Fleet Coordinator in London

ABOUT ZENOBE

Our mission is to make clean power accessible. We are passionate about making a positive impact on communities and the environment where we work. We’re designing, financing, building and operating the world’s most sophisticated battery systems to enable the take up of more renewable power, electrifying fleets for cleaner air, and providing clean, portable power including repurposed electric vehicle batteries. Our proprietary software and data analysis optimises operational performance for our customers to reduce emissions and costs.

Since we began in 2017, we’ve raised over £2.7 billion in debt and equity funding and transformed it into >1.2GW of grid‑connected batteries live or under contract and c.3,400 electric vehicles supported. We have operations in the UK, Europe, Australia, New Zealand, and the US and Canada, with a global headquarters in London. We’re the leading owner and operator of battery storage in the UK, supporting the National Grid with the uptake of renewable power. We also work with c.90% of the UK’s major bus companies, powering 25% of the UK e‑bus market. We’re also the number one owner and operator of e‑buses in Australia and New Zealand, and are quickly expanding into light commercial vehicles and trucks. Our rapidly growing company is looking for highly talented and motivated people to join us.

THE OPPORTUNITY

The Fleet Coordinator is responsible for overseeing all activities related to the Zenobē fleet of vehicles. This includes ensuring that all processes are properly validated, compliant with regulations, and approved before any changes are made. The role demands a strong understanding of fleet operations and the impact on fleet operators, along with excellent organizational and communication skills.

A TASTE OF THE DAY TO DAY

• Assist with fleet‑related requests, including vehicle rentals, substitutions, and reallocations within Zenobē’s UK fleet.
• Work with and assess financial models to determine actions on vehicles for re‑leasing or sale opportunities against project structures.
• Treat the UK Zenobē fleet as your own, taking smart actionable decisions on re‑leasing and battery actions.
• Work with the global team to share knowledge, optimise solutions and transfer knowledge.
• Use your technical expertise and engineering knowledge to run, validate and propose engineering changes to vehicles or projects.
• Work with clients to assess and optimise technical offerings for the fleet.
• Work with battery suppliers, manufacturers and integrators to optimise battery strategies for UK fleets.
• Coordinate the scheduling of MOTs, services, and ad‑hoc repairs to ensure vehicle readiness.
• Manage one‑off vehicle issues where appropriate with a focus on minimising operational disruptions.
• Ensure compliance with UK road safety regulations and company policies for all vehicles.
• Raise and manage purchase orders for suppliers, ensuring work is completed as required.
• Process invoices, handle reconciliation, and ensure the timely settlement of payments.
• Maintain an up‑to‑date asset register, ensuring all vehicle records are accurate and current.
• Collaborate with Zenobē Operators to address ongoing operational needs and challenges.
• Manage service partnerships concerning vehicle maintenance, periodic checks, defect repairs, and damage management.
• Handle administrative duties related to fleet operations, such as insurance claims, fines, and asset inspections.
• Perform any other duties reasonably required to support fleet operations.

Health and Safety

Actively contribute to Zenobē's commitment to health and safety, wellbeing and sustainability by integrating these principles into daily responsibilities, ensuring a safe and supportive work environment, promoting both the physical and mental health of self and colleagues, and adopting sustainable and energy‑efficient practices to minimise environmental impact. By doing so, each employee at Zenobē plays a vital role in fostering a culture that prioritises overall safety, holistic wellbeing and environmental sustainability in our business operations.

WHAT WE’RE LOOKING FOR

We realise that certain groups of people are less likely to apply for a role if they don’t meet 100% of the job requirements. To be absolutely clear: if you like the look of this job and think you could do it well, we encourage you to apply with a CV that highlights your transferable skills and experience. Above all, Zenobē is looking for collaborative, flexible, empathetic people who are interested in creating and promoting practical routes to a zero carbon world.

In the role of Fleet Coordinator, you will be responsible for the inspection, registration, and ongoing operational management (including maintenance, repairs, access control, and availability planning) of the Zenobē fleet. You will serve as the primary point of contact for vehicle fleet operations and ensure that all Zenobē vehicles remain roadworthy.

To be successful, you should possess the following qualifications and skills:

• Proven experience in administration, planning, and coordination within fleet logistics or a similar field.
• Solid technical and automotive understanding essential, bus operational experience highly desirable.
• Solid mathematics or financial background and comfortable assessing financial models.
• Strong customer service experience with excellent verbal and written communication skills.
• Proactivity to generate work yourself with ability to understand a problem, review and propose solutions using wider team.
• Exceptional attention to detail, with the ability to manage and prioritise multiple tasks and responsibilities effectively.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint).
• The ability to manage a varied workload, prioritise tasks, and coordinate with different teams and individuals.
• Highly motivated, confident, and committed to maintaining a high level of accuracy in all tasks.
• High energy and willingness to learn and engage with the team both in and out of the office.

WORKING AT ZENOBE

We’re passionate about sustainability and are proud to offer Team Zenobē a pioneering and collaborative working environment. We encourage our people to take ownership of their career progression and celebrate those that can think outside the box.

Lots of our people work flexibly in many different ways, including part‑time, flexitime and hybrid working. We can’t promise to give you exactly what you want, but please talk to us about the flexibility you need and let’s see how we can make it work.

WHAT WE OFFER

Charge your career at Zenobē and receive:

• Up to 33% annual bonus for being awesome.
• 25 days holiday, increasing with length of service up to 30 days, plus bank holidays.
• Private Medical Insurance.
• £1,500 training budget per year, to ensure you grow as we do.
• EV Salary Sacrifice Scheme.
• Pension scheme, up to 8% matched contributions.
• Enhanced parental leave.
• Cash back health plan.
• Plus more.

OUR APPROACH TO DIVERSITY AND INCLUSION

Our people are our strongest asset and the key determinant of our success, and we value a range of skillsets and perspectives. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. We work to provide equal opportunities and an inclusive work environment, where everyone is fairly treated in the application process and through their career at Zenobē. If there are any adjustments that would help improve your experience with Zenobē, please let us know when you apply.