Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage daily office operations, ensuring a welcoming and safe environment for all.
- Company: Join Zego, a vibrant company focused on creating an exceptional workplace experience.
- Benefits: Enjoy a competitive salary, private medical insurance, and generous holiday allowance.
- Other info: Great opportunities for personal development and a supportive team environment.
- Why this job: Be the heartbeat of our London office and make a real impact on our culture.
- Qualifications: Experience in office coordination and a proactive, can-do attitude are essential.
The predicted salary is between 30000 - 40000 ÂŁ per year.
This role sits at the heart of the Zego experience. As Workplace Experience & Facilities Co‑ordinator you will own day‑to‑day office operations, compliance, and hospitality across our London headquarters, with responsibility for our Halifax office too. You will manage contractors, maintain health and safety compliance, keep the office stocked and welcoming, and support events, onboarding and internal communications. The role is fully in‑office, Monday to Friday, 8:30 am to 5:30 pm in our central London office.
Responsibilities
- Own the day‑to‑day running of the London office: keeping it tidy, stocked, safe and welcoming.
- Act as the first point of contact for building management, maintenance contractors and facilities queries.
- Manage stock control and inventory of supplies, merchandise and groceries.
- Own fire, health and safety compliance – maintain procedures, run inductions and keep the office up to standard.
- Maintain front‑of‑house security, visitor sign‑in and attendance reporting.
- Conduct daily floor walks to ensure standards are consistently high.
- Serve as the remote lead for the Halifax site – manage weekly orders, coordinate maintenance and visit monthly.
- Arrange catering for meetings and the weekly in‑office Friday breakfast.
- Support planning and delivery of company‑wide events (summer, Christmas parties, etc.).
- Support new‑starter onboarding – coordinate office tours, setup and first‑day experience.
- Help create diversity and inclusion moments throughout the year.
- Champion good office behaviours and develop clear principles with Zegons.
- Support internal communications and contribute to a workplace that reflects Zego’s culture and values.
Qualifications
- Previous experience as an office coordinator, front‑of‑house or facilities role, ideally in a fast‑paced start‑up/scale‑up environment.
- A genuine can‑do attitude and energy to match – no task too big or too small.
- Experience supporting or coordinating events from logistics and catering to on‑the‑day delivery.
- Strong organisational skills and the ability to juggle competing priorities without dropping the ball.
- Solid knowledge of workplace health and safety practices, fire regulations and risk assessments.
- Experience managing contractors, vendors and subcontractors.
- A proactive, solution‑first mindset – spot problems before others and fix them before asked.
- Comfortable working with a wide range of stakeholders, from senior leadership to external suppliers.
- A natural feel for culture – understand how a physical space can bring values to life.
Benefits
- Market‑competitive salary.
- Private medical insurance.
- Company share options.
- Generous holiday allowance.
- Well‑being benefits.
- Annual contribution towards personal development or travel to the office.
Equal Opportunity
We are an equal‑opportunity employer and welcome applications from people of all backgrounds.
Workplace Experience & Facilities Co-ordinator employer: Zego
Contact Detail:
Zego Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Experience & Facilities Co-ordinator
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, read up on their values, and see how they engage with their community. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it shows initiative and can give you insider info that’ll set you apart.
✨Tip Number 3
Prepare some thoughtful questions to ask during your interview. This not only shows your interest but also helps you gauge if the company is the right fit for you. Think about what you want to know regarding their office culture or how they handle events and onboarding.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. It’s a simple way to keep you on their radar and show that you’re keen to join their team.
We think you need these skills to ace Workplace Experience & Facilities Co-ordinator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter and CV. This role is all about creating a welcoming environment, so show us how you can bring that vibe!
Tailor Your Application: Make sure to tailor your application specifically for the Workplace Experience & Facilities Co-ordinator role. Highlight your relevant experience in office coordination and event management, and connect it back to what we’re looking for in the job description. It’ll make your application stand out!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points where necessary and avoid long-winded sentences. Remember, we’re looking for strong organisational skills, so show us you’ve got them right from the start!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values while you’re at it!
How to prepare for a job interview at Zego
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Experience & Facilities Co-ordinator. Familiarise yourself with office operations, health and safety compliance, and event coordination. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your ability to juggle tasks like stock control, contractor management, and event planning without dropping the ball. This will show that you're ready to handle the fast-paced environment at Zego.
✨Demonstrate a Can-Do Attitude
Zego values a proactive mindset, so come ready to share instances where you've tackled challenges head-on. Whether it’s fixing a last-minute issue during an event or improving office processes, showing your energy and willingness to take on any task will resonate well with the interviewers.
✨Connect with Company Culture
Research Zego's culture and values before your interview. Think about how you can contribute to creating a welcoming and inclusive workplace. Be ready to discuss how you can champion good office behaviours and enhance the overall employee experience, as this is key to the role.