Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage facilities and oversee daily operations for vibrant properties and venues.
- Company: Join a boutique property management company in London with a dynamic portfolio.
- Benefits: Enjoy private health insurance, 25 days holiday, team socials, and yoga sessions.
- Why this job: Be part of a collaborative environment where you can take ownership and make an impact.
- Qualifications: Experience in Facilities Management, strong communication skills, and a proactive attitude required.
- Other info: This is an independent role ideal for someone who thrives in a hands-on, varied workload.
The predicted salary is between 32000 - 35000 £ per year.
Job Description
Role: Building Service Manager
Contract: Permanent
Start : ASAP
Location : London – onsite
Salary : £40,000 to £42,000 + Company benefits
Our client is a boutique property and venue management company based in London. With a portfolio including commercial properties and vibrant venues.
They are looking for an experienced and proactive Facilities Manager to join their team. This role combines managing facilities for properties and venues as well as overseeing the day-to-day operations of the office and buildings.
As this is an independent role, you will take ownership of a range of responsibilities. The ideal candidate will have experience working within a small team, confidently managing tasks autonomously, and liaising with various stakeholders, including tradespeople and tenants.
This will be an opportunity to work in vibrant offices, providing a collaborative and enjoyable working environment, with perks such as private health insurance, team socials, yoga sessions, and more.
Responsibilities
Health & Safety Compliance:
- Ensure adherence to health and safety regulations, including RAMS, PTWs, COSHH, fire evacuations, risk assessments, and lone working arrangements.
- Conduct weekly fire alarm tests and coordinate regular fire drills.
Facilities Management:
- Schedule and oversee routine maintenance for the office, venues, and wider property portfolio, including managing the on-site caretaker/handyman.
- Monitor security, action maintenance requests within remit, and maintain compliance standards across all properties.
Office & Building Operations:
- Handle facilities-related tasks for the office, including ordering supplies and ensuring smooth day-to-day operations.
- Maintain and enhance the in-house property management filing system (Microsoft SharePoint).
- Keep office and common areas tidy and presentable.
Finance & Budget Management:
- Review and compare supplier quotations, negotiate contracts, and ensure cost efficiency.
- Prepare service charge budgets for multi-tenanted buildings, monitor expenses, and provide financial reporting to the Finance team and MD.
Tenant Liaison:
- Act as the first point of contact for tenant issues, onboarding new tenants, supporting lease management, and updating building manuals.
- Communicate best practices for tenant works and manage day-to-day tenant queries.
Energy & Utility Management:
- Obtain utility data, facilitate access as required, and assist the finance team with utility recharges.
- Service Providers – Establish and monitor relationships with service providers, including cleaning, pest control, landscaping, and waste management, ensuring high-quality performance.
Venues Management:
- Oversee maintenance and facilities requirements for the venues and assist with ad hoc visitor and event enquiries.
Ad-Hoc Duties:
- Support renovation and building projects, including ordering materials and liaising with contractors on-site.
- Identify opportunities for process improvements and implement innovative solutions.
Requirements
Knowledge & Qualifications:
- Solid experience in Building and Facilities Management preferably in a sole role.
- Confident user of Microsoft Office (Word, Excel, Outlook).
- Solid understanding of UK Health & Safety laws and statutory building regulations.
- Practical knowledge or interest in building repair trades.
- Immaculate verbal and written communication skills.
- Adaptable team player with a proactive attitude.
- Enjoys a varied and hands-on workload.
- Strong organisational and problem-solving skills.
- Able to work independently and effectively within a small team.
Company Benefits
• Health Insurance
• 25 Days Holiday
• Regular team socials, yoga sessions, and other perks.
#J-18808-Ljbffr
Facilities Manager employer: ZipRecruiter
Contact Detail:
ZipRecruiter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager
✨Tip Number 1
Familiarize yourself with UK Health & Safety laws and statutory building regulations. This knowledge will not only help you in the interview but also demonstrate your commitment to compliance and safety, which is crucial for the Facilities Manager role.
✨Tip Number 2
Network with professionals in the property and venue management industry. Attend local events or join online forums to connect with others in the field. This can provide valuable insights and potentially lead to referrals for the position.
✨Tip Number 3
Showcase your experience in managing facilities and liaising with various stakeholders. Prepare specific examples of how you've successfully handled tenant issues or coordinated maintenance tasks in previous roles to highlight your proactive approach.
✨Tip Number 4
Research the company’s portfolio and understand their properties and venues. Being knowledgeable about their operations and challenges will allow you to tailor your conversation during the interview and show that you're genuinely interested in the role.
We think you need these skills to ace Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, particularly in a sole role. Emphasize your knowledge of health and safety regulations and any hands-on experience you have with building repair trades.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive attitude and ability to manage tasks autonomously. Mention specific examples of how you've successfully handled facilities management responsibilities in the past.
Highlight Communication Skills: Since the role involves liaising with various stakeholders, ensure you demonstrate your immaculate verbal and written communication skills in both your CV and cover letter. Provide examples of how you've effectively communicated with tenants or service providers.
Showcase Problem-Solving Abilities: In your application, include instances where you've identified opportunities for process improvements or implemented innovative solutions in previous roles. This will show your adaptability and strong organizational skills.
How to prepare for a job interview at ZipRecruiter
✨Show Your Proactive Attitude
As a Facilities Manager, being proactive is key. During the interview, share examples of how you've taken initiative in past roles, whether it's improving processes or addressing issues before they escalate.
✨Demonstrate Your Knowledge of Health & Safety
Since health and safety compliance is crucial for this role, be prepared to discuss your understanding of UK Health & Safety laws. Mention specific regulations you’ve worked with and how you ensured compliance in previous positions.
✨Highlight Your Communication Skills
This role involves liaising with various stakeholders, so showcase your verbal and written communication skills. Prepare to discuss how you've effectively managed tenant relationships and communicated best practices in the past.
✨Discuss Your Financial Acumen
Financial management is part of the job, so be ready to talk about your experience with budgeting and cost efficiency. Share examples of how you've negotiated contracts or managed expenses to benefit your previous employers.
