At a Glance
- Tasks: Administer and maintain our Project Information Management system while ensuring data accuracy.
- Company: Join a dynamic finance team in a leading organisation.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Ideal for detail-oriented individuals looking to make an impact in project management.
- Why this job: Be a key player in managing vital project information and enhancing data integrity.
- Qualifications: University degree or relevant experience with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organized and detail-focused Project Information and Systems Administrator to join our Finance team. This role involves administering and maintaining our Project Information Management (PIM) system, ensuring accurate data, project and employee setup, and supporting the integrity of our project accounting information.
Main responsibilities
- Administer Deltek PIM on a day-to-day basis.
- Manage user lifecycle administration, including new starters, leavers, permission changes, and record updates.
- Set up new projects and maintain project information to support accurate project accounting.
- Ensure the PIM database is accurate, resolving legacy data issues and monitoring data quality.
- Upload and organise documents in the Document Management System (DMS).
- Deliver user training and onboarding sessions as required.
- Troubleshoot and resolve system issues with users and Deltek Support.
- Extract and log key information from documents, including commercial and project metadata.
- Conduct research to source relevant industry and market information.
- Perform data collection, cleansing, and structured data entry across PIM and Excel datasets.
- Support ad hoc administrative tasks.
Skills Required
- University degree or equivalent relevant experience.
- Experience working with business systems or administrative platforms.
- Comfortable working with high volumes of structured information.
- Intermediate MS Excel skills (lookups, pivot tables, data cleaning).
- Strong numeracy and high accuracy in data entry.
- Excellent attention to detail and organisational skills.
- Strong communication skills for supporting and training users.
- Ability to identify and resolve user issues.
- Ability to work independently and collaboratively.
- Ability to manage multiple tasks and prioritise effectively.
Desirable skills
- Experience with Deltek PIM, Deltek Project Accounting, or similar systems.
- Experience within architecture, engineering, or construction.
- Experience supporting project accounting or project lifecycle processes.
- Prior involvement in data cleansing or system housekeeping tasks.
Project Information & Systems Administrator employer: ZHA
Join our dynamic Finance team as a Project Information and Systems Administrator, where you will play a crucial role in maintaining the integrity of our Project Information Management system. We pride ourselves on fostering a collaborative work culture that values attention to detail and offers ample opportunities for professional growth, all within a supportive environment that encourages innovation and continuous learning. Located in a vibrant area, we provide a unique chance to engage with industry-leading projects while enjoying a healthy work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Project Information & Systems Administrator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like ZHA, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Information & Systems Administrator at ZHA.
We think you need these skills to ace Project Information & Systems Administrator
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at ZHA
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
