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For Companies At a Glance
- Tasks: Support Project Managers with operations, stock management, and timely material delivery.
- Company: Join a dynamic team in Central London focused on efficient project execution.
- Benefits: Gain hands-on experience in a fast-paced environment with opportunities for growth.
- Why this job: Perfect for organized individuals who thrive in collaborative settings and want to make an impact.
- Qualifications: Strong knowledge of construction processes and proficiency in Microsoft Excel required.
- Other info: Ideal for high school and college students looking to kickstart their careers.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Project Assistant/Operations Assistant
Location: Central London
We are seeking a highly organized and proactive Operations Assistant to oversee and streamline operational processes for our projects. This role will involve close collaboration with Project Managers to ensure efficient stock management, supplier coordination, and timely delivery of materials. The ideal candidate will possess strong planning and problem-solving skills to support the successful execution of our projects.
Roles:
- Raise Opportunities on Hubspot as new enquiries are received.
- Raise projects on ENAPPs once orders are confirmed and ensure files are ready for handover from Sales to Projects.
- Maintain clear and up-to-date reports on stock usage for each project, ensuring effective inventory control of profiles, seals, protection materials, etc.
- Raise Purchase Orders for aluminum, glass, and door hardware from suppliers based on schedules provided, ensuring materials are procured efficiently and delivered on time.
- Draft Risk Assessments and Method Statements (RAMS) as requested by Project Managers, ensuring accuracy and timely submission.
- Compile and deliver comprehensive Operation and Maintenance (O&M) Manuals for each project to meet contractor\’s requirements.
- Prepare and share a weekly delivery schedule, ensuring alignment with site and project requirements.
- Arrange courier vans for same-day deliveries as required.
- Schedule health and safety site visits in collaboration with Project Managers.
- Ensure drawing packs are uploaded to Field wire as directed by Project Managers so installers have all details required to deliver the project effectively.
- Assist Project Managers in day-to-day admin tasks.
- General office duties including attending meetings and taking minutes, taking incoming calls, ordering of office supplies, etc.
Required Skills and Competencies:
- Strong knowledge of building and construction processes.
- Excellent time management and leadership abilities.
- Effective verbal communication and interpersonal skills.
- Strong initiative and logical problem-solving capabilities.
- Proficiency in Microsoft Excel and Microsoft Project.
Please apply to be considered.
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Project Administrator employer: ZipRecruiter
Contact Detail:
ZipRecruiter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarize yourself with Hubspot and ENAPPs, as these tools are crucial for the role. Understanding how to navigate these platforms will not only help you in your application but also demonstrate your proactive approach to learning.
✨Tip Number 2
Brush up on your knowledge of building and construction processes. Being well-versed in these areas will show that you have the foundational knowledge necessary to support Project Managers effectively.
✨Tip Number 3
Highlight your time management and organizational skills during any discussions or interviews. Provide examples of how you've successfully managed multiple tasks or projects simultaneously in the past.
✨Tip Number 4
Prepare to discuss your experience with drafting Risk Assessments and Method Statements (RAMS). This is a key responsibility in the role, and demonstrating your familiarity with these documents will set you apart from other candidates.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Project Administrator position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience you have in project administration or operations. Be specific about your roles in stock management, supplier coordination, and any relevant software tools like Hubspot or Microsoft Project.
Showcase Your Skills: Clearly demonstrate your strong planning, problem-solving, and communication skills in your application. Use examples from past experiences to illustrate how you've successfully managed projects or collaborated with teams.
Tailor Your Cover Letter: Write a personalized cover letter that addresses the specific requirements of the job. Mention why you are interested in the role and how your skills align with the company's needs, particularly in relation to operational processes and project support.
How to prepare for a job interview at ZipRecruiter
✨Show Your Organizational Skills
As a Project Administrator, being organized is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to keep track of inventory and schedules.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in previous roles and how you resolved them. This will showcase your logical problem-solving capabilities, which are crucial for this position.
✨Familiarize Yourself with Relevant Tools
Make sure you know how to use Microsoft Excel and Microsoft Project effectively. If possible, mention any experience you have with Hubspot or similar project management tools during the interview.
✨Communicate Clearly and Confidently
Effective verbal communication is essential for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your past experiences and how they relate to the job requirements.
