At a Glance
- Tasks: Manage compliance and documentation to ensure legal and customer standards are met.
- Company: Join a leading food manufacturing company focused on quality and compliance.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on teamwork and continuous improvement.
- Why this job: Be a key player in maintaining product safety and compliance in a dynamic industry.
- Qualifications: Experience in administration or compliance, strong organisational skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
This role exists to ensure the effective day-to-day management of compliance, technical administration, and product documentation activities across the business. The position is required to maintain continuity of key compliance systems, customer requirements, supplier approvals, and technical documentation, ensuring the business continues to meet all legal, customer, and certification standards.
Who the Role Serves
- Internal departments including Technical, Production, NPD, Purchasing, and Operations teams by maintaining accurate specifications, recipes, labels, and compliance documentation.
- External customers through the completion of customer specifications, questionnaires, technical enquiries, and portal management.
- Suppliers by coordinating documentation required for raw material approval and ethical compliance processes.
- Auditors and certification bodies by ensuring documentation, systems, and records are audit ready.
Value the Role Creates
- Maintains compliance with legal, food safety, customer, and certification requirements.
- Supports successful customer, certification, and ethical audits including BRCGS, customer, SEDEX, and RSPO.
- Reduces compliance risk by ensuring accurate product specifications, labels, supplier approvals, and technical records.
- Improves operational efficiency through robust document control, database management, and upkeep of compliance systems.
- Protects business reputation and customer confidence by ensuring products are safe, legally compliant, and accurately documented.
Key Responsibilities
- Create and issue product specifications for internal and customer use, maintaining the Specification Database.
- Complete customer template specifications and manage online specification portals.
- Complete customer questionnaires relating to product safety, allergens, halal, and other compliance requirements.
- Maintain the SEDEX system, ensuring customer and approved supplier links are current and supplier SAQs are completed.
- Liaise with customers regarding compliance queries, technical requests, and documentation.
- Support supplier approval processes by requesting and reviewing supplier documentation.
- Create and issue internal recipes, ensuring live BOMs are maintained for all finished products and recipe databases are accurate.
- Create and issue finished product labels, ensuring compliance with current legal labelling requirements.
- Maintain QMS systems, master documentation, risk assessments, training matrices, and training records.
- Monitor weekly and monthly legal compliance requirements, including RSPO validation, FSA alerts, RASFF alerts, and food law updates.
- Support internal audit schedules, traceability exercises, allergen validation, and ensure the site remains audit ready.
- Assist with external audits including BRCGS, customer, and RSPO audits.
Job Requirements
- Previous experience in an administrative or compliance role, ideally within food manufacturing, FMCG, or another regulated industry.
- Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
- Excellent attention to detail and accuracy in document management and data entry.
- Good IT skills, including Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to manage and maintain databases, records, and document control systems.
- Strong written and verbal communication skills for liaising with suppliers, customers, and internal departments.
- Ability to work independently and prioritise workload in a fast-paced environment.
- Understanding of confidentiality and document control requirements.
Compliance Administrator employer: Zeelandia
As a Compliance Administrator at our company, you will thrive in a supportive work culture that prioritises employee growth and development. We offer comprehensive training opportunities and a collaborative environment where your contributions directly impact compliance and operational efficiency. Located in a vibrant area, our company not only values compliance excellence but also fosters a sense of community and teamwork among its employees.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its compliance practices. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to compliance and documentation. We want you to feel confident and ready to showcase your skills when it counts!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great way to reiterate your fit for the Compliance Administrator position.
We think you need these skills to ace Compliance Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Compliance Administrator role. Highlight your experience in compliance and administration, especially in food manufacturing or regulated industries. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail:Since this role requires excellent attention to detail, make sure your application is free from typos and errors. Use clear formatting and bullet points to make it easy for us to read. We love a well-organised application!
Be Specific in Your Cover Letter:In your cover letter, be specific about your relevant experience and how it relates to the key responsibilities listed in the job description. We want to know how you can help us maintain compliance and improve operational efficiency.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Zeelandia
✨Know Your Compliance Stuff
Make sure you brush up on compliance regulations relevant to the food manufacturing industry. Familiarise yourself with standards like BRCGS and SEDEX, as well as any recent updates in food law. This will show that you're not just interested in the role but also knowledgeable about the field.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help demonstrate your strong organisational skills and ability to prioritise effectively.
✨Be Detail-Oriented
Since attention to detail is crucial for this role, be ready to discuss how you've ensured accuracy in document management and data entry in past positions. You might even want to bring a sample of your work (if appropriate) to showcase your meticulousness.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since you'll be liaising with various stakeholders, being able to communicate effectively is key. Consider doing mock interviews with friends or family to refine your verbal communication skills.
