Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Ensure smooth office operations and create a welcoming environment for visitors and employees.
- Company: Join Zilch, a fast-growing payment tech company on a mission to empower customers.
- Benefits: Enjoy competitive pay, health perks, remote work options, and professional development opportunities.
- Other info: Casual dress code, workplace socials, and a supportive team culture await you.
- Why this job: Be part of an exciting team and contribute to innovative projects in a dynamic workplace.
- Qualifications: Previous office coordination experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Who we are: Zilch is a payment tech company on a mission to create the most empowering way to pay for anything, anywhere. Combining the best of debit, credit and savings, we give our customers the option to earn instant cashback or spread the cost of pricier purchases, completely interest free and with no late fees. We started in 2018 with a small team and a big dream - to make credit accessible to all. Since then, we've achieved double unicorn status and taken on more than 5 million customers. There are some exciting projects coming up and we’ve got big growth plans.
About the role: We are looking for a highly organised, motivated and proactive Office Coordinator to play a key role in ensuring the smooth day-to-day running of our workplace. Acting as the first point of contact for visitors and employees, you will create a welcoming and professional environment while managing a range of office and administrative duties. In this varied role, you will oversee reception responsibilities, office maintenance, health & safety procedures, and supply management. You’ll also provide general administrative support to the wider team, helping to maintain an efficient and well-organised workplace. If you thrive in a fast-paced environment, enjoy working with people, and take pride in delivering excellent service, this could be the perfect role for you. The role will require you to be on-site 5 days a week.
Day-to-day responsibilities:
- Management of front of house and reception services
- To welcome and meet all incoming visitors in a professional and friendly manner, ensuring all visitor needs are met
- Oversee and manage meeting room requirements and complex scheduling
- Support with the events management, this is not limited to arranging in office or off-site events
- Organise the end-to-end process of post, directing all on site deliveries and post for internal distribution, assisting with parcel collection and sending
- Support with ordering all stationery and consumables for the office and ensure areas are stocked and adequately and neatly kept and maintained
- Act as the main contact for building management and the cleaning company
- Ensure all office spaces are tidy, organised, and fully functional
- Address any maintenance issues and liaise with vendors for repairs
- Ensure Health & Safety Compliance by maintaining workplace safety protocols and compliance with H&S regulations
- Conduct routine safety checks and keep emergency procedures up to date
- Work closely with the Office Management team and assist in ad-hoc and planned tasks as requested
We’re looking for:
- Previous experience in a similar role is essential
- Low-ego. There are no jobs too big or too small for you, you’re excited to get involved and stuck in
- Highly organised and detail oriented
- Trustworthy, honest, and able to work alone without supervision, as well as part of a team
- An optimist with a “can-do” mentality
- A great communicator with strong interpersonal skills
- Ability to manage time and prioritise multiple tasks
- A problem solver who proactively comes up with creative solutions
- Excellent written and verbal communication skills
Benefits:
- Compensation & Savings: Pension scheme, Death in Service scheme, Income Protection, Permanent employees enjoy access to our Share Options Scheme, 5% back on in-app purchases, ÂŁ200 for WFH Setup
- Health & Wellbeing: Private Medical Insurance including GP consultations, Prescribed medication, In-patient, day-patient and out-patient care, Mental health support, Optical, dental & audiological cover, Physiotherapy, Advanced cancer cover, Menopause support, Employee Assistance Programme
- Family Friendly Policies: Enhanced maternity pay, Enhanced paternity pay, Enhanced adoption pay, Enhanced shared parental leave
- Learning & Development: Professional Qualifications, Professional Memberships, Learning Suite for e-courses, Internal Training Programmes, FCA & Regulatory training
- Workplace Perks: Hybrid working, Casual dress code, Workplace socials, Healthy snacks
Office Coordinator in London employer: Zilch
Contact Detail:
Zilch Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in London
✨Tip Number 1
Get to know the company culture! Before your interview, check out Zilch's social media and website to understand their vibe. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills as an Office Coordinator can directly benefit Zilch, especially in creating a welcoming environment and managing office tasks.
✨Tip Number 3
Be ready to showcase your organisational skills! Bring examples of how you've successfully managed multiple tasks or solved problems in previous roles. This will demonstrate your proactive approach and ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the role and keep you top of mind for the hiring team.
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Show Your Organisational Skills: As an Office Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to show us how you’ve nailed this in previous roles.
Be Personable: Since you'll be the first point of contact for visitors, it’s important to come across as friendly and approachable. In your cover letter, let your personality shine through! Share a little about how you enjoy working with people and creating a welcoming environment.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Highlight your relevant experience and skills that align with what we’re looking for at Zilch. We love seeing candidates who take the extra step!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Zilch
✨Know the Company Inside Out
Before your interview, make sure you understand Zilch's mission and values. Familiarise yourself with their payment tech solutions and how they empower customers. This will not only show your enthusiasm but also help you align your answers with what they value.
✨Show Off Your Organisational Skills
As an Office Coordinator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or improved office processes. Highlight your attention to detail and how it contributed to a smooth-running workplace.
✨Demonstrate Your People Skills
Since you'll be the first point of contact, it's crucial to showcase your interpersonal skills. Be ready to discuss how you've built relationships in previous roles and how you handle difficult situations with visitors or team members. A friendly, approachable attitude goes a long way!
✨Be Ready to Problem Solve
Zilch is looking for someone who can proactively tackle challenges. Think of specific instances where you identified a problem and came up with a creative solution. This will demonstrate your ability to think on your feet and contribute positively to the team.