At a Glance
- Tasks: Manage compliance and documentation to ensure legal and customer standards are met.
- Company: Join a leading food manufacturing company focused on quality and compliance.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on teamwork and continuous improvement.
- Why this job: Be a key player in maintaining product safety and compliance in a dynamic industry.
- Qualifications: Experience in administration or compliance, strong organisational skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
This role exists to ensure the effective day-to-day management of compliance, technical administration, and product documentation activities across the business. The position is required to maintain continuity of key compliance systems, customer requirements, supplier approvals, and technical documentation, ensuring the business continues to meet all legal, customer, and certification standards.
Who the Role Serves
- Internal departments including Technical, Production, NPD, Purchasing, and Operations teams by maintaining accurate specifications, recipes, labels, and compliance documentation.
- External customers through the completion of customer specifications, questionnaires, technical enquiries, and portal management.
- Suppliers by coordinating documentation required for raw material approval and ethical compliance processes.
- Auditors and certification bodies by ensuring documentation, systems, and records are audit ready.
Value the Role Creates
- Maintains compliance with legal, food safety, customer, and certification requirements.
- Supports successful customer, certification, and ethical audits including BRCGS, customer, SEDEX, and RSPO.
- Reduces compliance risk by ensuring accurate product specifications, labels, supplier approvals, and technical records.
- Improves operational efficiency through robust document control, database management, and upkeep of compliance systems.
- Protects business reputation and customer confidence by ensuring products are safe, legally compliant, and accurately documented.
Key Responsibilities
- Create and issue product specifications for internal and customer use, maintaining the Specification Database.
- Complete customer template specifications and manage online specification portals.
- Complete customer questionnaires relating to product safety, allergens, halal, and other compliance requirements.
- Maintain the SEDEX system, ensuring customer and approved supplier links are current and supplier SAQs are completed.
- Liaise with customers regarding compliance queries, technical requests, and documentation.
- Support supplier approval processes by requesting and reviewing supplier documentation.
- Create and issue internal recipes, ensuring live BOMs are maintained for all finished products and recipe databases are accurate.
- Create and issue finished product labels, ensuring compliance with current legal labelling requirements.
- Maintain QMS systems, master documentation, risk assessments, training matrices, and training records.
- Monitor weekly and monthly legal compliance requirements, including RSPO validation, FSA alerts, RASFF alerts, and food law updates.
- Support internal audit schedules, traceability exercises, allergen validation, and ensure the site remains audit ready.
- Assist with external audits including BRCGS, customer, and RSPO audits.
Essential
- Previous experience in an administrative or compliance role, ideally within food manufacturing, FMCG, or another regulated industry.
- Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
- Excellent attention to detail and accuracy in document management and data entry.
- Good IT skills, including Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to manage and maintain databases, records, and document control systems.
- Strong written and verbal communication skills for liaising with suppliers, customers, and internal departments.
- Ability to work independently and prioritise workload in a fast-paced environment.
- Understanding of confidentiality and document control requirements.
Compliance Administrator in Bryn employer: Zeelandia Ltd
As a Compliance Administrator at our company, you will thrive in a dynamic work environment that prioritises compliance and operational excellence. We offer a supportive culture that encourages professional growth through continuous training and development opportunities, ensuring you stay ahead in your career. Located in a vibrant area, our team enjoys a collaborative atmosphere where your contributions directly impact our commitment to safety and quality, making us an employer of choice in the food manufacturing sector.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance Administrator in Bryn
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a Compliance Administrator role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its compliance practices. Show them you’re not just another candidate; demonstrate your knowledge about their operations and how you can help maintain their compliance standards.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to compliance and documentation. We want you to feel confident and ready to showcase your organisational skills and attention to detail!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Compliance Administrator in Bryn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Compliance Administrator role. Highlight your previous experience in compliance or administrative roles, especially in food manufacturing or regulated industries. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail:Since this role requires excellent attention to detail, make sure your application is free from typos and errors. Use clear formatting and bullet points to make it easy for us to read. Remember, we’re looking for someone who can manage documents accurately!
Highlight Relevant Skills:Don’t forget to showcase your organisational skills and IT proficiency, especially with Microsoft Office. If you’ve managed databases or document control systems before, let us know! We love seeing candidates who can hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Zeelandia Ltd
✨Know Your Compliance Stuff
Make sure you brush up on compliance regulations relevant to the food manufacturing industry. Familiarise yourself with standards like BRCGS and SEDEX, as well as any recent updates in food law. This will show that you're not just interested in the role but also knowledgeable about the field.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help demonstrate your ability to juggle responsibilities effectively, which is crucial for a Compliance Administrator.
✨Get Comfortable with Tech
Since the role involves managing databases and documentation systems, be ready to discuss your IT skills. Highlight your experience with Microsoft Office, especially Excel and Word. If you’ve used any compliance management software, mention that too—it’ll give you an edge!
✨Practice Your Communication Skills
As you'll be liaising with various internal departments and external customers, strong communication is key. Prepare to discuss how you've handled compliance queries or technical requests in the past. Practising clear and concise responses will help you convey your points effectively during the interview.
