Project Coordinator Construction

Job Description

****Salary dependent on experience****

We are seeking a Project Coordinator to join our team! You will oversee project planning, scheduling, budgeting, and implementation.

Purpose
The Project Coordinator’s primary responsibilities are to support the management of the operations of a construction project. The person is a detail-oriented, motivated, independent worker who thrives at being the linchpin and public face of the construction project. This person will have excellent multi-tasking and service-oriented communication skills. This position requires one to juggle competing demands, meet deadlines, coordinate with cross-functional teams (clients, subcontractors, vendors, and labor), and manage contracts.

Essential Duties and Responsibilities

GENERAL

• Assist Project Managers with initial project setup.
• Support the project staff as needed.
• Assist in assembly of bid packages as requested.
• Prepare and issue subcontracts and insurance requirements.
• Distribute all paperwork to appropriate person(s).

PROJECT INITIALIZATION

• Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Create and maintain project files.
• Project Manual development and responsibility.
• Assist in the preparation of assigned spreadsheets based on template provided.
• Assist Operations in creating the general and special conditions, safety requirements, and scope requisitions for each project.
• In conjunction with Project Team, develop, execute, and monitor Risk Management Plans where/when required.
• Input, generate and track purchase orders, work orders, service agreements.

PROJECT MAINTENANCE

• Track project specific insurance and P&P bonding.
• Assist Accounting in obtaining all paperwork from subcontractors and vendors so that payments will be released promptly.
• Assist Project Manager with preparation of project meeting minutes and punch list tracking if requested.
• Track and maintain logs for Insurance, Subcontract Status Report, and Closeout for projects.

PROJECT CLOSE-OUT

• Review project close-out checklist with Project Manager.
• Email subcontractors to obtain all items necessary to complete the Operation and Maintenance Manual.
• Notify Project Manager of progress of close-out manuals regularly.
• Complete Operation and Maintenance Manual and forward as directed by Project Manager.

Key Performance Indicators
The measurable outcomes tied to specific duties and responsibilities outlined above.

Qualifications
Two or more years’ experience in general office responsibilities and procedures, experience with a contractor, architecture firm, or similar. Experience with document control and contracts. Excellent communication skills across diverse populations required. Self-starter with a high degree of personal accountability and ability to multi-task required. Working knowledge of Microsoft Word and Outlook; Excel, PowerPoint, and Project. Must be able to work independently and as a part of a team. Ability to learn and adapt to new software.

Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel or crouch. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

*May perform other duties as assigned.

Company Description: General Contractor located in the Metro Denver area for the last 27 years. We are growing and very excited to add enthusiastic and knowledgeable team members who will contribute to our continued success.

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