Job Description Location: Hybrid - with travel to Deal office in Kent /n Reports to: Operations Director / Managing Director /n Role Type: Full-time /n About Our Client /n Our client is a UK based media company producing high-quality content, publications, and digital marketing solutions for brands and audiences across the UK. Our distributed team values creativity, autonomy, collaboration, and a positive, people-focused culture. /n We’re looking for an organised, proactive Office Manager to be the backbone of our remote operations — supporting HR processes, managing day-to-day business admin, and coordinating internal and external events that bring our people and clients together. /n Role Overview /n The Office Manager will ensure the smooth running of our client’s remote office environment, supporting the team with administrative, operational, and HR-related responsibilities. This person will be instrumental in maintaining a strong, connected culture across a distributed workforce and organising memorable events for clients and staff. /n Key Responsibilities /n Office & Operations Management /n /n - Act as the main point of contact for daily operational and administrative needs. /n - Manage company-wide communications, remote office processes, and team-wide updates. /n - Maintain digital filing systems, company documentation, and shared resources. /n - Oversee software tools, subscriptions, and equipment allocation for remote staff. /n - Coordinate onboarding logistics such as equipment ordering, account setup, and welcome packs. /n - Support leadership with scheduling, diary management, and internal coordination. /n - Birthday emails and arranging vouchers /n - Client gifts /n /n HR Administration & People Support /n /n - Assist with recruitment administration references, screening, interview scheduling). /n - Manage onboarding and offboarding workflows, ensuring smooth employee transitions. /n - Maintain HR records, contracts, policies, and compliance documents. /n - Monitor staff annual leave, absence tracking, and remote working adherence. /n - Support employee engagement initiatives and internal communications. /n - Serve as a go-to contact for employee queries, escalating where appropriate. /n /n Event Planning & Culture Building /n /n - Organise quarterly meet-ups for the company - this involves finding new places to go, booking and paying for them and managing attendees /n - Manage event budgets /n - Gather feedback and continuously improve event experiences. /n /n Marketing Support & Coordination /n /n - Liaise with the Sales and Marketing departments to coordinate activities, track progress and ensure tasks and projects are delivered on time. /n - Maintain marketing schedules and project trackers, following up on outstanding actions and deadlines with relevant team members. /n - Provide administrative and coordination support for marketing campaigns, ensuring teams have the information and resources they need to deliver activities effectively. /n - Proactively monitor progress, identify potential delays and communicate updates to keep projects on track. /n /n Skills & Experience /n Essential /n /n - 1-2 years experience as an Office Manager, Operations Assistant, Team Coordinator, or similar role. /n - Experience working in a remote, digital, or fast-paced environment. /n - Excellent organisation, prioritisation, and time-management skills. /n - Strong communication skills and the ability to support staff at all levels. /n - Comfortable handling sensitive HR information with discretion. /n - Confident using modern digital tools (e.g., Google Workspace, Slack, project management/HR software). /n /n Preferred /n /n - Basic HR knowledge or previous HR admin experience. /n - Experience in media, digital marketing, publishing, or creative industries. /n - Knowledge of UK employment basics (right-to-work checks, contracts, probation processes). /n - Event Planning /n /n Personal Attributes /n /n - Proactive and solutions-focused — spots issues before they escalate. /n - Warm, approachable, and people-oriented. /n - Thrives in a remote environment and strong at self-management. /n - Detail-driven with a commitment to high-quality work. /n - Calm under pressure and comfortable juggling multiple tasks. /n /n What Our client Offers /n /n - Fully remote working environment with flexible hours. /n - Collaborative, creative culture with a focus on wellbeing. /n - Opportunities to grow within operations, HR, or events pathways. /n - Regular team meet-ups, development opportunities, and industry events. /n - Competitive salary and benefits package. /n /n
Office Administrator in Kent
