AI-Powered Executive Assistant to ADHD CEO (London-based / Remote-Friendly)

ZenMaid is looking for the perfect Executive Assistant to support our CEO, Amar Ghose. Amar is a character and needs handling as such. This isn’t a task-taker or junior admin role, it’s a strategic partnership at the heart of the company. We’re looking for someone sharp, emotionally intelligent, AI-native, and operationally strong. Your job is to multiply Amar’s effectiveness across personal life, company leadership, and long-term vision, while helping him show up as a better CEO, friend, and content creator.

You’ll own:

1. Follow-Through & Execution

• Watch eve ry meeting recording (not just skim notes), identify to-dos, and own follow-up/follow through
• Keep Amar accountable to the things he says are important
• Work cross-functionally with Fran (personal life) and Nat (ops) to keep things on track

2. Content Capture & Leverage

• Turn Amar ’s ideas, calls, and rants into content (LinkedIn, podcast, X, etc.)
• Build a lightweight, repeatable system for ongoing content output
• Collaborate with design/video where needed — or roll up your sleeves to do it yourself

3. Network & Relationship Management

• Help Amar stay top-of-mind with friends, his business network, and ZenMaid team members
• Track key dates (birthdays, life events), send gifts, and deepen connections
• Support external follow-ups (especially from calls with other SaaS founders)

You’re a fit if you:

• Think 3 s teps ahead and move before being asked
• Have strong EQ and can manage up without ego
• Are AI-first in how you execute and solve problems
• Write clearly and confidently (bonus if you can write in Amar’s voice )
• Want to own outcomes , not just complete tasks
• Aren’t afraid to challenge Amar if he’s off track
• Are London-based (or can meet Amar in London easily)

Not part of this role:

• Suit-and- tie formality
• Hand-holding or micromanagement
• Clock-in/clock-out mentality

This role is NOT for you if:

• You need to be told what to do
• You resist using new technology and AI tools

Time, Flexibility & Work-Life

• We care a bout results, not time sheets.
• Async-first — you decide when and how to get things done.
• Global rhythm: Work with a global team without time-zone stress.
• Unlimited PTO you’ll actually take, with zero guilt and no weird tracking.
• A lean meeting culture so you can focus on doing great work.

Growth, Development & Scope

• Your seat is at the leadership table.
• Direct access to the CEO, COO, and top decision-makers.
• Influence how Amar operates and how the business moves forward.
• A clear track to senior roles like Chief of Staff, Ops Lead, or Biz Dev.
• We’ll invest in you with training, masterminds, and courses.
• Exposure to every part of the business — product, customer success, sales, support.

Culture & Intangibles

• A place where high standards and good humans meet.
• Good vibes only — calm, kind, and delightfully weird (no corporate nonsense).
• You’ll own your systems and outcomes with the trust to run them your way.
• Feedback comes fast, trust runs high, and your voice is heard.
• Ideas win here, no matter who brings them.

Extra Perks & Support

• Perks tha t actually make life better.
• ZenPerks from Notion Pro to therapy apps, language lessons and even guitar classes.
• All the gear and software you need to thrive.
• Burnout prevention is part of how we work.
• Annual team retreat — this year in Barcelona.

Want to see who you’ll be working with?

Here’s a quick video from Amar where you can get to know him, his style, and more about the role

Location: London or surrounding areas (remote-friendly, with in-person time as needed)

Compensation: £57,600/year (£30/hour equivalent)

Schedule: Full-time with flexibility. Expect weekend check-ins. Amar runs 7 days a week — you won’t always be working, but you will need to be responsive.