At a Glance
- Tasks: Manage office operations, finance, HR, and support project management in a dynamic architecture firm.
- Company: Join Zedd Architecture, a leading firm in multi-unit residential design.
- Benefits: Enjoy health benefits, competitive salary, and half-day Fridays in summer.
- Other info: This is an in-person role with excellent career growth opportunities.
- Why this job: Be part of a creative team and make a real impact in the architectural field.
- Qualifications: 3+ years of office management experience and strong communication skills required.
The predicted salary is between 43335 - 52965 £ per year.
Zedd Architecture is looking for an office manager with a minimum of 3 years experience to join our dynamic firm. Zedd Architecture practices in SW Ontario with a strong focus on multi-unit residential architecture work. The ideal candidate will be self-motivated, resourceful, and adept at participating in the various roles and responsibilities required within an architectural practice to facilitate the smooth operation of the office.
Duties & Responsibilities
- Accounting: Manage and facilitate the accounts receivable, accounts payable, payroll and financial reporting functions. These functions include monthly timesheet approvals, invoicing, banking, statements, paying accounts and management reporting.
- Finance: Manage and facilitate the strategic planning process including AGMs, reporting, strategy development and company valuations. Facilitate tax filing, liability insurance renewals and staff benefits administration.
- Operations: Assist with project management and proposal and contract management.
- Human Resources: Manage and facilitate on/over-boarding, staff review, legal compliance, health and safety and event management processes. Facilitate Director and Shareholder education and compliance.
- Office Admin: Develop, document and maintain all business management procedures and processes as needed. Facilitate company meetings (except Shareholders AGM) including management, finance, marketing, projects and strategic planning meetings. Manage and maintain the company calendar and office email accounts, maintain the housekeeping aspects of the office including supplies, cleaning and garbage removal. Facilitate various company events such as lunch and learns, team meetings and special events. Participate in special projects at the request of the company directors and officers.
- Sales and Marketing: Manage and facilitate the CRM client relationship management process to support business development, marketing campaigns and initiatives.
- Information Technology: Be responsible for supporting various office management software applications.
Qualifications
- Minimum 3 years of experience managing a business or professional office with 5 or more employees.
- Fluent in English with excellent interpersonal skills, both written and verbal.
- Advanced Excel and Word.
- Ability to work in a small team and multi-task on a variety of projects.
- Drivers License with ability to travel to various supplier locations on occasion.
- Ability to work at the office. This is not a remote or hybrid position.
- Candidates must be authorized to work in Canada.
Assets
- Diploma or degree in Business Management or a related field.
- Experience with BQE Core, Quickbooks, Dext and Ninety software.
- Experience with Dashlane or similar password keeping software.
- Experience with Microsoft Office 365 and One Note software.
- Experience with 3rd-party payroll software.
- Experience with event management.
We offer
- Health and dental benefits.
- Competitive salary.
- ½ day Fridays in the summer.
- This position is 30 hours per week (6 hours per day, Mon-Fri 8:30am-3:00pm, adjusted in summer when the office closes Fri at 1pm).
Pay
Pay: $50,000.00-$60,000.00 per year.
Benefits
- Company events.
- Dental care.
- Extended health care.
- Life insurance.
- On-site parking.
- Paid time off.
Work Location
In person Location London, ON.
Salary
$50,000 to $60,000 YEAR annually.
Terms of employment
Permanent employment, Full time, Starts as soon as possible, 1 vacancy.
office manager in London employer: Zedd Architecture
Zedd Architecture is an exceptional employer that fosters a collaborative and innovative work environment in the heart of London, ON. With a strong commitment to employee well-being, we offer competitive salaries, comprehensive health benefits, and unique perks like ½ day Fridays during the summer, ensuring a healthy work-life balance. Our focus on professional growth and development, combined with engaging company events, makes Zedd Architecture a rewarding place for those looking to thrive in the architectural field.
