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- Tasks: Coordinate shipments and manage export documentation for a leading recycling company.
- Company: Join a respected international metal recycling company based in Essex.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Be part of a dynamic logistics team making a global impact.
- Qualifications: Experience in shipping or logistics with strong organisational skills.
- Other info: Fast-paced role with the chance to develop your career in a thriving industry.
The predicted salary is between 30000 - 42000 £ per year.
Our client is a leading international metal recycling company based in Essex, with operations spanning multiple Countries. They are seeking an experienced Shipping Administrator to join the Logistics team, support the smooth coordination of Shipments, Export Documentation, and compliance requirements across global markets.
Responsibilities
- Coordinate and prepare all export/shipping documentation (commercial invoices, bills of lading, packing lists, certificates of origin, customs declarations, etc.)
- Liaise with freight forwarders, shipping lines, and hauliers to arrange timely shipments.
- Ensure compliance with international trade, export, and customs regulations.
- Export Customs clearance using Entry Summary Declarations ( ENS) and the New Computerised Transit system (NCTS)
- Track and monitor shipments, resolving any delays or discrepancies.
- Maintain accurate records of shipments, documentation, and costs.
- Communicate with internal teams (sales, operations, yard staff) to align shipping schedules with supply and customer requirements.
- Support the negotiation of shipping rates and contracts with carriers and logistics partners.
- Handle customer queries regarding shipping and delivery schedules.
- Ensure deposits are received from customers prior to shipments
- Liaise with Customers to ensure all the documents are with the customers on time to allow the invoice payment in line with contracts
- Update payment schedule for key customers and lease with the finance team , traders and customers to ensure banking limits are maintained
- Assist in preparing reports on shipping performance, costs, and KPIs.
Skills & Qualifications
- Previous experience in shipping, logistics, or export administration (experience within recycling, commodities, or manufacturing industries advantageous).
- Strong knowledge of export documentation and international shipping procedures.
- Familiarity with customs regulations and Incoterms.
- Excellent organisational skills with strong attention to detail.
- Proficiency in MS Office (Excel, Word, Outlook); ERP/logistics software experience preferred.
- Strong communication and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
This is an excellent position to join a respected and long standing company.
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Shipping Administrator employer: ZOE
Contact Detail:
ZOE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of export documentation and customs regulations. We want you to be ready to impress with your expertise, so practice answering questions related to the role and think of examples from your past experience.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific instances where you successfully managed shipping schedules or resolved discrepancies. This will demonstrate your ability to handle the pressures of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Shipping Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in shipping and logistics. We want to see how your skills match the job description, so don’t be shy about showcasing your knowledge of export documentation and customs regulations!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Shipping Administrator role. Share specific examples from your past that demonstrate your organisational skills and attention to detail.
Show Off Your Tech Skills: Since proficiency in MS Office and ERP/logistics software is key, make sure to mention any relevant tools you’ve used. We love seeing candidates who are tech-savvy and can handle the digital side of shipping!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you into the process. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at ZOE
✨Know Your Shipping Documentation
Make sure you brush up on all the key export documents like commercial invoices and bills of lading. Being able to discuss these confidently will show that you understand the core responsibilities of a Shipping Administrator.
✨Familiarise Yourself with Customs Regulations
Since compliance is crucial in this role, take some time to review international trade regulations and Incoterms. This knowledge will not only help you answer questions but also demonstrate your commitment to the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where your organisational skills made a difference. Whether it was tracking shipments or managing documentation, having specific stories ready will highlight your attention to detail.
✨Communicate Effectively
Practice articulating how you would liaise with freight forwarders and internal teams. Clear communication is key in logistics, so be ready to discuss how you handle customer queries and resolve discrepancies.
