Site Services Administrator

At Zeelandia, we’re excited to be recruiting a Site Services Administrator to join our fantastic team in a varied and truly rewarding role at the heart of our business. This is a brilliant opportunity for someone who thrives on organisation, enjoys supporting multiple teams, and takes pride in keeping things running smoothly, from Health & Safety and Engineering administration support to travel coordination, facilities, and front-of-house operations.

What really makes Zeelandia special is our genuine commitment to our people. We don’t just talk about wellbeing, we live it. Our holistic approach is underpinned by a wide range of supportive policies covering areas such as mental health, cancer support, miscarriage, menopause, carers, domestic violence, fostering and volunteering, ensuring our colleagues feel supported through every stage of life.

Our values sit at the core of everything we do. We believe in acting with integrity and respect, taking ownership, and going above and beyond for each other and our customers. We encourage innovation that has purpose, support those who champion positive change, and are driven by a genuine passion for success, balancing high standards with a supportive, inclusive approach. If these values resonate with you, you’ll feel right at home at Zeelandia.

Alongside this, we offer a strong wellbeing and engagement culture, including onsite Mental Health First Aiders, regular speaker sessions and coffee mornings, annual NHS health checks, flu jab vouchers, and eye care support. Our Employee Assistance Programme provides free counselling, resources, and access to a dedicated menopause coach, complemented by our Grocery Aid partnership, offering additional emotional, practical, and financial support for you and your family.

We’re also passionate about helping our people grow, with access to internal and external training, and mentorship. Our inclusive culture is supported through active working groups, including DEI and employee involvement forums, as well as initiatives such as supporting neurodivergent-friendly spaces, quiet hours, and a multi-faith room.

Beyond the day job, we bring people together through company events, recognition schemes like Core Values and Long Service Awards, and meaningful CSR initiatives, from Bake for Ukraine to supporting local communities, schools, and charities. With additional benefits such as cycle to work and EV schemes, this is a role where you’ll not only build your career but feel part of something bigger.

If you’re looking for a role where no two days are the same and where you’ll be genuinely valued for the difference you make, we’d love to hear from you.

PLEASE NOTE: This is a site based role, no hybrid working due to the requirements of the role. We are unable to offer sponsorship or hire anyone that requires this or visa support. NO AGENCIES.

This is a varied, fast-paced role supporting the smooth day-to-day running of the site. The Site Services Administrator will play a key role across multiple functions, including:

• Health & Safety Support
  • Maintaining training matrices and supporting document control (SSOW, risk assessments, etc.)
  • Coordinating new starter H&S enrolment and booking external training
  • Supporting monthly H&S meetings (minute taking, issuing actions, tracking updates)
  • Managing fire register administration and documentation control
  • Managing PPE stock, issuing to employees and supporting visitor requirements
• Administration & Procurement
  • Raising purchase orders and coordinating ordering of site consumables (refreshments, stationery, etc.)
  • Providing dedicated administration support to the engineering team and health and safety
• Facilities & Front of House
  • Acting as first point of contact for phone and reception queries
  • Management of meeting rooms and complete visit support
  • Coordinating visitor bookings and compliance requirements
• Travel
  • Arranging travel for two senior stakeholders
• General Site Services
  • Managing the company pool car
  • Collaborating across teams to ensure the site runs efficiently and professionally

We’re looking for someone who is organised, proactive, and enjoys working in a role where no two days are the same.

Essential:

• Proven experience in an administrative role supporting multiple departments
• Strong organisational skills with the ability to manage competing priorities
• Experience booking travel (ideally including international arrangements)
• Confident using Microsoft Office (Excel, Word, PowerPoint) and general systems
• Strong communication skills, both written and verbal
• Ability to work independently and take ownership of tasks
• Flexible approach, with a willingness to support across a wide range of activities

Desirable:

• Experience supporting Health & Safety administration
• Knowledge or experience of document control processes
• Previous experience in a manufacturing or site-based environment
• Relevant qualification (e.g. Business Administration Level 3) or equivalent experience