Media Operations Executive

Company description

Salary:

£28,850

We think big. And act bigger. Stay versatile and interconnected. We approach everything with an inventive spirit and rigorous mindset. Individually we’re great, but as a team we’re unstoppable. Together, we seek out opportunities, frame problems and solve complex challenges. Our collective brilliance exposes breakthroughs. Our capability unleashes creativity. We pursue a new perspective and deliver a new kind of ROI.

Zenith International is the central team, primarily based in London, supporting our local Zenith markets, leading new business efforts, developing thought-leadership, and driving network development for our 250 offices across 95 countries with over 8,000 staff worldwide.

We house a large team of multi-faceted communications planners, digital and innovation specialists and client leadership teams. Our global client portfolio comprises a range of category leaders including Adobe, Reckitt, TikTok, Edrington, Coty and Electrolux.

Our Commitment
At Zenith International, we believe that fostering an inclusive culture where all talent can thrive makes our company stronger and help drive invention in the work we do for our clients better. We also believe it enables a greater idea exchange that fuels innovation and best reflects diverse consumer experiences.

We are committed to encouraging our talent to participate in Publicis Groupe’s wide variety of talent engagement and inclusion programming, which includes professional development experiences and participation in the company’s many business resource groups. These include VivaWomen!, Égalité, MOCA (Men Of Colour Alliance) and more than a dozen others that are thriving across our network.

Through advocacy, education and inclusion we foster greater collaboration among our people, which in turn inspires work that provides better experiences for our clients and their consumers.

Overview

The Team:

The Publicis Media Operations team work across all three Publicis Media agency brands – Starcom, Spark and Zenith – and are responsible for identifying and driving efficiencies by evolving and streamlining processes through automation, simplification, deduplication and standardisation. Best practices are aligned across the agencies, and the Media Operations team ensure that correct processes are being adhered to.

Job Role:

This role in Zenith International focuses on financial administration relating to approval, booking, reconciliation and invoicing of Programmatic campaigns. The Exec will also provide guidance and support to the Search and Social teams. It’s an opportunity for an enthusiastic and committed person who enjoys working with data and figures to join a vibrant media agency at entry level. We are looking for someone who is curious, self-motivated and eager to learn who will come in and hit the ground running.

Responsibilities

Responsibilities:

• Building and maintaining strong internal relationships across multiple teams / departments
• Maintaining central folder containing client approval of media plans
• Putting all Programmatic campaign budgets on to invoicing system and matching them to correct client Purchase Order number to ensure that media activity is invoiced accurately and paid on time
• Setting up Programmatic campaigns on Prisma each month and dealing with any ad hoc changes
• Completing administrative tasks to ensure Programmatic campaigns go live on time and that delivery is monitored
• Vouching Programmatic bookings and reconciling monthly spends in conjunction with Investment team and media vendors
• Investigating and resolving (or escalating) any Programmatic vendor invoice queries in a timely manner, and supporting buyers in resolving Search and Social queries
• Developing basic knowledge and understanding of all media in order to spot any errors on plans received from other teams
• Proactively contribute to team meetings, team initiatives and knowledge sharing
• Developing sound knowledge of all necessary tools and systems

Qualifications

• Self-driven, results-oriented, solutions-focused with a positive outlook
• Strong communicator, promptly responding to e-mails and requests.
• Excellent project management skills to prioritise tasks on these busy accounts
• Have excellent maths and numeracy skills
• Be confident working with numbers and large amounts of data
• Be adept at interpreting data and identifying themes and inconsistencies
• Be proficient in the use of Excel spreadsheets with the ability to write and understand basic formulae
• Be able to quickly learn and adapt to new systems and databases
• Ability to meet deadlines in a fast-paced environment and complete tasks accurately
• Be able to assimilate information quickly and adhere to processes and best practices
• Ability to develop & learn new processes
• Highly organized and capable of working independently as well as operating as part of a team
• Demonstrate critical thinking and problem solving abilities

Additional information

Zenith International has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS – Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

Step 1: Written application

Step 2: Measure Potential – Arctic Shores’ task-based assessment. You will be asked to complete some exciting, engaging tasks which will help us get to know you better! In return, you’ll receive a personalised feedback report. You can see a demo HERE to familiarise yourself with this part of the process

Step 3: Recruiter call – A member of the early careers team will be in touch to arrange a call to discuss your application, give you more information about the role and answer any questions you have for us at this stage.

Step 4: Assessment centre – You’ll be invited to one of our assessment centres where you will be able to showcase all your key skills and strengths across a variety of activities.

Step 5: Outcome – You will receive a job offer, or feedback if you have been unsuccessful.

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