Project Information & Systems Administrator in London

We are seeking a highly organised and detail-focused Project Information and Systems Administrator to join our Finance team. In this role, you will administer and maintain our Project Information Management (PIM) system, ensuring accurate data, completing project and employee setup, and supporting the integrity and reliability of our project accounting information. This is an ideal role for someone who enjoys administrative work, data collection, and maintaining well-structured systems, and who takes pride in accuracy and consistency.

Main responsibilities

• PIM Systems Administrator
• Administer Deltek PIM on a day-to-day basis.
• Manage user lifecycle administration, including new starters, leavers, permission changes, and record updates.
• Set up new projects and maintain project information to support accurate project accounting.
• Ensure the PIM database is accurate, resolving legacy data issues and monitoring data quality.
• Upload and organise documents in the Document Management System (DMS).
• Deliver user training and onboarding sessions as required.
• Troubleshoot and resolve system issues with users and Deltek Support.
• Data & Information Management
• Extract and log key information from documents, including commercial and project metadata.
• Conduct research to source relevant industry and market information.
• Perform data collection, cleansing, and structured data entry across PIM and Excel datasets.
• Support ad hoc administrative tasks.

Skills Required

• University degree or equivalent relevant experience.
• Experience working with business systems or administrative platforms.
• Comfortable working with high volumes of structured information.
• Intermediate MS Excel skills (lookups, pivot tables, data cleaning).
• Strong numeracy and high accuracy in data entry.
• Excellent attention to detail and organisational skills.
• Strong communication skills for supporting and training users.
• Ability to identify and resolve user issues.
• Ability to work independently and collaboratively.
• Ability to manage multiple tasks and prioritise effectively.

Desirable skills:

• Experience with Deltek PIM, Deltek Project Accounting, or similar systems.
• Experience within architecture, engineering, or construction.
• Experience supporting project accounting or project lifecycle processes.
• Prior involvement in data cleansing or system housekeeping tasks.

How to apply

To apply for this role, please click 'Apply' and complete the online application form. You will need to upload a cover letter and CV.

About us

Zaha Hadid Architects (ZHA) redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Zaha Hadid in 1979, ZHA is one of the world’s most consistently inventive architectural studios—and has been for four decades. These decades of pioneering research are inscribed within our architecture to become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with every new design. Combining innovative architectural solutions with ecologically sound materials and sustainable construction practices, we do not look at the disparate parts, but work to understand them as a whole to meet the aspirations of each new generation. As an employee-owned business, we reinvest all profits back into our people and our company; continually enhancing our multidisciplinary research to address the challenges impacting communities around the world.