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- Tasks: Manage daily office operations and create a welcoming environment for all.
- Company: Join Zego, a vibrant company at the forefront of workplace experience.
- Benefits: Enjoy a competitive salary, private medical insurance, and generous holiday allowance.
- Other info: Great opportunities for personal development and a fun, inclusive workplace.
- Why this job: Be the heartbeat of our London office and make a real impact on our culture.
- Qualifications: Experience in office coordination and a proactive, can-do attitude are essential.
The predicted salary is between 30000 - 40000 ÂŁ per year.
This role sits at the heart of the Zego experience. As Workplace Experience & Facilities Coâordinator you will own dayâtoâday office operations, compliance, and hospitality across our London headquarters, with responsibility for our Halifax office too. You will manage contractors, maintain health and safety compliance, keep the office stocked and welcoming, and support events, onboarding and internal communications. The role is fully inâoffice, Monday to Friday, 8:30 am to 5:30 pm in our central London office.
Responsibilities
- Own the dayâtoâday running of the London office: keeping it tidy, stocked, safe and welcoming.
- Act as the first point of contact for building management, maintenance contractors and facilities queries.
- Manage stock control and inventory of supplies, merchandise and groceries.
- Own fire, health and safety compliance â maintain procedures, run inductions and keep the office up to standard.
- Maintain frontâofâhouse security, visitor signâin and attendance reporting.
- Conduct daily floor walks to ensure standards are consistently high.
- Serve as the remote lead for the Halifax site â manage weekly orders, coordinate maintenance and visit monthly.
- Arrange catering for meetings and the weekly inâoffice Friday breakfast.
- Support planning and delivery of companyâwide events (summer, Christmas parties, etc.).
- Support newâstarter onboarding â coordinate office tours, setup and firstâday experience.
- Help create diversity and inclusion moments throughout the year.
- Champion good office behaviours and develop clear principles with Zegons.
- Support internal communications and contribute to a workplace that reflects Zego's culture and values.
Qualifications
- Previous experience as an office coordinator, frontâofâhouse or facilities role, ideally in a fastâpaced startâup/scaleâup environment.
- A genuine canâdo attitude and energy to match â no task too big or too small.
- Experience supporting or coordinating events from logistics and catering to onâtheâday delivery.
- Strong organisational skills and the ability to juggle competing priorities without dropping the ball.
- Solid knowledge of workplace health and safety practices, fire regulations and risk assessments.
- Experience managing contractors, vendors and subcontractors.
- A proactive, solutionâfirst mindset â spot problems before others and fix them before asked.
- Comfortable working with a wide range of stakeholders, from senior leadership to external suppliers.
- A natural feel for culture â understand how a physical space can bring values to life.
Benefits
- Marketâcompetitive salary.
- Private medical insurance.
- Company share options.
- Generous holiday allowance.
- Wellâbeing benefits.
- Annual contribution towards personal development or travel to the office.
Equal Opportunity
We are an equalâopportunity employer and welcome applications from people of all backgrounds.
Workplace Experience & Facilities Co-ordinator in Westminster employer: Zego
Contact Detail:
Zego Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Workplace Experience & Facilities Co-ordinator in Westminster
â¨Tip Number 1
Get to know the company culture before your interview. Check out their social media, read up on their values, and see how you can align your experiences with what they stand for. This will help you connect better during the chat!
â¨Tip Number 2
Practice your pitch! You want to be able to confidently explain why you're the perfect fit for the Workplace Experience & Facilities Co-ordinator role. Highlight your organisational skills and any relevant experience in managing office operations.
â¨Tip Number 3
Donât just wait for the interview â reach out! Connect with current employees on LinkedIn or engage with their posts. It shows initiative and can give you insider info that might come in handy during your application process.
â¨Tip Number 4
When you apply through our website, make sure to tailor your application to reflect the specific responsibilities mentioned in the job description. Show us how you can own the day-to-day running of the office and create a welcoming environment!
We think you need these skills to ace Workplace Experience & Facilities Co-ordinator in Westminster
Some tips for your application đŤĄ
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so donât be afraid to inject a bit of your character into your cover letter and CV. This role is all about creating a welcoming environment, so show us how you can bring that vibe to your application.
Tailor Your Experience: Make sure to highlight your relevant experience in office coordination or facilities management. Weâre looking for someone who can juggle multiple tasks, so give us examples of how you've successfully managed competing priorities in the past. Tailoring your application to reflect the job description will help us see why youâre the perfect fit!
Be Proactive: In your application, demonstrate your proactive mindset. Share instances where youâve spotted problems and taken the initiative to solve them before being asked. This shows us that youâre not just reactive but can also anticipate needs, which is crucial for this role.
Apply Through Our Website: We encourage you to apply directly through our website. Itâs the best way for us to receive your application and ensures youâre considered for the role. Plus, it gives you a chance to explore more about our company culture and values while youâre at it!
How to prepare for a job interview at Zego
â¨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Experience & Facilities Co-ordinator. Familiarise yourself with the day-to-day tasks like managing office supplies and ensuring health and safety compliance. This will help you demonstrate your knowledge and enthusiasm for the role.
â¨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've successfully managed competing priorities in previous roles. Highlight any experience you have with event coordination or maintaining office standards, as these are key aspects of the job. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
â¨Demonstrate a Can-Do Attitude
Zego values a proactive mindset, so come prepared to share instances where you've tackled challenges head-on. Whether itâs fixing a last-minute issue during an event or improving office processes, showing that you can think on your feet will impress the interviewers.
â¨Connect with Company Culture
Research Zego's culture and values before your interview. Think about how you can contribute to creating a welcoming and inclusive workplace. Be ready to discuss how you can champion good office behaviours and enhance the overall employee experience at Zego.