Recruitment & Onboarding Co-ordinator in Coventry

We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless, customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately, adhering to legislation and best practices. As a key contact for candidates, managers, and stakeholders, you will support all stages of the recruitment and onboarding process, enhancing the candidate experience.

Responsibilities

• Deliver high-quality recruitment and onboarding administrative services.
• Support recruitment campaigns and onboarding activities across various service areas.
• Ensure timely and accurate completion of recruitment administration.
• Assist managers and stakeholders throughout the recruitment process.

Right to Work & Immigration Compliance

• Conduct compliant Right to Work checks and process Share Code verifications.
• Audit employee files to ensure complete and accurate Right to Work records.
• Maintain documentation on HR systems and resolve documentation gaps.
• Apply knowledge of UK immigration and Right to Work legislation.
• Update the Sponsor Management System (SMS) accurately.

Pre-Employment Checks

• Coordinate and monitor Right to Work, DBS checks, Occupational Health clearances, references, and sponsorship requirements.
• Ensure all checks are completed before employment commences.
• Track progress and follow up on outstanding checks.

HR Administration

• Produce recruitment and onboarding documentation.
• Generate HR correspondence such as variation and probationary letters.
• Maintain accurate HR and recruitment records.

Candidate & Manager Support

• Serve as the first point of contact for recruitment and onboarding inquiries.
• Manage recruitment and Right to Work mailboxes.
• Provide professional and efficient responses to candidate and manager queries.

Systems & Data Management

• Utilize Applicant Tracking Systems effectively.
• Maintain accurate candidate and employee records.
• Produce reports and management information as needed.
• Ensure compliance with data protection and confidentiality requirements.

Continuous Improvement

• Support service improvement initiatives and process standardization.
• Contribute to recruitment and onboarding projects.
• Identify opportunities to enhance efficiency and candidate experience.

Team Support

• Collaborate with Recruitment & Onboarding, HR Business Partners, People & Culture, Employee Relations, Payroll & Pensions, Occupational Health, Hiring Managers, Schools, and External Stakeholders.
• Provide cover for colleagues and support wider HR and recruitment activities as needed.

Requirements

• Experience in recruitment and onboarding administration.
• Familiarity with Right to Work and pre-employment checks.
• Knowledge of sponsorship and immigration compliance processes.
• Proficiency in using Applicant Tracking Systems (ATS).
• Strong organizational and administrative skills.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Proficiency in Microsoft Office applications.

Desirable

• Experience in Local Authority or Public Sector.
• Familiarity with TribePad or similar recruitment systems.
• Knowledge of UK Right to Work legislation and sponsorship requirements.
• Experience in a large and complex organization.

Qualifications

• Good standard of education, including English and Mathematics.
• CIPD qualification or working towards membership is desirable.
• Business Administration, HR, or Recruitment qualification is advantageous.

Knowledge

• Understanding of recruitment and selection processes.
• Knowledge of administrative procedures and customer service principles.
• Understanding of data protection and confidentiality.
• Awareness of equality, diversity, and inclusion principles.
• Knowledge of local authority recruitment processes is desirable.

Experience

• Experience providing administrative support in a busy office environment.
• Experience supporting managers and customers in service delivery.
• Experience maintaining records, databases, and reporting information.
• Experience using Microsoft Office applications.
• Previous HR or Recruitment experience is desirable.
• Experience with Applicant Tracking Systems (ATS) and Oracle Recruitment Cloud is advantageous.

Skills & Competencies

• Excellent communication skills, both written and verbal.
• Strong organisational and time management skills.
• Ability to prioritise workloads effectively.
• Strong attention to detail.
• Excellent customer service skills.
• Ability to build positive working relationships.
• Good IT skills, including Microsoft Office.
• Ability to produce accurate reports and recruitment data.
• Ability to work independently and as part of a team.
• Good project coordination and administrative skills.

Personal Attributes

• Customer-focused and solution-oriented approach.
• Ability to work collaboratively across teams.
• Positive and proactive attitude.
• Commitment to continuous improvement.
• Professional, discreet, and trustworthy with confidential information.
• Strong commitment to equality, diversity, and inclusion.
• Commitment to ongoing professional development.

Additional Information

• This is a 6-month temporary part-time contract.
• Rate: £24.87 per hour (Umbrella).
• Location: Catford, London.
• Hybrid working – 2 days remote and 1 day office-based (Tuesday).
• Pay is provided on a bi-weekly basis.
• Previous local authority or public sector recruitment experience is highly desirable.
• Experience using Applicant Tracking Systems (ATS) such as Oracle Recruitment Cloud is advantageous.
• Opportunity to support a busy Resourcing & Talent Acquisition Team.
• Immediate start available.