At a Glance
- Tasks: Manage our company car fleet and support operational activities in a dynamic environment.
- Company: Join a growing and successful organisation with a collaborative culture.
- Benefits: Competitive salary, 30 days annual leave, pension scheme, and health benefits.
- Other info: Exciting opportunities for career growth and continuous improvement.
- Why this job: Be the go-to person for fleet management and make a real impact on operations.
- Qualifications: Experience in fleet management and strong organisational skills required.
We're looking for a highly organised and proactive Fleet & Operations Coordinator to join our Supply Chain team in a varied and rewarding role that combines ownership of our company car fleet and asset management with broader operational support.
Working closely with the Head of Supply Chain, you'll become a trusted member of the team, taking ownership of the day-to-day management of our company car fleet and asset register while helping to coordinate activities across our warehouse and sales operations. This is a hands-on role where you'll be responsible for keeping things organised, ensuring important tasks are followed through, and helping the wider function operate efficiently.
You'll be the main point of contact for fleet administration, vehicle compliance, leasing providers and drivers, while also maintaining accurate asset records, supporting reporting, coordinating suppliers and contributing to process improvements across the department.
Key Responsibilities:- Company Car Fleet Management:
- Own day-to-day administration of the company car fleet, vehicle allocations, orders, returns, renewals and end-of-lease activity.
- Maintain accurate fleet records: vehicles, drivers, lease/contract terms, service and MOT dates, and mileage.
- Manage driver compliance, licence checks, insurance, fuel/charging arrangements and adherence to the company car policy.
- Act as the point of contact for leasing providers, suppliers and drivers; resolve queries and coordinate repairs, defects and replacements.
- Support cost control and reporting on the fleet, including invoice checking, mileage/usage reporting and flagging savings opportunities.
- Asset & Facilities Management:
- Maintain and develop the asset register, ensuring assets are accurately recorded, tagged, located and accounted for.
- Coordinate asset lifecycle activity: acquisition, allocation, transfer, maintenance and disposal, with appropriate sign-off.
- Carry out periodic audits and reconciliations to keep records accurate and support finance, insurance and compliance needs.
- Liaise with internal teams and suppliers on asset requirements, warranties and servicing.
- Delegate & Operational Support (Warehouse and Sales Operations):
- Act as a trusted delegate to the Head of Supply Chain, picking up tasks and follow-ups across warehouse and sales operations so priorities keep moving.
- Coordinate across teams, chasing actions, unblocking issues and ensuring decisions are communicated and followed through.
- Prepare and pull together information, updates and basic reporting on behalf of the Head of Supply Chain.
- Provide cover for defined routine tasks during the Head’s absence or peak periods (within agreed limits, escalating anything outside remit).
- Coordination, Reporting & Administration:
- Maintain trackers, records and shared documentation to a consistently high standard of accuracy.
- Produce clear, concise updates and summaries for the Head of Supply Chain and wider stakeholders.
- Support purchase requisitions, invoice queries and supplier coordination relevant to fleet, assets, facilities and the wider function.
- Continuous Improvement & Projects:
- Identify and suggest improvements to fleet, asset and supply chain processes.
- Support ad-hoc projects and initiatives across the supply chain function as they arise.
- Help embed consistent ways of working and contribute to the function’s wider improvement and quality (QMS) agenda.
- Essential (hired on aptitude):
- Fleet management experience
- Highly organised – able to juggle multiple defined responsibilities and ad-hoc requests without dropping detail.
- High agency – takes ownership, anticipates needs and gets things done with limited supervision.
- Strong administrator – accurate, methodical and comfortable owning records, trackers and reporting.
- Numerate and systems-confident – competent with spreadsheets and able to learn new systems quickly.
- Clear communicator – professional and confident dealing with internal teams, drivers and external suppliers.
- Discreet and trustworthy – handles sensitive information and acts credibly as a delegate.
- Adaptable team player – comfortable flexing across warehouse, sales operations and project work.
- Full & clean UK driving licence – relevant to the company car fleet remit.
- Desirable:
- Experience maintaining an asset register or fixed-asset records.
- Familiarity with leasing arrangements, BIK/company car tax, fuel cards, telematics or driver-compliance processes.
- Exposure to supply chain, warehouse or operations environments.
- Awareness of quality / ISO management systems.
- Experience with fleet, asset or ERP/finance software.
- Salary up to £36,000, depending on experience.
- Opportunity to join a growing and successful organisation
- 30 days of annual leave (includes bank holidays)
- Company pension scheme
- DIS cover of three times salary
- Simply Health
- EAP, and access to Virtual GP
- Discount platform, including cycle to work and holiday purchase
- Supportive and collaborative working environment
If you have fleet management and/or asset management experience and are looking for your next challenge in Chorley, we'd love to hear from you.
Fleet & Operations Coordintaor employer: Zenith Advisory Partners
Join our dynamic Supply Chain team in Chorley as a Fleet & Operations Coordinator, where you'll thrive in a supportive and collaborative work environment. We offer competitive salaries, generous annual leave, and a comprehensive benefits package, including a company pension scheme and access to health services, all while providing ample opportunities for professional growth and development within a successful organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet & Operations Coordintaor
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Zenith Advisory Partners and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Zenith Advisory Partners!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Zenith Advisory Partners keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet & Operations Coordintaor
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Zenith Advisory Partners:This is your chance to really connect with the team at Zenith Advisory Partners. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Zenith Advisory Partners
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Zenith Advisory Partners.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Zenith Advisory Partners that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Zenith Advisory Partners. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
