At a Glance
- Tasks: Support the Managing Director with high-level admin, project tracking, and communication.
- Company: Join Zaytoun, a mission-driven social enterprise supporting Palestinian communities.
- Benefits: Competitive salary, collaborative culture, and impactful work.
- Other info: Opportunity for career growth in a supportive team.
- Why this job: Make a real difference while developing your skills in a dynamic environment.
- Qualifications: Experience as an EA or PA, strong organisational and communication skills.
The predicted salary is between 40000 - 40000 £ per year.
Location: Chancery Lane, London (office-based). Contract: 6-month fixed-term (with potential to extend depending on business needs and performance). Starting: October 2026, no later than 12th October. Salary: Starting at £40,000 (depending on experience). Hours: Full-time, Monday–Friday (35 hour week). Reports to: Managing Director.
About Zaytoun: Zaytoun is a UK social enterprise established in 2004 to support the resilience of Palestinian communities through fair trade. 100% of our profits are reinvested into advancing this mission. Our range includes award-winning olive oil, Medjoul dates, za’atar, grains, and a skin care range. We’re a small, collaborative team who care about Palestine, justice and good food.
The role: We’re looking for an exceptional Executive Assistant to work closely with our Managing Director, providing both high-level administrative and executive support, strategic coordination and thoughtful input into priorities and workflow. This role is about partnership: you’ll help ensure the MD’s time is focused where it matters most, while keeping projects, meetings, and priorities running smoothly. You’ll balance detail with the bigger picture, acting as a trusted point of connection between the MD, the team, and external partners. It’s a unique opportunity to make a tangible difference - both to the smooth running of a mission-driven organisation and to the impact Zaytoun delivers.
- Executive support: Manage the MD’s diary, inbox, travel, and meeting logistics. Draft, proofread and provide input on correspondence, reports and other written materials. Prepare agendas, take minutes, and follow up on actions arising from meetings.
- Project tracking & research: Monitor deadlines and help the MD track progress on priorities. Conduct research and prepare background notes to support decision-making. Ensure smooth information flow between the MD, staff, board, and external partners including customers and suppliers.
- General support: Act as a filter for incoming communication, drafting or signposting responses and flagging what needs the MD’s attention. Handle confidential matters with discretion and professionalism. Provide ad hoc support for events, communications, and other projects as needed. Help the MD develop and formalise internal policies. Support the MD with the recruitment and hiring process (including advertising roles, shortlisting candidates and arranging interviews).
This list is indicative, not exhaustive – we’re a small team and everyone helps where needed.
What you’ll bring: Proven experience as an EA, PA, or similar role supporting a senior leader. Outstanding organisational skills, detail-oriented, able to manage competing priorities. Excellent communication skills – written and verbal. Discretion, sound judgement, and the ability to handle sensitive matters. A proactive, solutions-focused approach; able to anticipate needs. Confidence working independently while collaborating effectively in a small, dynamic team. Ease with digital tools and technology, including Microsoft Office Suite and AI - to streamline tasks, research, and communication. Familiarity with social media platforms, especially Instagram, LinkedIn (ideal but not essential). Enthusiasm for our mission.
What you’ll get: A pivotal role working in close partnership with the MD, with exposure to both strategy and operations. The opportunity to contribute to an award-winning social enterprise with a unique and urgent mission. A supportive, collaborative workplace where your work has visible impact.
How to apply: Please send your CV and a cover note (why this role, why Zaytoun, and your earliest start date) to jobs@zaytoun.uk with the subject line Executive Assistant. We are actively reviewing and interviewing candidates on a rolling basis and may close this posting as soon as a suitable candidate is found.
Eligibility: Applicants must be resident in, and have the right to work in, the UK.
Equal opportunities: Zaytoun is an equal opportunities employer. We welcome applications from all backgrounds, abilities and experiences.
Executive Assistant in City of London employer: Zaytoun
Zaytoun is an exceptional employer located in the heart of London, offering a unique opportunity to work within a mission-driven social enterprise dedicated to supporting Palestinian communities through fair trade. With a collaborative and supportive work culture, employees are encouraged to grow and contribute meaningfully, ensuring that their efforts have a visible impact on both the organisation and the communities it serves. Joining Zaytoun means being part of a small, passionate team where your role as an Executive Assistant will be pivotal in driving strategic initiatives and fostering connections that matter.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in City of London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Zaytoun.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Zaytoun.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant in City of London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Zaytoun.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Zaytoun. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Zaytoun
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Zaytoun, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Zaytoun, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Zaytoun could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Zaytoun as they’re likely seeking a candidate who can enhance their workplace culture.
