At a Glance
- Tasks: Coordinate contractor management and ensure compliance with health and safety standards.
- Company: Join ZSL, a leading conservation charity dedicated to wildlife protection.
- Benefits: Enjoy flexible working, generous leave, and access to wellbeing support.
- Other info: Diverse and inclusive workplace committed to supporting underrepresented communities.
- Why this job: Make a real impact in conservation while developing your skills in a dynamic environment.
- Qualifications: Strong Microsoft Office skills and experience with CAFM systems preferred.
The predicted salary is between 40500 - 49500 £ per year.
As a Estates Contractor & Systems Coordinator, you will play a key role in supporting the Estates and Facilities Management team in the delivery of Hard Facilities Management services across our Regent’s Park and Whipsnade Zoo sites. You will be responsible for coordinating and supervising contractor management across the Estates teams, ensuring that contractors, equipment and facilities meet the required health and safety, security, environmental and compliance standards. You will also maintain and administer effective systems for contractor compliance checks, internal Health & Safety documentation, policy adherence and equipment management across both UK sites. Working closely with the Health & Safety team, you will help ensure that our Estates and Facilities operations are safe, compliant and effectively managed. The role will involve continual liaison with colleagues, contractors and stakeholders to support the delivery of key responsibilities across Hard Facilities Management, Asset Management and Workplace Management, as well as the systems and processes that underpin these areas.
This role is offered on a full time basis working 37.5 hours per week, with responsibilities based across both our London and Whipsnade Zoo sites.
Key responsibilities:
- Contractor Management: Own and maintain the Contractor Management Database, ensuring records and compliance information are accurate and up to date.
- Contractor Inductions: Coordinate and prepare contractor inductions, ensuring site and Health & Safety requirements are understood.
- H&S Compliance: Working alongside the H&S Coordinator, assist in maintaining estates related elements of our core safety systems, such as Permit to Work, COSHH, Risk Assessment, training records and accident reporting, all in accordance with relevant procedures.
- Operational Support: Support the Estates Operations team with contractor management and day-to-day site activities.
- Audits & Reporting: Support the Department and Compliance Team with preparation of documentation for audits, inspections and monthly reports.
- Procurement & Administration: Support the procurement of materials and equipment, alongside general Estates administration and records management.
About You
- Advanced skills in Microsoft Office packages, particularly Excel and PowerPoint, or equivalent software packages.
- Proven ability to manage competing priorities effectively and meet deadlines in a fast-paced environment.
- Demonstrable working knowledge and experience of using CAFM systems.
- IOSH qualification or equivalent preferred.
- Ability to work efficiently and autonomously under pressure, while maintaining a high level of accuracy and attention to detail.
- Excellent communication and customer service skills, with a professional and approachable manner.
- High levels of confidentiality, discretion, diplomacy, and accuracy when handling sensitive information.
- Ability to work effectively as part of a team and build positive working relationships with colleagues, customers, and stakeholders.
This role is subject to standard pre-employment checks, including confirmation of your right to work in the UK. Visa sponsorship is not available for this position.
ZSL recognises that conservation is one of the least diverse sectors, and we actively encourage applications from candidates who identify as part of underrepresented communities. We are committed to building a supportive and inclusive workplace where everyone can thrive and celebrate the value of having a team of employees with diverse skills, experiences, and heritage.
About Us
We’re ZSL, an international conservation charity. Through our unrivalled animal experts in our two zoos (London Zoo and Whipsnade Zoo), the work of our pioneering scientists, our dedicated conservationists, our purpose is to inspire, inform and empower people to stop wild animals going extinct. Our vision is a world where wildlife thrives and we’re working every day to achieve this. From investigating the health threats facing animals, to helping people and wildlife live alongside each other, we are committed to bringing wildlife back from the brink of extinction.
What We Offer?
Alongside the opportunity to do purpose-driven work that helps create a world where wildlife thrives, you'll enjoy a range of benefits, including:
- Up to 12% contributory pension
- Flexible working options
- 25 days' annual leave plus UK bank holidays, increasing with service
- Enhanced family-friendly policies
- Life assurance from day one (for eligible employees)
- 24/7 Employee Assistance Programme and wellbeing support
- Access to our staff Equality Networks
- Complimentary London Zoo and Whipsnade Zoo tickets, plus retail discounts
- Cycle2Work scheme and interest-free season ticket loans (for eligible London-based employees)
You can find the full details of our benefits in the attached Benefits Guide.
Estates Contractor & Systems Coordinator in London employer: Zoological Society of London
ZSL is an exceptional employer, offering a unique opportunity to work at the forefront of conservation while supporting vital systems that enhance visitor experiences. With a strong commitment to employee wellbeing, flexible working arrangements, and a collaborative culture, ZSL fosters professional growth and inclusivity, making it an ideal place for those passionate about making a difference in wildlife conservation.
Contact Details:
Zoological Society of London Recruitment Team
