Amin support-Construction industry

Position: Admin & Operations Support -Construction

Location: Essex-Remote/ Home working initially

Introduction

Ourclient is a leading building and construction company specialising inresidential, commercial, and industrial projects. They are committed todelivering high-quality, innovative construction solutions and ensuring clientsatisfaction through exceptional project management and operational efficiency.

Projectsvary from refurbishments, extensions and residential developments through tonew house building and commercial property developments.

Thisrole is initially based from home but you will then move to the Essex location.

Requirements

Responsibilities

• We are seeking a highly organized and proactiveAdministrative Executive to support the daily operations of our building andconstruction team. This role requires a blend of administrative, operational,and customer service skills to ensure smooth project delivery, maintainaccurate records, and provide excellent service to both internal teams andexternal stakeholders
• Administrative Support: Provide generaladministrative support to the management team, including scheduling meetings,maintaining calendars, and handling communications (phone, email,correspondence).
• Document Management: Assist with creating,organizing, and filing construction-related documents such as contracts,permits, RFIs (Requests for Information), change orders, and other projectdocumentation. Ensure all records are up-to-date, accurate, and easilyaccessible.
• Procurement Support: Assist the purchasing team withprocurement processes by tracking materials, equipment, and supplier invoices.Coordinate with vendors to ensure timely delivery of supplies and equipment.
• Project Coordination: Support project managers andsite supervisors by preparing project reports, tracking project timelines, andmaintaining schedules.
• Help with monitoring project progress and assist inresolving any administrative roadblocks.
• Compliance & Reporting: Ensure that all requiredpermits, licenses, and other regulatory documentation are up to date andcompliant with industry standards.
• Client & VendorCommunication: Handle client inquiries, requests, and complaints, ensuring thatall concerns are addressed promptly and professionally. Coordinate with vendorsand subcontractors for smooth project execution.
• Office Management:Maintain office supplies, manage equipment, and coordinate office-relatedactivities to ensure an efficient working environment.
• Data Entry &Reporting: Perform data entry for project financials, resource allocations, andother key metrics. Prepare regular reports on project status, budgets, andschedules for senior management.
• Health & SafetyCoordination: Assist with ensuring that all safety protocols and regulationsare adhered to on job sites by tracking safety certifications, trainingrecords, and safety meetings.
• Other Duties asAssigned: Perform other administrative and operational tasks as needed tosupport the building and construction team.

Candidate Profile

• Proven experience (2+ years) in an administrativerole, preferably in construction, engineering, or a related field.
• Strong knowledge of office software (MicrosoftOffice Suite, particularly Excel, Word, and Outlook).
• Experience with project management software (e.g.,Procore, Buildertrend, or similar) is a plus.
• Excellent organizational and time-management skillswith the ability to manage multiple tasks simultaneously.
• Strong communication skills, both written andverbal, with the ability to interact professionally with clients, vendors, andteam members.
• Attention to detail and a proactive approach toproblem-solving.
• Ability to work independently and as part of a teamin a fast-paced environment.
• Knowledge of construction terminology, processes,and documentation is highly desirable.
• Willingness to work remotely / from home for aninitial period of time

Initially working from home. Then office-based and hybrid.

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