At a Glance
- Tasks: Support the Managing Director with high-level admin and strategic coordination.
- Company: Join Zaytoun, a social enterprise dedicated to supporting Palestinian communities through fair trade.
- Benefits: Starting salary of £40,000, flexible hybrid working, and a chance to make a real impact.
- Other info: Collaborative environment with opportunities for personal and professional growth.
- Why this job: Be part of a mission-driven team and contribute to meaningful change.
- Qualifications: Experience as an EA or PA, excellent organisational and communication skills.
The predicted salary is between 40000 - 56000 £ per year.
Executive Assistant to the Managing Director (Full-time, Fixed-term)
Location: Chancery Lane, London (office-based).
Contract: 6-month fixed-term (with potential to extend depending on business needs and performance)
Starting: October 2026, no later than 12th October
Salary: Starting at £40,000 (depending on experience)
Hours: Full-time, Monday–Friday (35 hour week)
Reports to: Managing Director
About Zaytoun
Zaytoun is a UK social enterprise established in 2004 to support the resilience of Palestinian communities through fair trade. 100% of our profits are reinvested into advancing this mission.
Our range includes award-winning olive oil, Medjoul dates, za’atar, grains, and a skin care range. We’re a small, collaborative team who care about Palestine, justice and good food.
For more info on the company, please visit https://zaytoun.uk/
The role
We’re looking for an exceptional Executive Assistant to work closely with our Managing Director, providing both high-level administrative and executive support, strategic coordination and thoughtful input into priorities and workflow.
This role is about partnership: you’ll help ensure the MD’s time is focused where it matters most, while keeping projects, meetings, and priorities running smoothly. You’ll balance detail with the bigger picture, acting as a trusted point of connection between the MD, the team, and external partners.
It’s a unique opportunity to make a tangible difference - both to the smooth running of a mission-driven organisation and to the impact Zaytoun delivers.
Executive support
- Manage the MD’s diary, inbox, travel, and meeting logistics
- Draft, proofread and provide input on correspondence, reports and other written materials
- Prepare agendas, take minutes, and follow up on actions arising from meetings
Project tracking & research
- Monitor deadlines and help the MD track progress on priorities
- Conduct research and prepare background notes to support decision-making
- Ensure smooth information flow between the MD, staff, board, and external partners including customers and suppliers
General support
- Act as a filter for incoming communication, drafting or signposting responses and flagging what needs the MD’s attention
- Handle confidential matters with discretion and professionalism
- Provide ad hoc support for events, communications, and other projects as needed
- Help the MD develop and formalise internal policies
- Support the MD with the recruitment and hiring process (including advertising roles, shortlisting candidates and arranging interview)
This list is indicative, not exhaustive – we’re a small team and everyone helps where needed.
What you’ll bring
- Proven experience as an EA, PA, or similar role supporting a senior leader
- Outstanding organisational skills, detail-oriented, able to manage competing priorities
- Excellent communication skills – written and verbal
- Discretion, sound judgement, and the ability to handle sensitive matters
- A proactive, solutions-focused approach; able to anticipate needs
- Confidence working independently while collaborating effectively in a small, dynamic team
- Ease with digital tools and technology, including Microsoft Office Suite and AI - to streamline tasks, research, and communication
- Familiarity with social media platforms, especially Instagram, LinkedIn (ideal but not essential)
- Enthusiasm for our mission
What you’ll get
- A pivotal role working in close partnership with the MD, with exposure to both strategy and operations
- The opportunity to contribute to an award-winning social enterprise with a unique and urgent mission
- A supportive, collaborative workplace where your work has visible impact
How to apply
Please send your CV and a cover note (why this role, why Zaytoun, and your earliest start date) to with the subject line Executive Assistant.
We are actively reviewing and interviewing candidates on a rolling basis and may close this posting as soon as a suitable candidate is found.
Eligibility: Applicants must be resident in, and have the right to work in, the UK.
Equal opportunities: Zaytoun is an equal opportunities employer. We welcome applications from all backgrounds, abilities and experiences.
Executive Assistant in London employer: Zaytoun
Zaytoun is an exceptional employer located in the heart of London, offering a unique opportunity to work within a mission-driven social enterprise dedicated to supporting Palestinian communities through fair trade. With a collaborative and supportive work culture, employees enjoy flexible hybrid working arrangements, the chance to make a tangible impact, and opportunities for personal and professional growth while being part of a passionate team that values justice and good food.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on opportunities at places like Zaytoun!
✨Tip Number 2
Prepare for those interviews! Research Zaytoun’s mission and values, and think about how your skills can contribute to their goals. Practise common interview questions and be ready to showcase your organisational prowess and proactive approach.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Executive Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Tailor your CV and cover note to highlight your experience and passion for Zaytoun’s mission. Let’s get you that dream job!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Craft a Compelling Cover Note:Your cover note is your chance to shine! Make sure to explain why this role excites you and why Zaytoun's mission resonates with you. Keep it concise but impactful – we want to see your passion!
Tailor Your CV:Don’t just send the same CV for every job. Highlight your experience that aligns with the Executive Assistant role specifically. We’re looking for those outstanding organisational skills and communication prowess, so make sure they stand out!
Showcase Your Proactive Approach:In your application, give examples of how you've anticipated needs in previous roles. We love a proactive mindset, so share instances where you’ve gone above and beyond to support a senior leader or team.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Zaytoun
✨Know Your Stuff
Before the interview, dive deep into Zaytoun's mission and values. Understand their products and how they support Palestinian communities. This will not only show your enthusiasm but also help you connect your skills to their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to juggle multiple tasks. Prepare examples of how you've successfully managed competing priorities in the past. Be ready to discuss specific tools or methods you use to stay organised.
✨Communicate Clearly
Excellent communication is key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions about the role or the team to demonstrate your interest and engagement.
✨Be Proactive and Solutions-Focused
Zaytoun values a proactive approach. Think of instances where you've anticipated needs or solved problems before they escalated. Share these stories during your interview to highlight your ability to think ahead and contribute positively to the team.
