complete and added to the file when signed by the customer.
• Advise on vehicle size and loading considering load weight and liaise with the Transport Coordinator to agree loading timescales and loading bay requirements.
• Demonstrate a positive approach to the company whilst reacting to the high demands of the business.
• Ability to manage workload efficiently and meet strict deadlines whilst adhering to the priorities of the business.
• Ensure a clear handover is presented to the following shift, covering any tasks you are not able to complete.
• Cover the out of hours on-call phone and call-out duties on a rotation basis.
• Be available for overtime when workflow demands.

Quality Control:

• Have a strong attention to detail, ensuring all equipment is inspected thoroughly and checked out following the correct procedures.
• Ensure all items leaving the premises are scanned to the correct job number.
• Carry out quality control checks and feedback.
• Check items are packaged correctly and labelled for each job.
• Capture a quality control photo of every consignment to leave the premises.
• Work with the account handlers to communicate the status of jobs and work to accurately report all shorted items in an accurate and timely manner.
• Ensure when a job/job part is cancelled, the equipment is individually returned and removed from that job in an accurate and efficient manner.
• Maintain your area of work and keep high standards in terms of housekeeping.

Person Specification:

• Must be prepared to work night shifts.
• Must be IT literate with a good understanding of Microsoft Word and Excel.
• Able to learn the stock control inventory system.
• Must be able to confidently communicate with clients receiving instruction and giving advice.
• Be able to build strong working relationships with colleagues.
• To be able to work under pressure and to challenge deadlines.
• Must be able to work evenings and weekends as required.
• Experience with stock control systems would be an advantage.
• Self-motivating and organising with the ability to plan workload and keep track of multiple jobs.