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For Companies At a Glance
- Tasks: Support our Board with admin tasks, travel planning, and event coordination.
- Company: Join Zertus UK & Ireland, a vibrant company with exciting brands like Lir Chocolates and Kinnerton.
- Benefits: Enjoy remote work, health care cash plans, and a pension scheme with employer contributions.
- Why this job: Be part of a dynamic team, embrace innovation, and shape how we work with AI tools.
- Qualifications: Proficiency in MS Office and experience in similar roles are essential; FMCG experience is a plus.
- Other info: This role offers flexibility and the chance to work closely with senior leaders.
The predicted salary is between 24000 - 30000 £ per year.
Zertus UK & Ireland is seeking a dynamic and forward-thinking Executive Assistant to support our Board of Directors. This is a key role for someone who is not only passionately organised but also highly confident in using technology to drive efficiency. We’re looking for someone who embraces innovation, with a strong interest or experience in using AI tools and digital alternatives to enhance day-to-day tasks.
The successful candidate will be trusted with sensitive and financial information, so discretion, personal integrity, and trustworthiness are essential. If you thrive in a fast-paced environment, enjoy working with senior leaders, and are excited by the opportunity to shape how things get done through smart systems and tools, this could be the perfect role for you.
Position details
- Type: Full time, permanent
- Hours: Monday – Friday, 0830 – 1630 (37.5 hours/week)
- Pay: £28,000 – £30,000
- Location: Home based in North/West Yorkshire, near Sherburn-in-Elmet. Travel to UK & Ireland sites may be required.
Responsibilities
- Provide confidential administrative support to the Board
- Organise UK and international travel and accommodation
- Plan and coordinate events, conferences, and meetings
- Manage diaries, meetings, and travel logistics
- Prepare presentations and complex spreadsheets
- Handle expenses and receipts
- Take minutes and set agendas for meetings
- Manage sensitive and financial information discreetly
- Support business projects and deadlines
- Respond professionally to emails and calls
- Perform general admin duties: scanning, copying, filing
- Demonstrate excellent organisational skills, attention to detail, and discretion
- Support change, influence, and build relationships at all levels
- Work flexibly to support business needs
- Problem-solving and analytical skills
- Proficiency in MS Office: Excel, Word, Outlook
- Experience in coordinating/assisting in similar roles
- Proactive, innovative, and able to support digital/AI tools
- Previous experience in FMCG preferred
- Experience with OneNote, Publisher, TeamViewer
- Interest or experience in AI for work tasks
- Remote working environment
Benefits
- Pension (4% employer contribution) & Life Assurance (x4 salary)
- Health Care Cash Plan
- Holiday Purchase Scheme
- Cycle to Work & Electric Car schemes
- Family-friendly policies, hybrid work, enhanced parental leave
- Engagement events, volunteering, wellbeing initiatives
- Recognition schemes, referral rewards
- Training & development opportunities
Zertus UK & Ireland encompasses Humdinger Foods, Kinnerton Confectionery, and Lir Chocolates, with brands like Lir Chocolates, Kinnerton Kids, NOMO, Sun Valley Nuts, and collaborations with Bailey’s, Guinness, and Budweiser. Part of the Zertus Group in Hamburg, with over 2,000 employees across Europe.
Zertus is an equal opportunity employer committed to diversity and inclusion. Successful applicants will be contacted by our Recruitment or HR team for interviews, which may be online or in person. Please inform us if you require any special arrangements for your interview.
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Executive Assistant employer: Zertus UK & Ireland
Contact Detail:
Zertus UK & Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the latest AI tools and digital alternatives that can enhance productivity. Being able to demonstrate your knowledge of these technologies during an interview will show that you are proactive and innovative, which is exactly what they are looking for.
✨Tip Number 2
Network with professionals in the FMCG sector or those who have experience as Executive Assistants. Engaging with them on platforms like LinkedIn can provide valuable insights and potentially lead to referrals, increasing your chances of landing the job.
✨Tip Number 3
Prepare to discuss how you handle sensitive information and maintain discretion in your previous roles. Having specific examples ready will help you convey your trustworthiness and integrity, which are crucial for this position.
✨Tip Number 4
Showcase your organisational skills by discussing any relevant experiences where you successfully managed multiple tasks or projects simultaneously. This will highlight your ability to thrive in a fast-paced environment, aligning with what Zertus is seeking.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, proficiency in MS Office, and any experience with AI tools or digital alternatives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for organisation and technology. Mention specific examples of how you've used digital tools to enhance efficiency in previous roles, and express your enthusiasm for supporting senior leaders.
Highlight Discretion and Integrity: Given the sensitive nature of the information you'll handle, it's crucial to convey your trustworthiness. Include examples from your past work where you demonstrated discretion and integrity in managing confidential information.
Showcase Problem-Solving Skills: In your application, provide instances where you've successfully solved problems or improved processes. This will demonstrate your proactive approach and ability to thrive in a fast-paced environment, which is essential for this role.
How to prepare for a job interview at Zertus UK & Ireland
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in fast-paced environments. Highlight any tools or systems you used to keep everything on track.
✨Demonstrate Tech Savviness
Since the role requires proficiency in technology, be ready to discuss your experience with digital tools and AI applications. Share specific instances where you've used these technologies to improve efficiency or solve problems in previous roles.
✨Emphasise Discretion and Integrity
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality. Prepare to discuss situations where you've had to manage sensitive information and how you ensured it remained secure.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving and analytical skills. Think of scenarios where you've had to think on your feet or adapt quickly to changes. Practising your responses will help you feel more confident during the interview.
